ThaiNGO

Ensures effective support to the programme implementation, focusing on achievement of the following results, primarily  in the areas of:

Providing daily support on timely execution of programme approved work plans;

Assisting in monitoring the progress throughout the programme;

Collecting and gathering required information, data for programme activities/initiatives throughout the programme phase;

Assisting the Programme Manager in coordinating the exchange of information among the programme partners;

Providing required support in organizing/conducting programme activities;

Supporting other programme-related activities as required by the programme management.

Enhance programme development:

Strengthen inter-agency coordination by maintaining good communications with programme assistants with joint programme participating organizations related to programme activities;

Provide support to the Programme Team to build and sustain partnerships with civil society partners in Thailand and in the Asia-Pacific region by mapping and corresponding with organizations affiliated with violence prevention, gender quality and related areas.    

Provides effective support to management of the programme focusing on the achievement of the  following results:

Management of the project in Atlas, preparation  of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project;

Provision of guidance to the executing agencies on routine implementation of projects;

Presentation of information for audits and supports implementation of audit recommendations.

Provides administrative support to the Programme focusing on achievement of the following results:

Undertake and support project implementation and procurement activities according to UNDP workflows including contracting consultants, institutional contracts and organization of workshops and travel, etc;

Maintenance of the internal expenditures control system including timely corrective actions on budget check errors, match exceptions, as well as cost-sharing deficit and PDR errors;

Creation of requisitions in Atlas for development projects, registration of goods receipt in Atlas;

Undertaking budget checks for requisitions, POs and vouchers.

Provides administrative support to the Regional Programme advisory functions focusing on achievement of the following results:

Integration of programme team information including tracking of events, travel and advisory services;

Provision of administrative services to meetings, seminars, workshops;

Efficient travel arrangements provided for the team as required, ensuring proper use of UNDP resources and client satisfaction.

Supports resource mobilization focusing on achievement of the following results:

Track and reporting on mobilized resources. Review of contributions agreement, managing contributions in Atlas;

Periodic updates to Programme Manager on status of contributions, expenditures and reporting to donors.

Supports Communications and Knowledge Sharing focusing on achievement of the following results:

Update all internal UN partners with efficient communications regarding activities of the programme team;

Management of P4P external website including posting updates and responding to queries;

Contributions to monitoring and evaluation including compiling programme data as required;

Sound contributions to knowledge networks and communities of practice related to gender equality and violence prevention.

Competencies:

Corporate Competencies:

Demonstrates commitment to UNDP’s mission, vision and values;

Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:

Knowledge Management and Learning

Shares knowledge and experience;

Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills.

Development and Operational Effectiveness

Ability to perform a variety of specialized tasks related to Results Management, including support to design, planning and implementation of programme, managing data, reporting;

Ability to provide input to business processes re-engineering, implementation of new system, including new IT based systems;

Good knowledge of Results Management Guide and Toolkit.

Leadership and Self-Management

Focuses on results for the client and responds positively to feedback;

Consistently approaches work with energy and a positive, constructive attitude;

Remains calm, in control and good humored even under pressure;

Demonstrates openness to change and ability to manage complexities.