ThaiNGO

Job Title:                             Humanitarian Programme Officer (Ref: HPO1)

Supervisor:                         Deputy Humanitarian Director

Division:                             Humanitarian Programme

Type of Appointment:        local hire position (Thai nationality only)

Location:                            Chatchuchak Bangkok, Thailand

International Planned Parenthood Federation (IPPF)

Join us to defend the sexual and reproductive health rights of all people

1. THE ORGANISATION

The International Planned Parenthood Federation (IPPF) is a leading global service provider and advocate of sexual and reproductive health and rights for all. A federation of 152 Member Associations, IPPF works in 172 countries and maintains more than 45,000 service delivery points worldwide. IPPF aims to ensure that all people are free to make choices about their sexuality and well-being, in a world free of discrimination.

2. THE ROLE

The Humanitarian Programme team was created in early 2017 to ensure that IPPF has a well-resourced global humanitarian team of technical advisors who provide support to IPPF’s Member Associations. IPPF-SPRINT initiative is a grant funded by the Australian government that aims to ensure access to life-saving Sexual and Reproductive Health and Rights (SRHR) services during emergencies in the Asia-Pacific region. SPRINT is managed under the IPPF global humanitarian programme based in Bangkok. The function of this role is to support the Humanitarian Programme team. The primary responsibilities are to support the Humanitarian team in meeting deliverables of the programme and administrative support to Bangkok-based advisors and the humanitarian leadership team.

The role will report to the Deputy Director, Humanitarian Team and work closely with the several technical advisors in the team as well as the SPRINT Project Manager. The post holder will also engage closely with the several finance and administrative staff in the office as appropriate.

3. KEY TASKS

    3.1 Programme Management Support (50%)

          Support the humanitarian programme team in the development and execution of hub and country-level workplans.

          Review project reports from countries as requested with guidance from the Sprint 3 Manager

          Provide knowledge management related support to humanitarian programme team documents and electronic file system using SharePoint and NetSuite

          Assist in programme management related tasks using the NetSuite programme management tool

          Review and process sub-grant contracts to country programs (Member Associations) and emergency response funding agreements for humanitarian programme activities in collaboration with     

          programmes and finance.

          Undertake such other reasonable duties as may be requested from time to time.

    3.2 Programme Activity Support (25%) 

          Support data entry into database and M&E systems including training database, indicator spreadsheet, and emergency response database.

          Assist humanitarian programme team members with development of external and internal reports, web content, presentations and technical tools as needed.

          Provide remote support to humanitarian team members when programme staff are traveling in the field

          Assist with the tracking and collection of deliverables

          Other tasks as assigned by program advisors

     3.3 Administrative Support (25%) 

           Organize team meetings, take meeting notes, and send out calendar invites

           Provide logistical and administrative assistance in the planning and execution of humanitarian programme workshops, meetings, and trainings

           Support the Directors (2) in travel planning and settlements

PERSON SPECIFICATIONQUALIFICATIONS, EXPERIENCE & SKILLS

• University qualification (required), preferably in international development, public health or a related field.
• 1-3 years of experience working for a non-governmental organisation (desired).
• Experience in supporting programme staff (desired)
• Knowledge of sexual and reproductive health care (desired)
• Written and spoken fluency in English (required)
• Good analytical and problem-solving skills, including the ability to think creatively
• Strong attention to detail and follow-up
• Excellent organizational skills: the ability to multi-task, learn quickly, and work independently and productively in a fast-paced and detail-oriented environment
• Excellent interpersonal and communication skills: the ability to effectively liaise with and motivate a variety of people in a multi-cultural environment
• Good computer skills: MS Word, Excel, and Desktop Publishing.
• Supportive of a woman’s right to choose and to have access to safe abortion services.
• Willing to travel up to 15% of the time.

You must be able to build relationships and to work collaboratively and effectively in cross-cultural settings, and with a wide variety of organisations.

You are supportive women’s right to choose and to have access to safe abortion services. This is an occupational requirement of this post.

Please submit your CV and covering letter (in English) demonstrating your suitability for this post to: PSripan@ippf.org with state the job title and reference number in the subject header of your email. We will contact only the candidates that we have shortlisted.

Closing date:                24 November 2017          

Applications are particularly encouraged from candidates openly living with HIV.  IPPF is committed to equal opportunities and cultural diversity. Candidates from all sections of the community are welcome to apply.