ThaiNGO

POSITION: FSN-10

SALARY: FSN-10 ฿924,881 per annum (Starting salary)

APPLICANTS MUST HAVE THE REQUIRED RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The U.S. Embassy in Bangkok is seeking an individual for the position of Project Accountant to Office of Financial Management (OFM) in the U.S. Agency for International Development/Regional Development Mission for Asia (USAID/RDMA), located at the Athenee Tower, Wireless Road, Bangkok.

JOB SUMMARY:

The Project Accountant for Project Funds (PA/PF) manages, directs and maintains project accounting systems USAID/RDMA/OFM. This position is one of the three identical project accountants in the unit managing 5 client countries and 4 non-presence programs in Burma, Vietnam, Timor-Leste, Laos, Thailand, China, Asia Regional Training Center(ARTC), Office of Transition Initiatives (OTI) and Office of U.S. Foreign Disaster Assistance (OFDA), with total an average operational yearly budget (OYB) of $250 million. The PA/PF, reviews, analyzes, reconciles, and balances project funded accounting records and systems for RDMA and its client countries and prepares a myriad of accounting reports.  Additionally the PA/PF initiates modifications and introduces new methodology necessary for the effective and efficient use of accounting systems by OFM and its clients when appropriate. The incumbent will work under the supervision of chief accountant.

MAJOR RESPONSIBILITIES:

 1. Project Accounting (45%)

- Provides advice to Technical offices on all types of project funded accounting transactions.

- Formulates monitors and tracks Program Funded Operational Costs (PFOC) using an annual budgeting tool that projects all programs administrative support costs (MegaMaard) and contact liaison person with technical and program office regarding submission and execution on all aspects of PFOC.

- Conducts continuous, quarterly and the mandatory year-end review of Unexpended Obligated Balances (1311 reviews) required by United States Government (USG) laws.

- Tracks, analyzes, adjusts, lists and maintains records of all un-liquidated obligations, ensuring validity of obligations are compliant with Congressional Actions/Laws.

- Also projects and plans for de-obligations and upward adjustments of obligations, keeping OFM Management Team fully informed of any potential problems and impact of such activities.

- Responds to requests for contracts and purchase order closeouts ensuring that all requisite activities are included in the closeout process and that all un-obligated funds are reconciled.

- Informs Contracting Officer (CO), Executive Officer (EXO), Agreement/Contracting Officer’s Representative (A/COR) and Chief Accountant of amount available for de-obligation back to the Budget allowance and Appropriation.

- Coordinates with financial analysts on quarter end and year end accrual generation activities, including appropriate actions such as producing worksheets used by A/COR for projection of program accruals.

- Responsible for preparing reconciliations on all project activities and preparing financial reports for United States Disbursing Officer ( USDO) and Treasury records that also involve cash/check and electronic payments reconciliations. Also coordinates other reconciliation activities when appropriate with pertinent OFM staff.

- Receives and manually posts transaction records into Phoenix systems from the United States Disbursing.

 2. PHOENIX Operation (30%)

- Uses Phoenix as its primary automated accounting system platform to control and report on all program activities.  It is the responsibility of the PA/PF to: a) apply appropriate project funded activity accounting operations into the system; b) make certain that all accounting systems are in place for RDMA programs and client missions; c) ensure proper application of accounting principles and practices; and d) efficiently control and maintain all project funded activities in the Phoenix system.

- Manages and tracks the complex and difficult processing of Budget allowances, Program areas, and Program elements, Commitments and Obligations of program funds. 

- Protects the integrity of the accounting system to ensure that all transactions such as budget, acquisition, accounts payable, bills for collection, and accrual subsystems are properly and correctly integrated and accounted for. 

- Monitors and tracks all advances on program funds and other program funded activities such as contracts, grants and keeps the OFM Management Team fully apprised of status of all such activities.  

- Investigates and resolves difficult accounting problems which may cut across a variety of procedures and regulations. This usually involves gathering information from a variety of sources, consultation with others, and planning an appropriate method to resolve the difficulties.

