ThaiNGO

Program overview

The Mekong-Australia Partnership on Transnational Crime (MAP-TNC) seeks to build deeper and stronger cooperation between the Australia and Mekong countries to address transnational crime and aligns with the strategic priorities set out in Partnerships for Recovery: Australia’s COVID-19 Development Response (May 2020). The sub-regional program will address operational and strategic transnational crime threats identified by Mekong countries, such as drug trafficking, child exploitation and financial crimes. The Partnership is led by DFAT and implemented by Australian Public Services Agencies (APS) working on TNC.

Palladium has been contracted to manage a Partnership Support Unit (PSU) to MAP-TNC. The PSU will provide logistical and development support by responding to specific APS agency and MAP-TNC partner requests during the implementation of activities in Mekong countries where needed.

Objective of this role

The Program Officer will provide administrative support across the program’s operations, with a specific focus on secretarial and logistics support to MAP-TNC PSU implementation in accordance with Program policies and procedures. The role will also provide more general operations support and coordination for the Country Coordinators and the technical team from the Bangkok hub.

Key responsibilities

• Supporting the Deputy Director with program operations, including across finance, procurement, HR, logistics, and stakeholder engagement.
• Prepare, participate in program meetings and take minutes and/or notes of such meetings and distribute minutes.
• Collect, analyse, and present information needed for program implementation. 
• Review and evaluate program activities outcome data, acquire supplementary information/research as needed.
• Write reports and support the analyses of program activities in consultation with the MERL lead.
• Support translation for program activities as requested.
• Provide support in the delivery of administrative, financial and technical aspects of the program.
• Provide logistics support for program activities and program related events/workshops.
• Provide assistance in the overall coordination and monitoring of the program in addition to involvement in the day-to-day activities.
• Assist in coordinating the program activities between PSU, DFAT and implementing partners.
• Build and maintain relationships with DFAT, governmental partner agencies and implementing partners.
• Coordinate and facilitate the procurement requirements of the program implementation in accordance with the MAP-TNC PSU Procurement Policies and Procedures.
• Creates purchase orders, ensuring all supporting documentation is attached.
• Ensuring that invoices received reconcile to purchase orders and created and matching receipts to purchase orders.

Qualifications and experience

• Experience in administration and logistics, preferably across multiple countries.
• Strong organisational skills and ability to coordinate various responsibilities and prioritise conflicting demands and deadlines.
• Good writing, analytical, research and problem-solving skills.
• Able to use technology effectively to support the operations of a large program or organisation.
• High level proficiency in Word, Excel, PowerPoint and web browsers.
• Good interpersonal skills, including in a cross-cultural context.
• Ability to work to deadlines, and to balance competing priorities.

Why Choose Palladium?

Palladium is a global leader in the design, development, and delivery of Positive Impact – the intentional creation of enduring social and economic value.

• Opportunity to take the next step up in your career, leading a lean and dynamic team and supporting the implementation of an innovative regional program, working across a range of TNC issues
• Competitive salary, plus benefits
• Genuine opportunity to make a difference and work in a values-driven organisation
• Interacting and engaging with diverse team members and stakeholders across the Mekong sub-region.

Diversity, Equity & Inclusion - We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success, and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include (but are not limited to) socio-economic background, age, race, gender identity, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.

Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or any other circumstance, please email our team at accessibility@thepalladiumgroup.com

Safeguarding - We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse.  All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.

How to Apply

If you are an astute and pragmatic professional with interpersonal skills and the necessary experience and skill set to fill this position, then we want to hear from you! Go HERE for the full Terms of Reference and to apply. Please submit a Curriculum Vitae (CV) and a covering letter addressing selection criteria and we will respond to suitable candidates shortly.

Applications will close on 31 October 2022.  A CV must be submitted in English for review.

PLEASE APPLY DIRECTLY THROUGH THIS LINK: (If there is a technical issue, please email your application directly)

https://palladium.csod.com/ux/ats/careersite/2/home/requisition/16315?c=palladium