Open to Internal and External Candidates
Position Title : Project Assistant
Duty Station : Bangkok, Thailand
Classification : General Service Staff (G4), (THB 61,967.50 per month)
Type of Appointment : Special Short Term Contract, 6 months with possibility of extension
Desired Start Date : As soon as possible
Closing Date : 31 July 2019
Reference Code : SVN032/2019
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
- ORGANIZATIONAL CONTEXT AND SCOPE:
Under the direct supervision of Project Officer and overall supervision of Chief of Mission, the successful candidate will contribute to the implementation of project activities, as well as reporting, monitoring and evaluation, under the thematic area of Migrant Assistance, specifically “Assisted Voluntary Return and Reintegration” (AVRR).
- RESPONSIBILITIES AND ACCOUNTABILITIES:
Particularly, he/she will carry out the following duties:
- Support the AVRR project in providing return assistance to irregular migrants in Thailand and Bali Process countries with following tasks:
- Conduct interview for pre-screening beneficiary migrants
- Coordinate with stakeholders for logistical and administrative arrangement including but not limited to Interpreters, Embassies, Thai Immigration Bureau, Operations Team, IOM Missions in other countries, airlines, Non Food Items (NFIs) suppliers.
- Organize return arrangements i.e. medical check-up, pre-departure briefing, travel, and post-arrival services
- Research immigration formalities and airlines regulations
- Provide financial and administrative supports including preparing AVRR forms and letters to implementing partners, entering information into the AVRR database (communication, departures, approval, applicants, expenses, etc.), preparing cash advances and service fees and updating contact lists.
- Maintain an up-to-date database of the beneficiaries and analyse data for project evaluation
- Coordinate with Project Development Unit for updating Standards Operating Procedure
- Monitor project spending both on the system and on-hand cash to be complied with the agreed budget.
- Support to the unit reporting through drafting and editing donor reports, assisting to review evaluations and producing and updating communications materials.
- Perform such other duties as may be required
- DESIRABLE COMPETENCIES:
Values
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agree.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
- EDUCATION AND EXPERIENCE:
- Thai national.
- University Degree in international relations, political science, social science, or relevant field.
- Two years of work experience in migration issues for both non-government organizations and inter-governmental organizations.
- Sound knowledge of project implementation, monitoring and evaluation, familiar with financial and business administration.
- Sound knowledge of Assisted Voluntary Return and Reintegration (AVRR) principles, practices and challenges a distinct advantage.
- Strong organization and time management skills.
- Ability to work in a multi‐cultural environment and respect diversity.
- Team work oriented but with a capacity to work independently.
- Proven writing (e.g. translation Thai to English and vice versa).
- Computer and Microsoft Offices literate.
- LANGUAGES:
Fluency in English and Thai are required.
Other:
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and work permit, as applicable.
How to apply:
Interested candidates are invited to submit their applications along with a duly completed IOM Personal History Form to the IOM Bangkok Human Resources Unit at e-mail bkkrecruitment@iom.int by July 31, 2019 at the latest. The form can be downloaded from http://thailand.iom.int/sites/default/files/Recruitment/IOM%20Personal%20History%20Form%20with%20Declaration.xls Kindly indicate the reference code SVN032/2019 followed by your full name in the subject line.
Applications should include: a) a cover letter, indicating the dates of availability; b) a curriculum vitae; c) a duly completed IOM Personal History Form (may be downloaded from http://thailand.iom.int/);
Only shortlisted candidates will be contacted.
Posting period:
From 17.07.2019 to 31.07.2019
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