ThaiNGO

Save the Children International is looking for a Human Resources Officer

JOB TITLE:  Human Resources Officer

TEAM/PROGRAMME: Human Resources          LOCATION: Thailand

Type of Contract: Fixed Term 

CHILD SAFEGUARDING:

Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people. NBI clearance is required. At least 3 reference checks with emphasis on questions on how candidate deals with children.

ROLE PURPOSE: The goals of the Human Resource officer are to ensure effective recruitment and development of the work force required by the Save the Children for development and emergency programme operations in Thailand based on best practice standards and in compliance with the local legal procedures and the Save the Children human resource policies. The HR officer also aims to maintain legal compliance of the organisation and to foster and maintain a positive and productive work environment for Save the Children’s human resource.

SCOPE OF ROLE:

Reports to:  Strategy HR Manager

Staff reporting to this post: none

Budget Responsibilities:  none

Role Dimensions: Medium coordination and communication e.g. with external and internal job applicants and field and centre personnel on various HR matters.

KEY AREAS OF ACCOUNTABILITY:

Recruitment and Support

- Manage recruitment process: job posting, initial screening, communicating with candidates during the selection process up to final selection, offer acceptance and induction

- Develop effective systems for recording, tracking and filing of employee data i.e. holidays, sickness records, health benefit and other relevant documentations ensuring high levels of confidentiality.

- Rapidly yet accountably recruit and hire new staff during emergencies

Staff contract and benefit

- Prepare and maintain employment contracts for all staff including short term contract, consultant, intern, etc…

- Manage to have all benefit according to HR policy in place

- Conducts regular review of level of service of benefit providers; conducts annual assessment for renewal or revision of coverage

- Ensure that employees access information and benefits as they are entitled.

- Completes close out procedures for staff leaving the organization.

- Communicates policies and procedures, implementation, changes, and other relevant matters to staff regarding various benefits including general reminders

- Ensures proper administration of staff benefit packages.

Payroll

- Work closely with Finance team to process accurate and timely centralized payroll and taxation matters for all staff while maintaining strict confidentiality at all times. 

- Processes payments for consultants in coordination with their line managers and finance team

- Develop and maintain master file data and adds new hire information to the master file.

- Ensures proper entry and maintenance of payroll information and adjustment of each month as required through all payroll runs (e.g. overtime, leave without pay, etc.)

- Ensures that pay slip information are accurate and released on time

- Handle year-end computation of payroll income taxes (Annualization);  calculates and determines the annual taxable income and payroll income taxes on annual payroll at the end of the year

Maintains electronic Human Resource Information System and Personnel files

- Maintain a complete record of all human resources in the organization.

- Establishes and maintains the computerized Human Resource Information System of all employees ensuring that the database is accurate and timely and using available technology.

- Assists in generating regular and special reports to analyze trends for management and employee information requirements; provides staff profile information to management for decision making;

- Maintains personnel file ensuring that this is complete and updated on a regular basis

- Develops and implements record build-up, endorsement, retention and reconciliation protocol with the field staff responsible for handling Human Resources in the various offices as they in turn handle the responsibility for HR information and files.  Ensures that HR documents and files are handled with proper confidentiality and tracking.

Supports implementation and understanding of Personnel Policies and Procedures

- Assists staff and field staff in charge of human resources functions in understanding policies including but not limited to interpretation for specific situations

- Assists in having staff understanding changes in HR policies and procedures based on thought-out and approved changed

Supports the implementation of various HR programs and processes

a.     Employee activities

Participates in the design/development and implementation of employee activities that increase camaraderie, sense of belonging, teamwork, appreciation of the organization’s achievements and values, sense of achievement of work accomplished and overall well-being; Assists other offices develop/design their own employee activities

b.     Job Analysis, Description and Evaluation

1.    Assists maintaining the job description and job evaluation system as reviewed,   decided and implemented

2.   Participates as requested in conducting job evaluation and in using consistent position titles, job grades and ranks appropriate to the responsibilities.

c.     Performance Evaluation

1.     Assist supervisors and staff in understanding and using the Performance management process

2.    Prepares summary of performance evaluation leading to proper review for approval by SMT / Country Director and leading to action plans on staff movement and/or development plans

d.    Maintain time sheet process and identify the gaps to improve if needs

e.    Develops induction schedule for new staff members, coordinating with all key staff

SKILLS AND BEHAVIOURS

(Accountability:

- holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

- holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

- sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

- widely shares their personal vision for Save the Children, engages and motivates others

- future orientated, thinks strategically and on a global scale.

Collaboration:

- builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

- values diversity, sees it as a source of competitive strength

- approachable, good listener, easy to talk to.

Creativity:

- develops and encourages new and innovative solutions

- willing to take disciplined risks.

Integrity:

- honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS 

- Thai Nationality

- 2-3 year experience in human resources management or related work.

EXPERIENCE AND SKILLS

- Education – Bachelor’s degree, a social science background or in basic labor law or its equivalent would be beneficial

- Specialized knowledge and training – Familiarity with basic local laws relating to human resource management including wages, benefits, mandatory benefits and employment processes.

- Skills – Use of payroll system, office applications e.g. excel file, word and PowerPoint, interpersonal skills, high sense of discretion, confidentiality and professionalism particularly in having access to sensitive information about HR policies and personal circumstances e.g. salaries and disciplinary action, benefit studies, comparative information; even-tempered demeanor in handling various activities and people, and people concerns; basic mathematics

- Personal and professional competencies – Sense of confidentiality, discretion. Attention to detail, organized,  customer / service orientation, passion for excellence,

- Must have a high sense of urgency, flexible and well-developed work ethic.

Equal Opportunities

The post holder is required to carry out the duties in accordance with the Save the Children Equal Opportunities and Diversity policies and procedures.

Health and Safety

The post holder is required to carry out the duties in accordance with Save the Children Health and Safety policies and procedures.

Additional job responsibilities

The job duties and responsibilities as set out above are not exhaustive and the Post holder may be required to carry out additional duties within reasonableness of their level of skills and experience.          

Save the Children offers competitive remuneration package.

Deadline for submission of application is on 21 November 2015    

To apply, please send your application and CV to HR & Admin Manager at email address: jaem.prachoommark@savethechildren.org

Please indicate in the subject as “Apply for – HR Officer_(Name of candidate)”

Only shortlisted candidates will be notified.

“We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.”