ThaiNGO

Position Announcement: Administrative Officer

Position Type: Full-time; 40 hours/week

Location: Bangkok, Thailand

Reports to: Finance Manager

Date: 24 May 2018

Deadline for Applications: June 15, 2018 (23:59 Bangkok time)

Interviews: To be held on a rolling basis until filled

Start date: August 1, 2018

About Asia Catalyst

Founded in 2006, Asia Catalyst builds strong civil society and advances the right to health for marginalized groups in Asia. We train leaders of community-based organizations to run effective, sustainable, and democratic organizations, and to conduct rigorous human rights research and advocacy. We are an independent organization that places the needs of marginalized communities at the center of national, regional, and international policy making.

We do this by providing capacity-building training and coaching to small community based organizations in Asia in organizational management skills, human rights documentation and advocacy, and by partnering with groups in the region to conduct research and advocacy to promote the right to health.

Asia Catalyst is an equal opportunity employer and actively attempts to recruit and maintain a diverse staff. Asia Catalyst does not discriminate based on a candidate’s age, sex, sexual orientation, gender (including gender identification), color, race, religion/creed, national origin, alienage, citizenship status, marital or partnership status, military status, domestic violence victim status, predisposing genetic characteristics, disability, or any other classification as provided by law.

About the Administrative Assistant

We seek a full-time Administrative Officer to work in our Bangkok office.  We seek self-starters with a passion for social justice and rule of law who will be an active part of the organization.

Responsibilities

• Assist in preparation and submission of government forms
• Assist the Finance Manager in preparing summary of each month organization income and expense with proper support document and help preparation for the organization’s annual audit
• Ensure that all office paperwork and online documents, including but not limited to administrative and financial records, are systematically filed and maintained and accessible to relevant staff members.
• Manage organizational email account
• Screen incoming calls and correspondence, direct to appropriate staff
• Coordinate and participate in bi-weekly staff and volunteer meetings
• Assist program staff with travel bookings, meeting logistics, and sub-grant procedures.
• Assist with the preparation of employment contracts as needed, including translation of documents into Thai when applicable.
• Maintain inventory equipment and supplier accounts

Qualifications

• BA/BS
• Experience in administrative work
• Fluency in written and spoken English and Thai
• Strong organizational, time management, and communication skills
• Computer skills: Word, Excel, & Skype essential; Experience using accounting software and CRM systems desirable
• Experience with government filings in Thailand desirable

Full-time members of staff at Asia Catalyst receive:

• 20 days of paid vacation in their first year
• Paid public holidays based on duty station
• Comprehensive Health Insurance
• Concessions and allowances for work travel

Interested applicants should submit the following in English to be considered for this vacancy:

• One page cover letter including:
  1) the position you are applying for
  2) how you heard of this opening
  3) description of relevant experience and qualifications
• Résumé/CV
• Contact details (phone and email) for two references

Please submit the requested items in one PDF or MS Word file to info@asiacatalyst.org.  Please title the email “Admin Assistant BKK” Zipped files will not be opened. Applicants that do not include all of the requested items will not be considered.

We will only contact applicants we wish to interview.