ThaiNGO

Save the Children International is looking for the 7% Project: Event Organizer for Award Ceremony

JOB TITLE:  7% Project Event Organizer

TEAM/PROGRAMME: Programme Implementation

LOCATION: Bangkok                           Type of Contract: Consultancy

CHILD SAFEGUARDING:

Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people.

1. Background

According to the World Health Organization, road traffic accidents are responsible for more than 1.2 million deaths globally each year, with motorcycle accidents accounting for nearly a quarter of these deaths. In 2012, 14,059 people were killed on roads in Thailand, resulting in a road death rate of 36.2 per 100,000 people. Road accidents are the second leading cause of death of Thai children. Most children travel on motorcycles daily, and while Thai law mandates helmet use for motorcyclists, only an estimated seven percent of children wear helmets. Research indicates that helmet use is the single most effective means of preventing injury among motorcyclists; it reduces risk of death by 40% and severe head injury by 70%. Without coordinated efforts to establish a culture of helmet safety, more children and adults will risk their lives and health on roads. The project’s four components are:

• Education – teaching children the importance of and how to wear helmets, using peer influence to change behaviour
• Police Engagement – working with teachers, parents, and police to ensure that children wear helmets every time when riding motorcycles
• Media and Outreach – campaigning to include helmets as part of school uniforms, and conducting nationwide messaging, events, advocacy, and social mobilisation efforts
• Adaptation – designing helmets that youth want to wear, and providing opportunities for children to customise their own helmets

As an integral part of the 7% Project campaign, the consultant plans and organise an award ceremony event aiming for active participation of school communities and police helmet ambassadors to recognise their effort in promoting road safety practice under the 7% Project.

Using appropriate channels, the consultant in close consultation with Save the Children, design promotional plan and secure media presence to boost the event profile in keeping with the 7% Project’s goals.

Approach:

The event, promotional plan and materials must be designed and executed in close consultation with Save the Children in ensuring proper branding and policies of the organisation. Under overall guidance of SCI management team, PDQ director and Senior DRR and Road Safety Programme Coordinator, the primary consultation focal points include:

• Road Safety Project Coordinator
• Road Safety Project Officer
• Media and Communications Coordinator

 Key deliverables:

• Event design, organisation and management
• Event  content and agenda
• Venue selection and setting
• Organising and managing the event throughout the process

Promotional plan and PR

• Pre-event PR campaign
• Media relations and media coverage of the event
• Audio visual and material production
• Promotional video featuring showcase and success stories
• Story-telling photo and video documentation of the event
• Award token and premium item productions

Report

• Post-event summary report/publication of the event with the content, including but not limited to:
• Participant/ beneficiary data
• Tracking of media coverage on the event
• Reports are made available in Thai and English

 Material delivery

• All materials produced are made available for Save the Children in hard copy and soft copy. The soft copy of the materials are delivered in external hard drive and, if applicable, online storage in international standard and readily accessible formats
• Materials are delivered in high quality and produced in conformity to Save the Children’s guidelines, policies and procedures
• Materials and/or media platforms produced in relation to the event must be available for Save the Children to readily access, co-manage, amend and maintain

Copyrights

The materials produced will be copyrighted to Save the Children and any violation of copyright law will be pursued appropriately.

Save the Children asserts all proprietary rights in and to all names and service mark of Save the Children. Any use of Save the Children’s service mark including the Save the Children name and Save the Children logo in any form in connection with any product and service that does not belong to Save the Children, unless otherwise authorised in a written agreement, will constitute an infringement upon the service mark rights of such owner and may be actionable under applicable laws.

Amendment, Modification or Variation

This Terms of Reference may be amended, varied or modified in writing after consultation and agreement by Save the Children’s Advisory Group members. 

2. Timeframe

 The consultancy will be working from 1 December 2016 – 31 January 2017

      3. Consultant/organization qualifications and profile 

1. Have strong experience in designing, planning and track record in organising and managing events
2. Experience in non-profit promotional campaigns
3. Proficient in PR and media relations with demonstrated ability to pitch content for media
4. Have their own teams and necessary assets to carry out the tasks
5. Eligible to work in Thailand
6. Excel in communicating and producing content/ presentation in both Thai and English
7. Able to meet and discuss with the 7% Project team upon request
8. Ability to work independently and meet tight deadlines 

4. Management of consultancy

• The consultant will report to the Road Safety Project Coordinator
• Save the Children should approve all plans and documents developed by the consultant
• Place of work: Bangkok, event locations and its own office 

5. Submissions for the consultancy

The submission must address the terms of reference and include:

• The resume of the candidate/ organization
• A proposal outlining a draft work plan, log-frame, and methodologies/approaches to be employed (max 5 pages)
• A detailed all-inclusive budget 

6. Close date for submissions:

Applicant should submit their interest by 27 November 2016. Submissions should be addressed to: Thailand, HR hr.thailand@savethechildren.org

Please indicate in the subject as “Apply for –7% Project Event Organizer - (Name of candidate)”

Only shortlisted candidates will be notified.

* Save the Children International will own the intellectual property rights for materials produced under this contract