Position title: General Accountant (only for Thai nationality)
Directly reports to: Finance Manager, WWF Thailand
Location: Bangkok
Background
WWF has a long established presence in the Mekong region, starting in Vietnam in 1990. Since then, WWF operations have grown to four Country offices based in Cambodia (Phnom Penh), Laos (Vientiane), Thailand (Bangkok) & Vietnam (Hanoi), including a Regional team in the Hanoi, Vientiane and Bangkok offices. The ‘Greater Mekong Programme Office’ was officially formed in November 2005 merging WWF Indochina (Cambodia, Laos, Vietnam) and WWF Thailand. In order to be relevant with partners at provincial levels and deliver conservation results in landscapes, GMPO has also developed 20 field offices across the 4 countries and 6 landscapes.
Following a strong track record of conservation delivery over the last 20 years, WWF has established both the credibility and presence to deliver conservation impact at all levels from provincial, to national to regional.
WWF Greater Mekong Programme Office has embarked on new strategic plan FY11-FY15. The new strategic plan outlines changes in the way WWF GMPO operates, both in conservation and operation aspects.
Major Function
The General Accountant is responsible for the operation of accounting transaction for WWF Thailand
Major Responsibilities
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A. Accounting
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· Provide support to day-to-day operation of accounting transactions
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· Manage petty cash system and take all necessary security precautions to ensure that cash is held in a safe and secure manner
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· Process cash and bank payments and transfer upon approval and in accordance with closely defined procedures and timescales including preparing cheques, cash for payment and receiving vouchers, receipts, invoices and statements for all transactions related to bank and cash
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· Maintain accurate record of all transactions, data input to ORACLE with proper budget line and filing of hard copies
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· Check and review all related vouchers, invoices, receipts, documents to ensure accurateness and compliance with policies and procedures
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· Liaise with banks and WWF network and provide support in all matters related to WWF bank accounts including information tracking, request for opening and/or closing of bank accounts, bank services, etc.
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· Responsible for travel journals include verifying travel advances and claims, preparing relevant vouchers, identifying errors/problems and reporting to line manager for solutions
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· Monthly reconcile all staff’s travel advances and follow up to ensure the advance is kept to minimum and the clearance supporting documents are submitted on a timely basis
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· Clear suspense accounts on monthly basis to make sure expenses are properly charged to projects/cost centre
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· Prepare and manage third party contracts following organisation’s and legal requirements and procedures on contracts
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· Perform contract management (Incoming and Outgoing contracts) and keep line manager informed of the closing date and follow up with extension
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· Check ledgers, statements and accounts to identify errors and take any necessary corrective action, inform line manager of complex items
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· Perform cash count with other finance and accounting staff
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· Work with Admin Function to conduct inventory of office assets
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· Provide support to the annual internal and external finance and accounting audits
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· Provide support to Senior Finance Officer in liaison with tax office and other Government agencies regarding tax matters and other issues
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· Develop and maintain all related databases
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· Maintain an awareness of developments and up-to-date knowledge of the finance and accounting
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B. Monitoring and Evaluation, Reporting
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· Provide support to the monitoring and evaluation of finance and accounting for WWF Thailand
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· Provide support to the preparation of reports when required
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C. Networking
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· Promote and build good working relationships with all parts of the organisations
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· Maintain working relationship with the external auditors, suppliers, service providers, agencies, banks
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This TOR covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organizational needs.
Working Relationships
- Internal
- WWF GMPO: Work closely with finance and accounting team of WWF Thailand. Engage with and support WWF Thailand staff.
- WWF Network: Work with and provide support to WWF International and WWF Greater Mekong auditors in related issues
- External
- Interact with banks, tax agents, external auditors, consultants, suppliers, service providers.
Requirements
- Education and Qualification
- Bachelor's degree in Finance and Accounting, Business Management, Business Administration, or in relevant fields
- Knowledge
- Knowledge of local finance and accounting system, standards and practices
- Good understanding of normal practices in non-profit organisations
- Basic knowledge of international finance and accounting standards is an advantage
- Experience
- 3 -5 years of working experience as Accountant Finance Assistant
- Experience of working in multi-cultural environment or international organisation is preferred
- General Skill
- Communications
- Teamwork
- Interpersonal
- Fluency in written and spoken English and local language
- Proficiency in MS Office
- Technical Skill
- Negotiation
- Organisation and time management
- Organisational awareness and service orientation
- Proficiency in accounting software (ORACLE) is preferred
- Ability
- Working under pressure, towards tight deadlines, and overtimes if required
- Working independently and in a team
- Willing to travel to the fields when required
- Personality
- Detail focus
- Full of integrity
- Friendly
WWF's Mission and Values
- It is part of every staff member's terms of reference to contribute to WWF's mission:
WWF’s Mission is to stop the degradation of the planet's natural environment and to build a future in which humans live in harmony with nature, by:
- conserving the world's biological diversity
- ensuring that the use of renewable natural resources is sustainable
- reducing pollution and wasteful consumption.
- It is also part of every staff member's terms of reference to embody WWF's values, which are: Passionate and Optimistic, Challenging and Inspiring, Credible and Accountable, Persevering and Delivering Results.
How to apply : Interested candidate, please submit your resume stating your expected salary to hr.th@wwfgreatermekong.org by November 30th, 2016 or submit by mail to WWF-Thailand 92/2 Soi Paholyothin 5, Paholyothin Road, Samsen nai, Phayathai, Bangkok 10400 Tel : +66 (0) 2 619 8534-7
Please note that only shortlisted candidates will be notified. Otherwise, your resume will be filed into our candidate database for future reference and consideration.
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