Première Urgence-Aide Médicale Internationale (PU-AMI) is an international non-governmental organization whose mandate is to bring a comprehensive response to the essential needs of populations suffering from humanitarian crises in emergencies until autonomy and dignity can be obtained.

Operational in 16 countries in Africa, Asia, the Middle East, the Caucasus and the Caribbean, PU-AMI works in the areas of food security, health, nutrition, rehabilitation of infrastructure, water and sanitation and economic recovery. PU-AMI is the result of the merger between two NGO’s: Première Urgence and Aide Médicale Internationale in 2011.

PU-AMI has been working with the Burmese population since 1984, when they provided primary healthcare and medical training from their base in Manerplaw, Burma. When the population fled into Thailand, PU-AMI came along and continued its services in Thailand. Today, PU-AMI works in Mae La (ML), Umpiem (UP) and Nupoe (NP) Temporary Shelters in Tak province, building capacity of health workers and providing healthcare to an estimated 80,000 beneficiaries.

The WHO has defined health as a state of complete physical, mental, and social well being, not merely an absence of disease or infirmity. In accordance with this definition, PU-AMI’s medical programs integrate physical, as well as mental and social components in order to contribute to a state of improved well being of individuals, as well as the community as a whole. Its mandate is to contribute to autonomy, in which light PU-AMI invests and works toward durable solutions and community empowerment by building capacity and strengthening self-reliance wherever possible.

PU-AMI Thailand offers:

- Clinical services and disease surveillance/control in the 3 camp.

- Health promotion and disease prevention in Maela camp.

- Vertical programs such as HIV/AIDS, TB, and Mental Health.

- Capacity building.

PU-AMI has 3 offices in Thailand (Bangkok, Umphang and the main base in Mae Sot).

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PU-AMI is currently looking for:

Position:                                            Data Management Supervisor

Under the authority of:                       Monitoring & Evaluation Officer

Supervises:                                       None

Supervises by:       Hierarchical:        Monitoring & Evaluation Officer      

                                 Technical:         Monitoring & Evaluation Officer

Location/working place:                    Mae Sot Tak Province, Thailand

Shelter Movement:                            Maela, Umpiem, Nu Po  camps  and Umphang

Relation:                Internal:              Camp-based staff, Preventive Health Supervisor, Preventive Health 

                                                         Nurse Officer, Medical Officers, TB Manager, HIV Supervisor, MH Manager, M&E System                                                          Developer, Deputy Medical Coordinator, Medical Coordinator, ICT Supervisor, Program                                                              Coordinator

                             External               Staff from other organizations, involved in data collection at camp level

Working hours:                                 Following PU-AMI rules and regulation          

Starting Date:                                    As soon as possible

PU-AMI is looking to recruit Data Management Supervisor is responsible of assisting the Monitoring and Evaluation Officer in ensuring an accurate health data collection system in PU-AMI health facilities and programs. In order to achieve this, he/she will supervise and provide technical support to the camp staff involved in data collection and entry for the following databases and reports (but not limited to):

-  Migration tracking

-  Expanded Program Immunization

-  Growth Monitoring

-  Health Information System

-  Chronic

-  Malaria

-  OCV

-  TB

-  HIV

-  Mental Health

-  Training

-  Outbreak Alert Form

-  Global Indicators

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2. Specific Responsibilities

1.  Data collection and monitoring

Maintain smooth and accurate data processing by working closely with the medical team in the PU-AMI health facilities at camp level and in the Mae Sot base

Verify the health related data at the camp level and base level by working closely with the camp-based staff and base staff for the different databases and reports linked to them and mentioned above

Provide technical support to the camp based staff on data collection processes

Ensure proper storage and archiving of data (hardcopies and softcopies) at camp and base level.

Ensure timely reporting of the reports and databases mentioned above

Work with camp-based staff, clinical doctors and medical officers to ensure that the same and correct data is being reported in various reports

Ensure the presence of the guidelines and toolkits in every duty station

Check that the latest guidelines used for data collection are well understood and properly used by the data collection team

Conduct monthly and random M&E field visits on data collection and compilation for the various reports and databases in all three camps

organize monthly planning of visits to camps to collect the data and exchange with the teams on the difficulties

2. Capacity building

Provide on-the-job training to the camp-based staff in order to ensure the accuracy & consistency of data, the proper use of computerized data collection systems and the compliance with instructions books & guidelines

Provide training to the camp based staff on how to properly use the equipment and systems

Provide refresher training using the findings from the field visits

3. Development of the systems

Identify issues arising in the process of data collection, in the database, and related to the systems and IT devices and propose solutions

Participate in the development of work instructions / procedures related to data collection & reporting for standardization, capitalization or training purposes

Update the excel datasheets according to the needs expressed by the Coordinators with the M&E Officer

Upgrade the Excel/Access tools when necessary

d. Communication and Coordination with the partners

Participate in relevant meetings internally and externally

Assist in preparing materials for meetings

e.  Reporting and analysis

Produce reports with the data available in the databases according to the needs of the activities, the request of the donors, the national authorities and the camp community.

Plan activities and report on monthly basis to supervisor ( M&E officer) according to the template developed - Monthly reports

Report about the findings and actions taken after every field trip - Field trips reports

Assist team members with other tasks as required  such as quality control and data review

Participate in internal and external M&E processes

Participate in the data collection, entry and management of the studies and surveys

Work with staff from external agencies such as ARC, and PPAT, for technical support (only on request)

f. Others

­  Upon request

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3 REQUIREMENTS

1. Thai nationals only

2. Background /education

-  Professional background in Data Management

-  Scientific University degree

3. Work Experience

-  3 years of experience in related field

4. Languages

- Fluent in English is compulsory.

- Fluent in Burmese or Karen

- Thai is an asset.

5. Other skills and competencies

- Expert in M. Excel and solid experience in database, notably Access,

- Capacity buildings

- Organizational and interpersonal

- Good Communication and facilitator skills

6. Personal qualities

-  Rigorous

-  attention to details

-  ability to work in multicultural environment

- autonomy and  flexibility

-  open minded,

- ability to listen

 - ability to work to strict deadlines and under pressure  and be creative

- Monthly basic salary: 22,000 THB

- Seniority bonus of 2.5% per year, limited to 10 years of seniority

- Personal income tax in Thailand covered by PU-AMI

- IPD and emergency package with local insurance company

- OPD expenses up to 5,000 THB/year covered by PU-AMI

Deadline: Thursday 5th May 2016

Please note that only short-listed candidates will be notified for the interview process

PU-AMI does not discriminate in regard to race, ethnicity and gender.