ThaiNGO

POSITION TITLE:  Finance and Admin Assistant

COUNTRY PROGRAM:  Thailand  

RESPONSIBLE TO:  Provincial Coordinator

STATUS:  Full time

SUPERVISORY CAPACITY:  N/A

This 18-month project entitling “Improving Treatment Adherence and Outcomes among migrant population along Thai-Myanmar border” is funded by Stop TB Partnership to provide TB services to non-Thai migrants residing and/or working along Thai-Myanmar border in Thongphahum district, Kanchanburi province and Umphang district, Tak province with the following objectives:

1). Building a detailed dosing history & reducing loss-to-follow-up

2). Improving motivation for treatment completion

This is a highly labor intensive with limited resources project that needs to collaborate very closely with Provincial/District Health Office, District Hospital, community leaders, business owners, volunteers and so on. The core activities include, but not limited to,

i). Apply Near Field Communication technology in TB case management      

ii). Support TB symptoms for confirmatory testing (chest x-ray and sputum test)           

iii). Support TB patients, and their household contacts, during the entire treatment path: diagnosis, treatment, and care and support         

iv). Provide gamification incentives to TB patients who complete treatment and their DOTS partners      

v). Conduct joint supportive supervision visits with health personnel to ensure technical quality of TB case management            

vi). Conduct Quarterly feedback to partners (district staffs and hospital) for updates of program implementation

Accounting responsibilities

1.          Maintain appropriate financial records of the project  transactions and keep current cash balance and general journal

15%

2.          Review and process cash advance requests, cash advance liquidations, and other required documents related to travel, field activities, prepare payment for services or purchase of good and supplies

15%

3.          Prepare payment of financial transaction incurred in hospitals, volunteers, field staff to ensure that the process is transparent and proper documents are available before payment

10%

4.          Submit monthly financial reports in timely and accurate manner

10%

Administrative and logistic responsibilities

1.          Manage project owned property including maintenance of office facilities and service contracts. Maintain also a good recording and reporting system of all project related documents and assets.        

15%

2.          Assist in the conduct of training and in day-to-day detailed activities and transactions such as encoding, correspondence, documentation and similar materials

15%

3.          Prepare purchase the request for office and field activities and ensure that purchases are made according to ARC’s procurement policies, verify specifications of purchase order, look for quotation or contract vendors to obtain price and availability of information

10% 

4.          Submit monthly administration and logistic reports in timely and accurate manner

 10%

1. Diploma or Bachelor Degree in Accounting, Finance, Business Administration or related field
2. Strong knowledge of best practices in accounting and bookkeeping system is preferable
3. Minimum of 2 years working experiences in similar capacity, preferably non-profit organization
4. Proficiency in Microsoft office applications – particularly on Excel
5. Strong organizing skills
6. Able to speak, read, write and understand basic English
7. Possess a valid license of driving vehicle and motorcycle is an added value

1. Respect and recognize organization policies at all time
2. Respect and recognize the authority and the hierarchy of decision making in organization
3. Able to maintain good working relationship with other staff in organization
4. Has dedication and loyalty to organization as he/she is also representing the organization and is promoting the goals and mission of organization
5. Adhere to project timeline by submitting the reports in timely and accurate manner