ThaiNGO

Please follow the check lists and submission guidelines, posted on the official website:https://th.usembassy.gov/

I. GENERAL INFORMATION

1. SOLICITATION NO.:  USAID 2019/15
 
2. ISSUANCE DATE:  June 21, 2019
 
3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS:  August 1, 2019/ 11:59PM Bangkok, Thailandlocal time 

4. POSITION TITLE:  Acquisition and Assistance Specialist (Career Ladder) (2 Positions)

5. MARKET VALUE:  THB 699,655 - 1,224,394 per annum equivalent to FSN-9. 

This position is a part of an established career ladder, which provides for the potential to progress to the FSN-10 (THB 924,881 – 1,618,549) and, subsequently, to the FSN-11 (THB 1,288,038 – 2,254,063) grade level. In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/RDMA. Final compensation will be negotiated within the listed market value.

6. PERIOD OF PERFORMANCE:  Five (5) years initial contract.The services provided under this contract are expected to be of a continuing nature that will be executed by USAID through a series of sequential contracts, subject to continued need of the position and availability of funds. 

7. PLACE OF PERFORMANCE:  USAID/RDMA, Bangkok, Thailand with possible travel as stated in the Statement of Work.

8. SECURITY LEVEL REQUIRED:  The successful candidate shall be required to obtain a Security Certification for Employment from Regional Security Office. 

9. STATEMENT OF DUTIES

9.1. General Statement of Purpose of the Contract   

The Acquisition and Assistance Specialist (Career Ladder) is located in the Regional Office of Procurement (ROP) in the Regional Development Mission for Asia (RDMA). The function of the Office is to provide Acquisition and Assistance (A&A) support to Mission Technical Offices and Development Objective (DO) Teams in the Mission, and in any other Client Missions in the region that may be supported by the RDMA Mission.

A&A Specialists serve as the backbone to awarding and administering USAID development activities. The primary purpose of this position is to perform a variety of acquisition and assistance duties including writing grants, cooperative agreements, contracts, and other procurement instruments, and preparing amendments in support of the Missions. The incumbent reviews and recommends approval or revision of requisitions in the Global Acquisition and Assistance System (GLAAS); reviews and recommends approval or revision of scopes of work (SOW)/program descriptions (PD); drafts solicitations; performs cost and price analysis; analyzes proposals/applications received; drafts awards and modifications; analyzes contractor-proposed budgets; recommends revisions to various award provisions; writes Memoranda of Negotiation; and, prepares other required documentation. The incumbent maintains award files and records up to date, facilitates and reviews Contractor Performance Assessment Reports (CPARs), and supports award closeouts. The incumbent provides guidance related to award modifications. The incumbent is responsible for carrying out day-to-day activities under the mentorship of more senior Office employees. 

This position is a part of an established career ladder, which provides for the potential to progress to the FSN-10 and FSN-11 grade level. Attainment of higher grade levels is contingent upon successfully completing required training, meeting agree-upon objectives and milestones, and performing at an effective level. Promotion to the FSN-10 and to the target FSN-11 grade levels is not mandatory, though failure to eventually achieve those high levels of performance may be the basis for dismissal.

9.2.   Statement of Duties to be Performed    (100%) 

• The Specialist (Career Ladder) is responsible for providing basic project acquisition and assistance support to USAID/RDMA Technical Offices, DO Teams, and any designated Regional clients. USAID programs are diverse and multi-sectoral. The incumbent is required to provide basic and limited acquisition assistance to designated Technical Offices, DO Teams, and to support a variety of programs/projects/activities. These programs/projects/activities are implemented through complex Government contracting and grant mechanisms, including but not limited to purchase orders, competitively negotiated technical assistance agreements, contracts, cooperative agreements, Participating Agency Service Agreements (PASA), and sole source contracts, requiring the incumbent to become familiar with the full range of USAID procurement instruments.
   
• The Specialist (Career Ladder) is assigned work in such a manner as to provide training and the basis for independent selection of appropriate procurement instrument types for the situation at hand, and to accurately apply USG procurement laws, regulations, policies, and procedures governing each type of instrument. The developmental nature of the assignment provides exposure to the acquisition of goods and various types of services. The incumbent will become equally familiar with the procedures for acquisition of goods and service contracting actions.
   
