ThaiNGO

Location of Work: Mae Sot, Tak

Duration of Assignment: until 31 December 2017 31 December 2017 with posibility of extension depending on funding and program needs

Application deadline: 27 March 2017

Background/IRC Summary:  The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is at work in over 40 countries and 26 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. The IRC has been operating in Thailand since 1975 and currently provides assistance to displaced persons in Tak, Kanchanaburi, Ratchaburi and Mae Hong Son provinces

Job Overview/Summary:  The Senior HIS Officer is responsible ensuring an accurate health data collection system in IRC health facilities and programs. In order to achieve this, he/she will supervise and provide technical support to the camp base assistant involved in data collection and entry for the following databases and reports.

Major Responsibilities:

1. Data collection and monitoring

• Maintain smooth and accurate data processing by working closely with the Clinical team in the IRC health facilities at camp level and in the Mae Sot base
• Verify the health related data at the camp level and base level by working closely with the camp base assistant and base staff for the different databases and reports linked to them and mentioned above
• Provide technical support to the camp base assistant on data collection processes
• Ensure proper storage and archiving of data (hardcopies and softcopies) at camp and base level.
• Ensure timely reporting of the reports and databases mentioned above
• Work with camp base assistant, clinical manager to ensure that the same and correct data is being reported in various reports
• Ensure the presence of the guidelines and toolkits in every duty station
• Check that the latest guidelines used for data collection are well understood and properly used by the data collection team
• Conduct monthly and random M&E field visits on data collection and compilation for the various reports and databases in all three camps
• Organize monthly planning of visits to camps to collect the data and exchange with the teams on the difficulties

2. Capacity building

• Provide on-the-job training to the camp base assistant in order to ensure the accuracy & consistency of data, the proper use of computerized data collection systems and the compliance with instructions books & guidelines
• Provide training to the camp base assistant on how to properly use the equipment and systems
• Provide refresher training using the findings from the field visits

3. Development of the systems

• Identify issues arising in the process of data collection, in the database, and related to the systems and IT devices and propose solutions
• Participate in the development of work instructions / procedures related to data collection & reporting for standardization, capitalization or training purposes
• Update the excel datasheets according to the needs expressed by the Coordinators
• Upgrade the Excel/Access tools when necessary

4. Reporting and analysis

• Produce reports with the data available in the databases according to the needs of the activities, the request of the donors, the national authorities and the camp community.
• Plan activities and report on monthly basis
• Report about the findings and actions taken after every field trip - Field trips reports
• Assist team members with other tasks as required such as quality control and data review
• Participate in internal and external M&E processes
• Participate in the data collection, entry and management of the studies and surveys
• Work with staff from external agencies for technical support (only on request)

5. Communication and Coordination with the partners 

• Participate in relevant meetings internally and externally
• Assist in preparing materials for meetings 

6. Others

• Adhere to established safety/security policies and procedures.
• Perform other related tasks as assigned by supervisors and/or line manager.

Job Requirements:

How to Apply: Application letter and most recent CV in English stating qualifications and experience should be submitted to the IRC Human Resources Department at Thailand.HR@rescue.org

All applications will be treated confidentially and not returned. The IRC considers all applicants on the basis of merit without regard to race, national origin, religious beliefs, sexual orientation, age, marital status or physical or mental disability. The IRC is an equal opportunity employer.