ThaiNGO

The 30x30 Thailand Ocean Coalition is a multi-stakeholder initiative bringing together government agencies, NGOs, private sector, academic institutions, and local communities to support Thailand’s commitment to protect 30% of its marine and coastal areas by 2030. The Coalition focuses on developing a National Ocean Action Plan, strengthening local taskforces, and enhancing collaborative marine conservation efforts.

Objectives of the Position

The Program Assistant will ensure efficient project operations by managing documentation, collecting and organizing financial receipts, preparing meeting minutes, and supporting basic communication activities such as social media updates.

Key Responsibilities

• Administrative & Documentation Support

• Maintain organized project files, documents, and correspondence.

• Ensure proper filing and secure storage of project-related information.

• Financial Support

• Collect, verify, and organize financial receipts, invoices, and supporting documents.

• Assist with basic financial tracking and reimbursement preparation.

• Meeting & Event Support

• Assist in coordinating meetings, workshops, and events (logistics, invitations, materials).

• Take and draft accurate meeting minutes, summarizing key points and action items.

• Communication Support

• Draft and post basic updates, news, and highlights on Coalition social media platforms.
  Coordinate with the Project Coordinator and Project Manager to ensure timely communication.

• Other Duties

• Support correspondence with partners, members, and stakeholders.
  
  

Deliverables

• An organized and updated documentation and receipt management system.

• Timely and accurate meeting minutes for all Coalition meetings and events.
  Monthly summaries of social media posts and engagement.

• Regular administrative support reports upon request.
  
  

Required Qualifications

• Bachelor’s degree in administration, communications, environmental science, or related field (or equivalent relevant experience).

• Strong organizational and time management skills, with attention to detail.

• Basic knowledge of financial administration and document management.

• Proficiency in Microsoft Office/Google Workspace; experience with social media platforms (Facebook, Instagram, LinkedIn).

• Good written and verbal communication skills in Thai (English proficiency is an advantage).

• Ability to work independently and as part of a multi-stakeholder team.

Salary and Benefits

• Salary range: THB 18,000-24,000/month, depending on qualifications and experience.

• Employment type: Full-time (40 hours per week, Monday to Friday).

• Benefits include:

• Travel allowance for fieldwork and project-related trips.

• Opportunities for professional development and capacity-building workshops.

• Flexible working arrangements where appropriate.