ThaiNGO

Position:                   Finance Officer

Closing Date:                            Monday, 4th January 2016

Organization:                                    Right To Play Thailand Foundation

Department/Division:                     Finance, Country Office

Work location:                                  Bangkok, Thailand      

BACKGROUND:

Right To Play is a global organization, using the transformative power of play to educate and empower children facing adversity. Through playing sports and games, Right To Play helps over one million children learn through play to create better futures, while driving lasting social change in more than 20 countries each week. Founded in 2000 by social entrepreneur and four-time Olympic gold medalist Johann Olav Koss, Right To Play is headquartered in Toronto, Canada and has national fundraising offices in Canada, Germany, the Netherlands, Norway, Switzerland, the United Kingdom, and the United States. Regional offices are in Africa, Asia, and the Middle East. Our programs are facilitated by more than 600 international staff and 14,400 local volunteer Coaches.

JOB SUMMARY:

The Finance Officer reports directly to the Country Manager (CM) and has technical reporting lines to the Regional Finance Manager/Officer (RFM/O) where applicable. The incumbent is responsible for the proper implementation of financial procedures in all Right To Play programs in the country of operation. The Finance Officer is responsible for overseeing and maintaining effective and efficient accounting and financial records for the offices in the country of operations. He/she is responsible for preparing financial reports for local management, preparing the payroll and maintaining accounts payables.

PRIMARY RESPONSIBILITIES:

Job Responsibility #1: Financial management, planning and budgeting   (45% of Time)

Participates in the yearly financial planning in the country of operation; supports the program team in preparation of proposal and operational budgets and translation of the program activities into figures; supports the Program Manager (PM) in communicating plans to program staff and partners.

Ensures all staff are aware of the financial accountability; communicates on financial expectations and provides constructive feedback on forecasts and expenditures; coordinates with country officers to set a yearly activity plan for upgrading staff financial skills and capacity and leads the implementation; ensures that all project staff are familiar with the roles and responsibilities in relation to financial management and accountability; organizes workshops and leads the financial discussion during planning meetings.

Timely review of the field office’s monthly financial reports (verifying the coding, arithmetical accuracy, documentation, authorization) and subsequent feedback to ensure timely submission to RFM/O.

Keeps up to date on program priorities and makes occasional field trips to monitor finance related issues and procedures.

Prepares payroll and monitors salary advance reimbursements; stays abreast on the latest developments in tax and other related laws in the country; ensures that RTP complies with all government statutory regulations including licensing payment of taxes and social security fund; ensures timely submissions of such deductions to the relevant authorities.

Monitors financial reports and project cost reports/invoices against budget and contract requirements and for accuracy and consistency and alerts management team of necessary contractual or management actions based on that review; identifies financial tracking and analysis tools as needed to support decision-making and on-going management reviews to conceptualize and produce those tools. On a monthly basis, calculates variances with country management and reports to the RFM/O; ensures respective Project Officers and Program Managers understand variance implications and how to respond to and manage them effectively.

Performs year-end financial statements, arranges and ensures their compliance with RTP and donor requirements. Participates in the annual financial audit ensuring all supporting documents are available for auditors to review; responds to auditor's requests, as well as any internal or donor audits.

Trains new-program staff on RTP financial policies.

Job Responsibility #2: Banking  (25% of Time):

Oversees the daily management of financial transactions; assists the CM in the monitoring and following up of finances in the country; supervises all cash disbursements, banking reconciliations, accounts payable and payroll and ensures that there are adequate controls over cash and bank holdings, also performs monthly petty cash count; oversees routine banking services including collecting bank statements, making bank transfers depositing and withdrawing cash, preparing bank reconciliation statements at the end of the month.

Ensures and follows up on bank matters.

Tracks incoming wire transfers and reports any delays or discrepancies to the country manager immediately.

Prepares cash advances and foreign currency orders for country staff travel

Job Responsibility #3: Administrative and logistics functions  (15% of Time):

Ensures all financial files are complete and up to date including National Social security Fund (NSSF) and Taxes.

Ensures all purchase documents are well documented and followed according to policies.

Follows up on insurance packages for staff and offices.

Follows up on inventory control and assets management.

Generates financial reports to different stakeholders when required.

Oversees the Logistics functions to ensure compliance with RTP financial management and procurement procedures. Acts as a member of the procurement committee and verifies logistical transactions, where applicable.

Job Responsibility #4: Team Management other duties as assigned  (10% of Time)

Ensures that the direct reports have a clear understanding of their roles, responsibilities and accountabilities; supported by clear job descriptions to ensure quality performance.

Facilitates the capacity building of direct reports to ensure they have the appropriate skill levels for their positions and are developing to their full capacity; provides the necessary feedback to them and completes their performance appraisals.

Job Responsibility #5: Performs other duties as assigned  (5% of Time)

EDUCATION/TRAINING/CERTIFICATION:

Required (must have):

Bachelor's degree in accounting, finance, business administration or related discipline

Technical Skills

Excellent MS Office including Outlook, Word, Excel, and PowerPoint

Familiarity with accounting software

Proven ability in using financial management software

Desired qualifications (An Asset)

Knowledge of ACCPAC accounting software

CPA, ACCA or CMA or other related designations

Superior bookkeeping skills

Previous experience working in I/NGO

Experience managing a direct report(s)

EXPERIENCE:

Required (must have):

4 years’ experience in a similar role working in an accounting, grants and developing budgets.

LANGUAGES

Fluency in written and spoken English

Fluency in written and spoken Thai

COMPETENCIES / PERSONAL ATTRIBUTES:

Attention to detail and ability to plan and implement work plan with minimum supervision

Good networking and interpersonal skills

Ability to work with large data with attention to details

Ability to work efficiently under tight deadlines and pressure

Excellent communication and reporting skills

Strong analytical abilities and ability to prepare concise and informative financial reports.

Professional verbal and written communication skills.

Ability to work as part of a team with culturally diverse professional staff

Leadership and management skills

Compensation:                 We offer a competitive salary and benefits package

Employment Start Date:    Immediately

Contract Duration:           One Year

HOW TO APPLY: 

If you are interested in applying for this position, please send your resume and cover letter to: thailandhr@righttoplay.com  and kindly include “Finance Officer” and your name in the subject line. Please indicate your salary expectations in the cover letter.