• The Specialist (Career Ladder) is expected to work with other Specialists/Officers, and with technical specialists/activity managers in DO Teams throughout Mission and/or the region, assisting in the preparation of annual procurement plans, clear and concise statements of work, and supporting documentation. The incumbent will develop the ability to provide authoritative business advice to technical specialists/activity managers pertaining to their procurement-related responsibilities and procedures. Specific developmental duties include:
  
  Pre-Award Duties – the incumbent participates in meetings on procurement planning; collates data, and prepares and updates tracking tools in order to monitor pending procurements; works with clients to assist in the preparation of justifications, waivers, and other necessary approvals, as needed; and, reviews GLAAS Requisitions (REQs) for completeness and clarity with other Specialists/Officers. Prepares solicitation documents in GLAAS, electronically posts solicitations, and works with other Specialists/Officers to ensure compliance with Federal Acquisition Regulation (FAR) and USAID Acquisition Regulation (AIDAR) advertisement requirements, including publication of synopses and solicitations. The incumbent works with other Specialists/Officers to prepare Requests for Proposal and Requests for Application. The incumbent assists other Specialists/Officers in pre-award activities for competitive solicitations, and with pre-award assessment surveys of potential contractors or recipients, in order to ensure eligibility prior to an award being made.
  
  Post-Award Duties – the incumbent assists other Specialists/Officers in monitoring performance as required by the terms and conditions of the award, through reviews of performance and reviews of financial reports. The incumbent manages the assigned developmental portfolio, assuring that funding is available when required; and, with other Specialists/Officers works with DO Teams/Contracting Officers (CORs)/Agreement Officer’s Representatives (AORs) to assure targets/milestones are set and being met (or that remedial action is taken), and that the overall goals of the program/project/activity are met. As assigned, the incumbent conducts site visits and attends meetings. The incumbent provides guidance to technical personnel, and assists in programmatic duties as required to avoid contractual/legal improprieties, works with other Specialists/Officers as required. The incumbent assists in researching and resolving issues that may arise during contract performance, including changes, work stoppages, disputes, implementation problems, defaults, cost overruns, unacceptable performance, and payment problems.

The position may require some travel to the U.S. or to other Missions abroad for business requirements. 

9.3. Supervisory Relationship 

The incumbent reports to Contracting Officer or his/her designee.    

9.4. Supervisory Controls  

This is a non-supervisory position.  

10. AREA OF CONSIDERATION: This position is open to Cooperating Country National (CCN). Thai citizen or other country citizen lawfully admitted for permanent Thai residence is eligible to apply. Please note that USAID is not able to sponsor candidates for a Thai residency permit.

11. PHYSICAL DEMANDS: The work requested does not involve undue physical demands.

12. POINT OF CONTACT: Natthika Changprasert /RDMA HR Assistant. 

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

1. Education: A minimum of Bachelor’s Degree in the field of finance, law, business, economics, political science, international relations, English, or a related field.

2. Experience: A minimum of three years progressively responsible experience in business, law, development assistance, governmental administration, or related field.

3. Language: Level IV – Fluent in Thai and English with a valid TOEIC score of 855.

III. EVALUATION AND SELECTION FACTORS

Candidates will be evaluated on the following:

1. Work experience similar, relevant, or related to the tasks as described in Section I, Item 9 Statement of Duties.

2. Technical knowledge and skills required to perform the tasks as described in Section I, Item 9 Statement of Duties.

3. Interpersonal Skills

4. Professional Reference Checks (Pass/Fail)

SELECTION PROCESS:

Stage 1:

To be considered for candidacy, applicants must address each criterion in their application as to how they meet the minimum qualifications required for the position in Section II. If the application submitted fails to demonstrate eligibility, the application will be marked unqualified. It is the responsibility of the applicant to provide all pertinent information. Applications will be reviewed in accordance with the meeting the factors in Section III, item 1-3 and ranked accordingly.

Stage 2:

Top-ranked candidates who meet the minimum qualifications and pass an application review will be provided a written test. Applicants with passing marks from the recruitment test will be invited for an interview.

Stage 3:

Candidates invited for an interview will be evaluated on the factors in Section III, item 1-3.

Reference checks will be conducted for shortlisted candidate(s) following the interview. References may be obtained independently from other sources in addition to the ones provided by an applicant.

USAID/RDMA reserves the right to select additional candidates if vacancies become available during future phases of the selection process.

IV. TO APPLY

Please follow the check lists and submission guidelines, posted on the official website:https://th.usembassy.gov/embassy-consulate/ carefully and submit complete application package before the deadline.

  Failure to follow the instructions will invalidate your application.