ThaiNGO

Open to Internal and External Candidates

Position Title               :           Admin Clerk

Duty Station                :           Bangkok, Thailand

Classification               :           General Service Staff (UG), (THB 39,000 per month)

Type of Appointment   :           Special Short Term Contract, 6 months with possibility of extension

Desired Start Date      :           As soon as possible

Closing Date               :           05 July 2019

Reference Code          :           CFCV031/2019

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

1. ORGANIZATIONAL CONTEXT AND SCOPE:

Under the direct supervision of Project and Communications Assistant and Finance Assistant, the incumbent will provide clerical support for the implementation and coordination of  project activities under the EU-funded project “Promoting stability, well-being and harmony for Myanmar Muslims and host communities in Thailand” (DCI-ASIE/2015/369-583).

The project will target the continued vulnerabilities and needs of marginalised Myanmar Muslims (including Rohingyas) as well as disadvantaged Thais in host communities located in the provinces of Tak (Mae Sot), Ranong and Phang Nga. The project activities aim to create stability and harmony by improving living conditions and access to services; standardizing response and care; and, creating coherence and predictability in policy, practice and programming that contribute to the overall wellbeing of this vulnerable group and its host community.

2. RESPONSIBILITIES AND ACCOUNTABILITIES:

The successful candidate will have the following duties and responsibilities:

• Assist the Project and Communications Assistant and the Finance Assistant in overall administrative and logistical work of the project implementation in order to meet the project objectives and the Annual Work Plans.
• Assist in organising meetings, workshops, trainings, seminars.
• Assist in contacting government officials and other stakeholders including partner NGOs/CBOs.
• Assist the Project and Communications Assistant in collecting and recording updated data/information on migrant rights, policies and situations related to the project target beneficiaries, including migrant health insurance policies, legal processes, migration flows and challenges encountered by migrants and migrant communities.
• Draft text/descriptions and translate documents and other communications/materials as required by the Project and Communications Assistant and the Project Assistant.

• Provide administrative assistance in the production of documents and visibility items targeting beneficiaries, project partners and government/non-government stakeholders.
• Perform such other duties as may be assigned by the Project and Communications Assistant and the Finance Assistant.

3. DESIRABLE COMPETENCIES:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agree.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

4. EDUCATION AND EXPERIENCE:

• University degree in international relations, political science, social science, environmental management, public health, or relevant field or related field with at least one year of relevant work experience.
• Bachelors’ degree with at least three years of experience.
• Experience in an international or intergovernmental organization working on issues related to migrant populations in Thailand.
• Demonstrated experience in liaising with government officials and in coordinating activities with NGOs and government partners.
• Experience in sectors such as health, legal aid, education, livelihoods, protection assistance an advantage.
• Experience in working effectively and harmoniously with colleagues from various cultures and professional backgrounds at all levels.
• Good writing, communication and negotiation skills.

5. LANGUAGES

Fluency in Thai and English language. Knowledge of Burmese or other languages spoken by Burmese Muslims is a strong asset.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications along with a duly completed IOM Personal History Form to the IOM Bangkok Human Resources Unit at e-mail bkkrecruitment@iom.int by July 05, 2019 at the latest. The form can be downloaded from http://thailand.iom.int/sites/default/files/Recruitment/IOM%20Personal%20History%20Form%20with%20Declaration.xls Kindly indicate the reference code CFCV031/2019 followed by your full name in the subject line.

Applications should include: a) a cover letter, indicating the dates of availability; b) a curriculum vitae; c) a duly completed IOM Personal History Form (may be downloaded from thailand.iom.int);

Only shortlisted candidates will be contacted.

Posting period:

From 21.06.2019 to 05.07.2019