ThaiNGO

Open to Internal and External Candidates

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the overall supervision of the Programme Coordinator and the direct supervision of the Assistant Project Manager of the Thai-Israeli Cooperation of the Placement for Thai Agricultural workers project, the incumbent will provide daily administrative support to the project.

Core Functions / Responsibilities:

Particularly, he/she will carry out the following duties:

1. Assist the Programme Coordinator in monitoring the progress of the whole recruitment processes and handle any unexpected delays;

1. Keep track of the individual processing statuses and inform the Programme Coordinator and the Assistant Project Manager in case of delays and problems;

1. Update and prepare various documents and forms necessary for the processing of the recruitment and deployment of Thai workers;

1. Translate and maintain a proper filing system of official documents, forms, media coverage and articles concerning the project;

1. Perform interpretative tasks in various meetings and prepare minutes;

1. Provide support and act as a back-up of hotline phone operators, when necessary;

1. Liaise with concerned parties regarding the problems, queries and requests of departed workers and follow up as necessary;

8. Perform such other duties that may be assigned.

Required Qualifications and Experience

• University degree in Language Studies, Political Science, Business Administration or Social Science;
• At least four years of experience in the area of translation, business administration, in particular handling movements of people and goods;
• Professional experience in working for international humanitarian organizations, non-governmental or governmental institutions /organizations in a multi-cultural setting an asset;
• Strong team player but with a capacity to take the lead and work independently;
• Ability to work effectively and harmoniously with colleagues from various cultures and professional backgrounds;
• Ability to work under pressure in a busy environment;
• Computer/software literate, especially in MS Office.

Languages

Fluency in English and Thai.

Required Competencies

The incumbent is expected to demonstrate the following competencies:

• Accountability – Monitors own work to correct errors
• Client Orientation – Identifies and monitors changes in the needs of clients, including donors, governments, and project
• Continuous Learning – Keeps abreast of developments in own professional area
• Communication – Writes clearly and effectively, adjusting wording to the intended audience
• Creativity and Initiative – Proactively develops new ways to resolve problems
• Leadership and Negotiation – Presents goals as shared interests
• Performance Management – Provides constructive feedback to colleagues
• Planning and Organizing – Organizes and documents work to allow for planned and unplanned handovers
• Professionalism - Works effectively with people from different cultures by adapting to relevant cultural contexts
• Teamwork – Takes joint responsibility for team's work
• Technological Awareness – Learns about developments in available technology
• Operations - Effectively coordinates actions with other implementing partners

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications along with a duly completed IOM Personal History Form to the IOM Bangkok Human Resources Unit at e-mail bkkrecruitment@iom.int by August 09, 2018 at the latest. The form can be downloaded from https://thailand.iom.int/sites/default/files/Recruitment/IOM%2BPersonal%2BHistory%2BForm%2B%282012%29.xls Kindly indicate the reference code SVN010/2018 followed by your full name in the subject line.

Applications should include: a) a cover letter, indicating the dates of availability; b) a curriculum vitae; c) a duly completed IOM Personal History Form (may be downloaded from thailand.iom.int);

Only shortlisted candidates will be contacted.

Posting period:

From 26.07.2018 to 09.08.2018