ThaiNGO

Job Title:                     Administrative Assistant/Driver

Level and Grade:        2

Job Type:                    Permanent- Full time

Reporting Manager:   Senior Manager, Administration

Department:               Administration

Office:                         Bangkok, Thailand

Date:                           September 2022

Job Brief:  

IJM is seeking a professional and energetic individual to serve as an Administrative Assistant/Driver to provide administrative support and safe driving service to IJM Thailand. The person will be responsible for assigned administrative works and also maintaining IJM vehicles in safe and reliable condition and for securing IJM staff, clients and partners’ security of IJM staff on the road. The position is based in Bangkok, Thailand and will require extensive driving throughout Bangkok and its nearby provinces. The position reports to the Senior Manager, Administrative.

Roles and Responsibilities:

Driving and Vehicle Maintenance

1. Transport IJM staff, clients and partners throughout Bangkok;
2. Support and improve IJM’s transport system and processes;
3. Enforce office policies and procedures regarding use of IJM vehicles;
4. Ensure IJM employees are competent to drive the vehicles with valid driving licenses;
5. Ensure that vehicles are fueled, co-ordinate repairs and scheduled service, and ensure that records are kept for all necessary maintenance;
6. Perform daily maintenance of the assigned vehicle(s), including checking the oil, water, battery, brakes, tires etc., perform minor repairs and arrange for major repairs;
7. Ensure that the vehicle is kept clean and in good running condition at all times;
8. Ensure proper use of vehicles through accurate maintenance of daily vehicle logs, daily mileage, fuel consumption, oil changes, greasing etc.;
9. Assist casework staff in securing rescue and restoration of clients and accountability for forced labor perpetrators;
10. Perform other duties as assigned by the Administrative Manager.

Networking

1. Maintain relationships with external vehicle service providers to ensure that IJM gets good value for money on all contracted services;
2. Maintain relationships with other transport providers such as cab drivers and car hire companies for supplementing transport needs when IJM vehicles are not sufficient or available;

Administrative Support

1. Assist in employee activity preparation for special events such as employee birthday, farewell and staff retreat;
2. Assist in sending and receiving IJM document and letters;
3. Other administrative works as assigned;

Supervisory:

No roles report to this position.

Education & Experience:

1. Valid driver’s license.
2. Skilled, professional driving experience.
3. Knowledge of Bangkok city streets and Central Thailand roadways.
4. Proficient in automotive mechanical repairs
5. Ability to service and work on vehicles
6. Proficiency in written and spoken Thai required. Proficiency in spoken English preferred.

Technical and Non-Technical Competencies:

1. Safe and skillful driver.
2. Demonstrated road safety awareness.
3. Professional presentation in demeanor and written and oral communication.
4. Exceptionally high level of honesty and integrity.
5. Disciplined with priorities and works well under deadline pressures.
6. Sustained positive attitude.
7. Passionate commitment to and understanding of IJM mission.

Application Process

• Interested person please submit IJM application form with your CV and a cover letter to BangkokRecruiting@ijm.org
• Only completed applications (IJM Job Application Form, CV, cover letter) will be reviewed.
• For further information:
  • Go to this: IJM job advertisement and click on the position name for Job Description
  • Or visit our website  https://www.ijm.org/careers/field-and-partner-office-job-openings/