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Procurement & Logistics Coordinator

 

 

­­­­­VACANCY ANNOUNCEMENT

 

Job Title

Procurement & Logistics Coordinator

Department

Operations

Employment status

Full time

Number of Position

1

Location

Maesot, Thailand

Travel

Travel 40% of working time

Reports to

Procurement & Logistics Manager

Reporting to this position

Logistics Officer

 

Community Partners International (CPI) is a U.S. nonprofit organization dedicated to empowering vulnerable communities in Asia to meet their essential health, humanitarian and development needs. Founded by U.S. doctors in 1998, the organization has grown to serve more than one million people each year. Community Partners International focuses on helping communities affected by conflict, violence, and displacement, in remote and hard-to-reach contexts, and marginalized by poverty and exclusion.

 

Primary Responsibilities

  • Analyze and support in developing procurement strategies, procedures & plan, and all procurement-related forms that are feasible to all CPI and local partners
  • Ensure adherence to procurement policies and procedures
  • Provide technical support and training to partners as well as CPI staff
  • Ensure purchase requests are processed timely in accordance with CPI policies and keep track of procurement status
  • Support in developing Standard Operating Procedure (SOP) for medical and stock management
  • Ensure stock inventory data are accurate and update

 

Regular Responsibilities

  • Update procurement data, documents, tracker and plan regularly by working with concerned stakeholders from respective donor representatives and CPI local partners for pharmaceuticals supplies and other items
  • Responsible to ensure quotations and information from a wide range of supplies and vendors are obtained
  • Ensure procurement plans are developed and regularly updated for all projects
  • Work the closely with program responsible to ensure necessary logistics data are obtained and reports are produced in accordance with donor requirements
  • Participate in external audits as required or assigned by the supervisor
  • Provide technical support to CPI’s offices in consultation with the supervisor
  • Other duties as may be assigned by the supervisor

Partner Support

  • Provide orientation and training support to Partners on stock management, and Procurement & Logistics activities to ensure compliance with donor Guidelines
  • Follow up and monitor Partners’ procurement process as per their and donor guidelines
  • Support in developing an inventory control system & maintaining minimum medical stock levels of CPI local partners
  • Evaluate the drug stock management system of the partners and provide technical inputs for improvement and ensure adaptation of good practices
  • Carry out the duties in a manner of promoting equity and showing due respect for all CPI’s local partners by understanding their norms, culture, and local context

 

Capacity Building and Supporting Other Staff

  • Liaise with, and coaching other colleagues in all aspects of procurement and monitoring of pharmaceuticals and health commodities and other supplies for both CPI and partners

 

Operations and Administration

  • Support the coordination of different logistics, and procurement activities undertaken for different donor grants, to ensure that program and partners’ need are satisfactorily met
  • Contribute to the development of the project work plans and reports for any supply chain related matters

 

ESSENTIAL SKILLS

  • Bachelor’s Degree in medical related field or equivalent or supply chain management
  • Minimum of 5 years of experience in procurement and logistics/or its related fields is required
  • Knowledge of UN/INGO rules in Logistics and procurement is preferred
  • Knowledge of managing medicines and medical stocks will be an advantage
  • Excellent communication skill in Thai (4 skills), English, Karen or Burmese is an asset
  • Ability to travel and good teamwork
  • Advanced knowledge of Excel, as well as an understanding of Word processing, and PowerPoint
  • Ability to work in a multidisciplinary and multicultural environment
  • Good team building & excellent interpersonal skills
  • Ability to manage multiple priorities and work under pressure with minimal supervision
  • Ability to meet deadlines with strong attention to consistency, detail, and quality

 

APPLICATION INSTRUCTIONS

 

All interested and qualified candidates are requested to send an Application Letter, Curriculum Vitae to:

 

Community Partners International

Email: recruitment.th@cpintl.org

 

  • The closing date for application is 17:00 p.m. Thai time, (Thursday, 8 December 2022).
  • Please clearly mention the Position and Location you are applying for in the email Subject Line.

 

CPI’s Value

  • At CPI, we believe that all people have right to live their live free from sexual violence and recognized that there are unequal power dynamics across the organization. CPI does not tolerate discrimination and harassment under any circumstances and will take disciplinary action, which may include dismissal, against any worker who discriminates or harasses any worker. Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct, that enshrines principles of PSEA, at all times (both during work hours and outside work hours).  Familiarization with, and adherence to, the Code of Conduct is an essential requirement of all staff, in addition to related mandatory training.  All staff must ensure that they understand and act in accordance with this clause.
  • CPI is an Equal Opportunity Employer and considers all applicants on the basis of merit without regard to race, religion, sex, gender identity, sexual orientation, ethnicity, national origin, age, marital status, or disability.

 

Note to Candidate

 

  • Candidates are required to declare in advance should there be any relative or family member currently employed in CPI. Failure to do so can lead to termination of the employment contract even after successful selection.
  • Because of the large volume of applicants, only shortlisted candidates will be contacted.
  • Contract and position is contingent upon successful award of the project and final approval by the donor.

 

 

Contact : recruitment.th@cpintl.org


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