ThaiNGO

VACANCY ANNOUNCEMENT

Project Administrative Officer

Voices for Mekong Forests (V4MF) Project

Application Deadline: 16^th April 2018

RECOFTC – The Center for People and Forests holds a unique and important place in the world of forestry. It is the only international not‐for‐profit organization that specializes in capacity development for community forestry and devolved forest management. RECOFTC engages in strategic networks and effective partnerships with governments, nongovernment organizations, civil society, the private sector, local people, and research and educational institutes throughout the Asia‐Pacific region and beyond. With over 30 years of international experience and a dynamic approach to capacity development—involving research, analysis and synthesis; strategic communication; training and learning networks; and piloting and demonstrating—RECOFTC delivers innovative solutions for people and forests.

RECOFTC is currently seeking a Project Administrative Officer for the EU project: “Voices for Mekong Forests (V4MF)”.  The successful applicant will be based at RECOFTC’s regional office in Bangkok, Thailand. The contract period will be for 24 months, with possibility of extension. This is a national recruited position for Thai national only.

Background of the Project:

RECOFTC-The Center for People and Forests in partnership with WWF, NEPCon, EWMI-ODI, NGO Forum, LBA, MERN, Raks Thai and Pan-Nature are implementing a five year (2017-2021) project by the European Union (EU), to strengthen the capacity of Non-State Actors (NSA) for improved forest governance in the Mekong region. The overarching rationale of the project is that for forests to be sustained, forest governance must be based on principles of inclusivity, requiring effective participation of NSAs. The project recognizes that many sub-national, national, regional and global initiatives offer opportunities for NSAs to become actively involved in government-led forest landscape dialogues and decision-making processes. The project therefore leverages and contributes to these initiatives, particularly the Forest Law Enforcement Governance and Trade - Voluntary Partnership Agreements (FLEGT-VPA) and Reducing Emissions from Deforestation and forest Degradation (REDD+), by helping to ensure they are built on multi-stakeholder processes, and that civil society have the capacity to effectively engage on issues, present their concerns to policy makers, and organize themselves to share information and strengthen negotiating positions.

With support from EuropeAid/150699/DH/ACT/Multi, RECOFTC will work closely with WWF and national partners in Cambodia, Lao PDR, Myanmar, Thailand, and Viet Nam to support better and more effective participation of State and Non-State Actors (NSA) in FLEGT and REDD+ processes.

POSITION SUMMARY

The Project Administrative Officer will be responsible for the overall administrative works of the project which include budgeting planning and monitoring, contract administration, communications and information management activities defined by the project plan in according to RECOFTC’s policies and procedures.  S/he will reports directly to the Project Coordinator under the overall supervision from Capacity Development and Technical Support (CDTS) Unit Manager.

RESPONSIBILITIES AND DUTIES

The Project Administrative Officer will provide supports to project development, implementation, coordination, monitoring and evaluation, and management of resources. More specific duties are as follows:

• Responsible for budget planning, monitoring, procurement and administrative management of project activities.
• Assist the Project Coordinator, RECOFTC program staff, project partners and consultants in administrative arrangements for the implementation of project activities, including related logistic arrangement.
• Process all payments and maintain all financial records under compliance with donor guidelines
• Assist in finalizing, arranging and monitoring of contracts with donors, partners, project staff, and consultants.
• Work with relevant Country Program Offices’ Accounts and Administrative Officers in completing accounts and administrative matters in the countries defined under the project plan.
• Maintain contact and communication with project partners.
• Maintain information databases of relevant consultants and partners on RECOFTC intranet.
• Design, manage, and maintain electronic and paper filing systems.
• Provide other administrative and secretarial supports, including taking minutes of meetings and following up on delegated tasks with the project coordinator.
• Monitor and follow up correspondence (internally and externally).
• Assist project coordinator and RECOFTC staff in coordinating and communicating with other units and country teams within RECOFTC.
• Perform any other tasks that may be assigned by the project coordinator as required.

QUALIFICATION AND EXPERIENCE

The Project Administrative Officer will have the following essential and desirable qualifications and experience:

Essential:

• Bachelor’s degree in related fields
• 5 years’ experience in administration role, with financial monitoring responsibility
• Experience in working with international non-profit organizations
• Ability to prioritize, plan and organize work with minimum supervision
• Strong computer literacy, particularly with programs in Microsoft Office
• Excellent Thai language skills and fluency in verbal and written English
• Ability to work in multidisciplinary teams and cross-cultural environments
• Good personal skills, self-motivation and good team  player qualities        

Desirable:

• Experience in contracting and administering consultants (such as obtaining visas, making travel arrangements, processing invoices)
• Experience in project and/or program administration and information management
• Knowledge of SAP System
• Experience with various donors’ procedures
• Understand broad concepts of community forestry/natural resource management

General:

In addition to job specific skills and experience, the applicant should possess the following characteristics (including attitudes and skills):

• Interpersonal communication skills, individually and in‐groups, with an ability to work as an active member of teams. This implies flexibility and open‐mindedness;
• Hands‐on experience and able to work independently with minimum supervision;
• Initiative and ability to make informed independent

Interested candidates are requested to submit CV and a cover letter indicating why they are suitable for this position along with salary expectations and current contact details of three referees, including recent supervisors to HR@recoftc.org. Please quote the position title in the subject line of the email. Only short-listed candidates will be notified. RECOFTC has a competitive compensation package. However, offers shall be based on salary history, relevant experience and qualifications of the selected candidate.

To learn more about RECOFTC, please visit our website www.recoftc.org

Women are strongly encouraged to apply.  RECOFTC is an equal opportunity employer and the successful candidate will be selected based on merit.

RECOFTC retains the right to offer this position at a job grade relevant to the qualifications and experience of the selected candidate.