ThaiNGO

Job Title: Project Finance and Admin Assistant (Urgently Required)

Location: Kanchanaburi, Thailand

Reporting to: Finance and Admin Officer

Job Overview:

The Project Finance and Admin Assistant is a key role within our team, assisting the Finance and Admin Officer in managing financial and administrative tasks related to our conservation projects in Kanchanaburi, Thailand. The position requires a detail-oriented and organized individual capable of supporting financial processes, administrative duties, and contributing to the smooth operation of our projects.

Key Responsibilities:

1. Financial Support:

• Assist in preparing and maintaining financial documents such as invoices, receipts, and expense reports.
• Help with the processing of financial transactions and ensuring accurate recording in financial systems.
• Support budget monitoring and provide assistance in financial reporting.
• Collaborate with the Finance Officer in managing project budgets and ensuring compliance with financial policies and procedures.

2. Administrative Assistance:

• Provide administrative support for project activities, including scheduling meetings, preparing agendas, and taking minutes.
• Coordinate travel arrangements and logistics for project staff and visitors.
• Assist in maintaining project files and documents, ensuring proper organization and accessibility.
• Facilitate communication within the team and with external stakeholders.

3. Compliance and Reporting:

• Support the Finance and Admin Officer in ensuring compliance with local regulations and organizational policies.
• Assist in the preparation and submission of reports required by funding agencies and internal stakeholders.

4. Other Duties:

• Perform other related duties as required, contributing to the overall effectiveness of the project team.
• Engage in continuous learning and development to enhance skills relevant to the role.

Qualifications and Skills:

• Bachelor’s degree in finance, accounting, business administration, or a related field.
• At least 3-5 years of experience in a finance and administrative role, preferably within an NGO or similar organization.
• Proficient in Microsoft Office Suite, particularly Excel, and experience with financial software.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy in handling financial and administrative tasks.
• Good communication skills, both written and verbal, in Thai and English.
• Flexible, enthusiastic and opened to feedback from others for self-improvement.
• Ability to work collaboratively in a team environment and independently with minimal supervision.
• Understanding of and commitment to conservation and environmental issues is a plus.

Application Process:

Interested candidates should submit their CV and a cover letter outlining their suitability for the role to:

https://careers.zsl.org/vacancies/205/finance-and-admin-assistant.html

thanakritta.oonsri@zsl.org

by July 10, 2024, with the email subject as "Apply for Project Finance and Admin Assistant: Name Lastname". Only shortlisted candidates will be contacted for an interview.