Background Information - UNOPS
UNOPS mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.
Within these three core areas of expertise, UNOPS provides its partners with advisory, implementation and transactional services, with projects ranging from building schools and hospitals, to procuring goods and services and training local personnel. UNOPS works closely with governments and communities to ensure increased economic, social and environmental sustainability for the projects we support, with a focus on developing national capacity.
Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices in development, humanitarian and peacebuilding contexts, always satisfying or surpassing partner expectations.
We employ more than 6,000 personnel and on behalf of our partners create thousands more work opportunities in local communities. Through our headquarters in Copenhagen, Denmark and a network of offices, we oversee activities in more than 80 countries.
Background Information - Job-specific
Acting as a Business Unit, the UNOPS Bangkok Hub delivers HR Transactional services on behalf of Global clients. Through this service provision stream, Bangkok Hub enhances the operational capacity of UNOPS to serve partners with large-scale and high volume HR services through need-driven corporate level project services. In support of, and to best serve client's needs, Bangkok Hub has developed and utilizes standardized and unified systems and processes born of extensive experience that ensures the highest quality of services and cost-effectiveness for partners.
Bangkok Hub is looking for a motivated and skilled individual to take up the the role of Finance Assistant. The Finance Assistant supports portfolio/project management through the provision of financial services at the Bangkok Hub by ensuring high quality and responsive service to clients. The incumbent works in close collaboration with Programme, Project and Operations personnel at Regional Offices/Hubs, Project Centres and UNOPS HQ to exchange various information and ensure consistent service delivery. The Finance Assistant promotes a transparent and client-oriented approach consistent with UNOPS rules and regulations.
Functional Responsibilities
Summary of Key Functions:
Implementation of operational strategies and procedures
Accounting and administrative support
Knowledge building and sharing
1. Ensure implementation of operational strategies and procedures, focusing on achievement of the following results:
Full compliance of financial processes and financial records with UNOPS rules, regulations, policies and strategies.
2. Provides accounting and administrative support, focusing on achievement of the following results:
Assistance in proper control of the supporting documents for payments and financial reports; payment execution.
Processing of financial documentation (vouchers, supporting documents, telephone invoices, etc.) and maintaining internal expenditures control system by ensuring that vouchers processed are matched and completed, transactions are correctly recorded and posted in oneUNOPS; travel claims, monthly payment orders (MPOs) and other entitlements are duly processed.
Provision of information for reports on financial status, procedures, exchange rates, costs and expenditures and potential funding problems.
Follow-up with clients and other United Nations agencies for information relating to payments.
Preparation of routine correspondence, faxes, memoranda and reports in accordance with standard operating procedures.
Extracting, inputting, copying and filing data from various sources.
Maintenance of the proper and complete filing system for financial records and documents.
3. Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:
Participation in the trainings for the operations/ projects personnel on Finance.
Contributions to knowledge networks and communities of practice.
Other assignments as assigned by supervisor.
Impact of Results
The key results have an impact on the overall execution of the UNOPS financial services. Accurate data entry and presentation of financial information and a client-oriented approach enhances UNOPS’ capability to effectively and efficiently manage financial resources.
Competencies
UNOPS Core Values/Competencies
Integrity
Professionalism
Respect for Diversity
Creativity and innovation
Commitment to continuous learning
Planning and Organizing
Results orientation
Communications skills
Teamwork skills
Client orientation
Technological awareness
Functional Competencies
Knowledge Management and Learning
Shares knowledge and experience
Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
Ability to perform a variety of repetitive and routine tasks and duties related to Finance, screening, collecting and preparation of documentation, data input, transactions tracking, filing, provision of information
Ability to review data, identify and adjust discrepancies
Ability to produce accurate and well documented records conforming to the required standard
Good knowledge of financial rules and regulations
Strong IT skills
Leadership and Self-Management
Ability to adhere to work assignments and meet designated deadlines.
Focuses on result for the client and responds positively to feedback
Consistently approaches work with energy and a positive, constructive attitude
Remains calm, in control and good humored even under pressure
Education/Experience/Language requirements
Education:
Completion of secondary school or equivalent is required. Specialized training in finance desirable.
Experience:
Minimum 4 years of relevant accounting and financial experience at national level is required. A first-level university degree (Bachelor’s or equivalent) in relevant discipline (accounting, finance, business administration) may substitute for some of the required years of experience.
Experience in ERP and/or accounting packages (e.g. ATLAS, oneUNOPS, etc) is required.
Experience in the usage of computers and office software packages (MS Office 2003 and/or newer versions), including usage of spreadsheets, is required.
Experience working in an international organisation desired. Experience working in the United Nations system an asset.
Knowledge of UN financial and administrative rules and regulations an asset.
Experience in handling of web-based management systems desired.
Languages:
Fluency in written and oral English is required.
Knowledge of a second UN working language desirable.
Additional Considerations
Please note that the closing date is midnight Copenhagen time (CET)
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
Qualified female candidates are strongly encouraged to apply.
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.
Apply Now: https://gprs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=10127
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