ThaiNGO

Vacancy Notice

The ICRC Regional Delegation in Bangkok seeks to fill the following position:

Administrative Assistant, based in Chiang Mai

We are looking for a spirited team player with a can-do attitude to join our dynamic team.

As a team member of the ICRC in Chiang Mai Sub-delegation, the main task would be to provide administrative and secretarial support to the ICRC humanitarian operations in the North of Thailand.
 

ACCOUNTABILITIES AND RESPONSIBILITIES:

General

• Provide strong support Finance and Administration Manager of ICRC in Chiang Mai
• Administrative responsible for a sub-delegation structure
• Follow up of HR issues if requested
• Contributes to the elaboration of the budget and other financial reporting
• Maintains contacts with external interlocutors
• Permanently updates himself/herself on any changes in the Finance and Administration Manual relating to his/her responsibilities.

Finance

• Responsible for cashier tasks
• Drawing up complete accounting documents (including invoice, sticker, etc.)
• Responsible that all documents and attachments are duly signed by the person responsible
• Validates and follow up billing of private expenses for international and local staff
• Checking the signing financial documents, working advance based on financial rules
• Reports of any irregularities immediately
• Ensures respect of financial guidelines and its timely procedures
• Maintains confidentiality of financial data

Support to Health Programme

• Provide adequate supports to Health Team in the Chiang Mai office for accounting documents.
• Coordinates with staff members, partner hospitals and Bangkok office in relation to medical billings, clarification, translations, and payment
• Prepares and provides documentation wanted by donor and Health team
• Supports to health trainings in term of working advance, contact local service providers and renting   

Human Resources

• Maintains confidentiality of HR information, staff medical information at all time 
• Organizes HR related file and information of staff (Rules, IDs, Leave, Resignation, Reimbursement)

Logistics

• Manages supply request in coordination with Logistics team
• Manages internal supply request (up to 15’000 THB)
• Organizes quotations for local purchasing and proceed to purchase
• Purchases or approves purchases for the office in respect of the rules on financial management

Welcome/Secretariat

• Liaises with Welcome team for flight and hotel bookings
• Arranges transportation and hotel for the field trips and visitors
• Responsible for all mail and bordereau
• Ensures proper filling and/or transmission of all administration related documents

Others

• Replace Finance and Administration Manager of Chiang Mai in her absence
• Supervises housekeeper and security guard upon request
• Liaises with landlord and Premise on contract and renting issues

YOUR PROFILE:

• University degree or business and administration education
• 3 years’ work experience in a similar function
• Very good in written and spoken English
• Very good computer skills
• Capacity to work independently
• Rigorous and trustful person
• Flexible, punctual and have high sense of responsibility

• Positive and helpful attitudes, willing to learn and adaptable
• Flexible and willing to work irregular schedules
   

WE OFFER:

• Dynamic and challenging work in the humanitarian sector and international environment

• Competitive salary with benefits, good working conditions and in-house training/development
   

Preferred starting date: 2 January 2024

Submission deadline for applications: 30 November 2023

The ICRC values diversity and is committed to creating an inclusive working environment.  We welcome applications

from all qualified candidates, regardless of background, race, religion, gender, age, disability, or status.

Qualified applicants are requested to submit their comprehensive CV and letter of motivation in English, as well as salary expectations, following this format for the subject line: POSITION – First Name Surname by email only to: ban_recruitment_services@icrc.org

Kindly note that only short-listed candidates will be invited for the interview and the ICRC will not keep the files of applicants who were not shortlisted