ThaiNGO

TITLE:   Program Assistant (BEST/PREPS)

TEAM/PROGRAMME: Programs (Education)      

LOCATION: Mae sot

CONTRACT LENGTH: 12 months

CHILD SAFEGUARDING: (select only one)

Level 3:  the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

In the context of preparations for convergence to Myanmar, support the implementation of the BEST/PREPS project through provision of intensive assistance to refugee trainers, teachers, and partners; provide project management support to the Senior Field Coordinator, including planning, technical input, monitoring, reporting and joint implementation of activities with partners, and the delivery of stipends and data management activities.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

BACKGROUND TO THE ROLE:

Save the Childen (SC), in partnership with the Adventist Development and Relief Agency (ADRA), the Jesuit Refugee Service (JRS), Right To Play (RTP), and ethnic education entities: Karen Refugee Committee Education Entity (KRCEE) and the camp implementing body, Office of Camp Education Entity (OCEE), Karenni Karen Teachers Working Group (KTWG), and The Karenni Education Department (KnED) are supporting the provision of quality basic education and the achievement of durable education solutions for the Burmese refugees living in 9 refugee camps along the Thai-Myanmar border. The refugee situation in Thailand is among the most protracted in the world. The recent positve political progress in Myanmar aims at achieving sustainable peace within the country, paving the way for potential large-scale voluntary repatriation of refugees. Considering the context, Save the Childern and partners are working to improve preparedness in the education sector for sustainable voluntary return, while ensuring that refugee childen in the camps have access to quality basic education services, adequate teaching and learning materials and a safe and condusive learning environment, and educators are sufficiently prepared.

SCOPE OF ROLE:

Reports to: Senior Field Coordinator

Role Dimensions: Save the Children works in nine refugee camps along the Thai / Myanmar border: Seven Karen refugee camps under the auspices of KRCEE (Karen Refugee Education Entity) and two KnED camps (Karenni Education Department) and implements national and regional Children on the Move programs in Thailand. The Thailand Programme Office includes approximately 60 staff.

KEY AREAS OF ACCOUNTABILITY:

Project implementation

• Distribute Office of Camp Education Entity (OCEE) staff pay in the two southern camps; Tham Hin and Ban Don Yang
• Deliver training materials and refreshment to all seven KRCEE camps
• Collect reports and other supporting documents, training attendance sheet and receipts from seven KRCEE camps
• Monitor the distribution of teacher and Resident Teacher Trainers (RTTs) stipend in nine camps (seven KRCEE and two KnED)
• Monitor the distribution of text books and school supplies and maintenance in the nine camps
• Liase with KRCEE, OCEE, KnED and partners: ADRA, JRS and RTP to trouble shoot and report / solve issues related to the implementation of EU compliance requirements

Partners

• Provide intensive support to KRCEE and KnED for data collection and management activities
• Collaborate with KRCEE for the preparation distribution of OCEE monthly stipend
• Assist the team in the development of relevant processes relating to EU compliance rules
• Support KRCEE, OCEE  and KnED to follow EU compliance rules

Administration / logistics

• In collaboration with the team, develop a yearly work plan
• Ensure that cash advances are reconciled as per Save the Children’s policies and procedures
• Fill in the issue log and Field Monitoring Report
• Provide administrative and logistical support as required by Snr Field Coordinator

 Internal support

• Attend monthly/weekly team meeting
• Provide updated information to coordinator regarding project implementation in the field

BEHAVIOURS (Values in Practice)

Accountability:

• holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions
• willing to take disciplined risks.

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS 

Bachelor degree in related field, e.g. data management, compliance management, project management, development or other related field

EXPERIENCE AND SKILLS

Essential

• Thai Nationality
• Demonstrated high achievement, good team player, self – directed
• Proven ability to work independently
• Excellent interpersonal and communication skills
• Demonstrated project co-ordination and facilitation skills
• Demonstrated data collection and management skills
• Demonstrated administrative skills
• At least 3 years professional working experience in development data management and compliance management, education project coordination, or other related field
• At least 5 years professional experience working in refugee camps along the Thai/Myanmar border
• Ability and willingness to work in a remote area and travel frequently
• Ability to speak and write English and Karen languages

Desirable

• Experience in financial administration
• Knowledge of education systems in refugee camps, Thailand and Myanmar
• Ability to speak and write Karenni / Burmese languages
• Logistics experience

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Qualified candidate please urgently send your application, covering letter and CV to hr.thailand@savethechildren.org

Please indicate in the subject as “ Apply for Program Assistant (BEST/PREPS)_(Name of candidate)”. Closing date:  14 August 2017

Only shortlisted candidates will be notified.

“We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.”