ThaiNGO

Job Title:                   Assistant, Administration

Grade:                        3

Job Type:                   Permanent - Full time

Reporting Manager: Senior Manager, Administration

Department:              Admin

Office:                        Bangkok

Date:                           Oct 2022

Job brief:

IJM Foundation is seeking an Assistant, Administration to support and enhance the administrative activities of the IJM Foundation office. The Administrative Assistant will work closely with the Senior Manager, Administration

to provide administrative support and assist him/her in day-to-day operations. This position is based in Bangkok, Thailand and may require occasional travel within Thailand. This position reports to the Senior Manager, Administration.

Key Result Areas:

1. Assist the Admin team in supporting the administrative activities of the Bangkok office.

2. Developing relationships with vendors, negotiate agreements for services, and calls for bids;

3. Coordinating for travel arrangements, draft agendas and correspondence.

Roles and Responsibilities:

Events and Logistics

1. Coordinating for travel arrangements, draft agendas and correspondence.

Clerical and Administration

1. Supporting Admin Team when needed by providing administrative and receptionist support, including answering the telephone, assisting visitors, and resolving and/or referring various administrative tasks and inquiries;

2. Developing relationships with vendors, negotiate agreements for services, and calls for bids;

3. Maintaining the condition of administrative assets and equipment;

4. Managing purchasing and the procurement of office equipment and supplies;

5. Managing office mail in and out;

6. Recording the minutes of the team meetings and following up on the action plans;

7. Providing support to international staff for work permit and visa;

8. Provide other support to Senior Manager, Administration as required.

General Accounting & Statutory Compliance

1. Responsible for payment for Admin processes with Finance department

Supervisory Responsibility:

This position reports to the Senior Manager, Administration.

No roles report to this position.

Education & Experience:

1. Bachelor’s Degree required.

2. Minimum one-year experience providing administrative support in a fast-paced, professional environment; two to three years’ experience strongly preferred.

Technical Competencies:

1. Good interpersonal skill

2. Good written and spoken English and Thai required

3. Proficiency with Microsoft Office applications, particularly Word, Excel, PowerPoint and Outlook

Non-Technical Competencies:

1. Strong organizing skill and attention to detail

2. Superior ability to manage large number of tasks simultaneously and proven ability to consistently meet deadlines with excellence

3. Exceptionally high level of honesty and integrity.

4. Meticulous attention to detail, sound judgment, ability to take initiative and provide constructive feedback, and strong analytical and problem-solving skills.

5. Disciplined with priorities and works well under deadline pressures.

6. Excellent interpersonal skills, cross-cultural communication, and experience or desire to work comfortably within a multi-ethnic team.

7. Highly developed organizational and leadership skills; willingness to initiate actions and ideas, with exceptional follow-through.

8. Sustained positive attitude.

9. Passionate commitment to and understanding of IJM Foundation mission.

Application Process

• Interested person please submit IJM Foundation application form with your CV and a cover letter to BangkokRecruiting@ijm.org
• Only completed applications (IJM FOUNDATION Job Application Form, CV, cover letter) will be reviewed.
• For further information:
• • Go to this: IJM Foundation job advertisement and click on the position name for Job Description
  • Or visit our website  https://www.IJM Foundation.org/careers/field-and-partner-office-job-openings/