ThaiNGO

To provide support service to recruitment activities

• Prepare and coordinate for completion of vacancy posting processes; longlisted, shortlisted
• Schedule and liaise with candidates in the recruitment processes, including testing and interview;
• Arrange venues and facilitates for test and interview.  Prepare the test package and administer the test.  Coordinate with the scorers for scoring process
• Coordinate with interview panelists and candidates for the interview;
• Collect background information/documents of candidates and conduct reference checks;
• Prepare weekly recruitment update status

·      Progress of recruitment cases

Consultant contract and Staff benefits

·         Prepare and maintain Consultant contracts including short term contract, consultant, intern, etc…

·         Process payments for consultants in coordination with their line managers and finance team.

·         Ensure that all documents and check-in process are provided to new hires.

·         Coordinate with insurance companies for enrolling/terminating staff into the appropriate insurance plans.

·         Coordinate for insurance claim process

·         Coordinate with staff for their medical claim, tracking medical claim before making the payment with finance team

·         Update consultants/photographers/

·         Interns trackers

·      Completion of contract process

·      Payment document support for consultants are prepared per the agreed timeline

Support service to HR administration activities

• Prepare routine correspondence, memorandum, reports and forms;
• Prepare supporting documents for HR related payments;
• Maintain proper fling system for the HR unit, ensuring that all Contract for consultant & HR documents and files are handled with proper confidentiality and tracking.
• Perform general support duties as assigned

·      Updated filing system

Admin, Procurement, and IT support

• Conduct office insurance research and solicit at least three quotations for coverage
• Working with regional and Thailand IT support staff, draft an IT strategy for the country office
• Conduct bid processes for two framework agreements: one for hotels and one for office supplies
• Label and update the office asset register

·      Three quotations for office insurance

·      Draft IT strategy

·      1-2 framework agreements completed