- Develops and drafts alternatives for supervisor’s consideration and presents proposals to the highest levels of management when unusual controversial problem arises.

- Stays abreast of, interprets and comments on, pertinent rules and regulations as they impact on his/her area of responsibility.

 3. Accounting Reports (25%)                           

- Provides clients with timely and accurate reports whether they are last minute special reports requested by clients, or regularly scheduled Mission, Agency and Federal Reports.

- Services a wide variety of clients that include RDMA and OFM Senior Management Teams, Clients also include the U.S. Embassy (officials working on the Program Plan), the Asia Bureau, RDMA’s client countries, Office Directors, Technical staff and various project managers and leaders, other Agency officials, and a wide range of implementing partners (PSC Contractors, Non-Governmental Organizations (NGOs), Institutional Contractors, Prospective or Potential Contractors.

QUALIFICATIONS REQUIRED AND SELECTION CRITERIA:

All applications must address each selection criterion detailed below with specific and comprehensive information supporting each item in DS-174 block no. 19-22. If the application submitted fails to demonstrate eligibility, the application will be marked unqualified.  It is the responsibility of the applicant to provide all pertinent information.

Education: Possession of a University degree in Accounting, Finance, or Business Administration majoring in accounting is required.

Experience (35 points): Five years of progressively responsible experience in professional accounting, financial management or auditing is required                                                                                                                                                     

Language: Level IV (fluent) in writing, reading and speaking in Thai and English.
  

Knowledge (30 points): A thorough knowledge and understanding of professional accounting principles, theories, practices and a thorough knowledge of laws, regulations, and procedures financial management is required. Must demonstrate an ability to understand USAID organization and operations and be familiar with USAID project policies and processes.       
                                                                                                               

Skills and Abilities (35 points): The incumbent must have the following;

- Ability to analyze accounting processes and identify practices and procedures that require correction or modification.

- Ability to formulate recommendations for maintaining specialized segments of accounting systems in a high state of efficiency.

- Ability to communicate effectively with non-accounting personnel in explaining accounting requirements and potentials

- Ability to problem solves as well as exercise considerable analysis and judgment to identify solutions is required.

- Must be able to work effectively as a team member in an established culturally diverse Mission Team environment. Must be a motivated self-starter who can manage his/her own time while balancing multiple priorities to complete assignments in a timely manner.    

- Must have strong communication, interpersonal, and leadership skills. Excellent written communication skills are required to draft and approve documentation.

- Ability to work under pressure, produce results quickly, have the flexibility and ability to react to changing systems, and be able to predict issues of concern and recommend remedial measures.

- Must possess advanced numerical skills and be proficient in word processing, spreadsheets, databases and office software such as Microsoft Word, Excel, PowerPoint, and Google applications. Must be able to effectively learn and use Agency specific software related to work area. 

SELECTION PROCESS:

Applications will be initially screened and scored for eligibility in accordance with the required qualifications and points mentioned above. To be considered for candidacy, applicants must address each criterion in their application as to how they meet the minimum qualifications for this position.  Top-ranked candidates who meet the minimum qualification will be given a recruitment test. Applicants with passing marks from the recruitment test and with a valid TOEIC score of 855 or above will be invited for an interview. The recruitment test and the interview will be structured around the selection criteria above and will be conducted in USAID/RDMA Bangkok, Thailand. Only shortlisted candidates for final interview will be notified of the selection result. Reference checks will be conducted once the applicant pool is narrowed down to the top candidate(s). Internal candidates must have successfully completed a one year probationary period of employment before being eligible to apply. USAID/RDMA will screen for nepotism/conflict of interest in determining successful candidacy.

TO APPLY:

Please follow the check lists and submission guidelines, posted on the official website: https://th.usembassy.gov/embassy-consulate/jobs/usaid-job-vacancies/ carefully and submit complete application package thru RDMArecruitment@usaid.gov before the deadline.

 Failure to follow the instructions will invalidate your applicationon

CLOSING DATE FOR THE POSITION: June 18, 2018