Job Title:                         Assistant, Capacity Building Coordination

Level and Grade:                3

Job Type:                                   Permanent- Full time

Reporting Manager:              Head of Legal and Aftercare

Department:                            Legal and Aftercare

Office:                                         Bangkok, Thailand

Date:                                           Apr 2022

Job brief: 

IJM is seeking a Capacity Building Coordination Assistant, to support capacity building task of Legal and Aftercare Strategy. The Capacity Building Coordination Assistant will work closely with the Head of Legal and Aftercare Department, and Capacity Building Coordinator to provide excellent training administrative support the training and capacity building programs and events of the Legal and Aftercare department. This position is based in Bangkok, Thailand and may require occasional travel within Thailand. This position reports to the Head of Legal and Aftercare Department.

Key Result Areas:

• Provide excellent administrative assistance to support the training and capacity building programs and events of the Legal and Aftercare department.
• Assist HOD of Legal and Aftercare to supporting the administrative activities of the Legal and Aftercare strategy work.

Roles and Responsibilities:

• Act as the IJM focal point to coordinate with the hotel during the training so coordinator can focus on the training session itself;
• Provide three bids for training venues for the training and process hotel payment; meeting package, accommodation and room rental;
• Prepare training material and support document for training and activity/workshop in government shelters (e.g.  printing training material, printing name tags, arranging training folders, certificates for training participants); 
• Prepare invoices and receipts for each training speaker; and
• Provide administrative and logistical support for the training and capacity building programs, events, and activities of the Legal and Aftercare department;
• Develop relationships with vendors, negotiate agreements for services, calls for bids, and process for payment;
• Coordinate for travel arrangements, travel payment to guests, draft agendas, correspondence;
• Coordinate for hotel arrangements, guest speakers, translators, note takers and payment;
• Manage minor purchasing and the procurement of legal or aftercare equipment and supplies;
• Provide other support to Legal and Aftercare department as required.
• Assist Head of Aftercare and Aftercare team in any other tasks as required.

Education & Experience:

• Bachelor’s Degree required.
• Minimum one-year experience providing administrative support in a fast-paced, professional environment; two to three years’ experience strongly preferred.

Technical Competencies:

1. Good interpersonal skill
2. Good written and spoken English and Thai required
3. Proficiency with Microsoft Office applications, particularly Word, Excel, PowerPoint and Outlook

Non-Technical Competencies:

1. Strong organizing skill and attention to detail
2. Superior ability to manage large number of tasks simultaneously and proven ability to consistently meet deadlines with excellence
3. Exceptionally high level of honesty and integrity.
4. Meticulous attention to detail, sound judgment, ability to take initiative and provide constructive feedback, and strong analytical and problem-solving skills.
5. Disciplined with priorities and works well under deadline pressures.
6. Excellent interpersonal skills, cross-cultural communication, and experience or desire to work comfortably within a multi-ethnic team.
7. Highly developed organizational and leadership skills; willingness to initiate actions and ideas, with exceptional follow-through.
8. Sustained positive attitude.
9. Passionate commitment to and understanding of IJM Foundation mission.

Application Process:

• Interested person please submit IJM application form with your CV to BangkokRecruiting@ijm.org
• Only completed applications (IJM Job Application Form and CV) will be reviewed.
• For further information:
  • Go to this: IJM job advertisement and click on the position name for Job Description
  • Or visit our website  https://www.ijm.org/careers/field-and-partner-office-job-openings/