ThaiNGO

POST TITLE:

HR Administrator

AGENCY/PROJECT NAME:

UNDP/BRH/TST/HR Unit

COUNTRY OF ASSIGNMENT:

Bangkok, Thailand with no travel required.    

1) GENERAL BACKGROUND

The Regional Bureau for Asia and the Pacific established the Bangkok Regional Hub as well as the multi-disciplinary Pacific Centre in Suva with a focus on the Pacific Islands. The main priority of the Regional Hub is to provide UNDP Country Offices in Asia and the Pacific with easy access to knowledge through high quality advisory services based on global applied research and UNDP lessons learnt. The second priority is to build partnerships and promote regional capacity building initiatives, which allow UNDP, governments and other development partners to identify, create and share knowledge relevant to solving urgent development challenges.

Under the direct supervision of the HR Analyst, the HR Administrator works in close collaboration with the TST and MAST staff in BRH and other UN agencies staff to exchange information and ensure consistent service delivery.

2) OBJECTIVES OF THE ASSIGNMENT

To ensure execution of transparent and efficient HR services in the BRH/HR.  The HR Administrator works in close collaboration with the operations, programme and projects’ staff in the office.

3) SCOPE OF WORK

Provide support service to recruitment activities including but not limited to:

·         Prepare and coordinate for completion of vacancy posting processes for both UNDP channels as well as commercial/external channels;

·         Schedule and liaise with candidates in the recruitment processes, including testing and interview;

·         Arrange venues and facilitates for test and interview.  Prepare the test package and administer the test.  Coordinate with the scorers for scoring process.  Consolidate scores and make calculations for HR Associate to present in the Recruitment Summary Report;

·         Coordinate with interview panelists and candidates for the interview;

·         Collect background information/documents of candidates and conduct reference checks;

·         Update recruitment status.  Monitor backlog and raise the issues to the attention of HR Associate or HR Analyst;

Provide support service to HR administration activities including but not limited to:

·         Prepare routine correspondence, memorandum, reports and forms;

·         Prepare supporting documents for HR related payments;

·         Maintain proper fling system for the HR unit;

·         Assist in training activities.  Arrange venues and facilities.  Serve as focal point for general coordination;

·         Manage file archiving and disposal in accordance with established standard; 

·         Perform general support duties as assigned.

4) DURATION OF ASSIGNMENT, DUTY STATION AND EXPECTED PLACES OF TRAVEL

Duration:                                   1 July 2017 – 30 September 2017 with maximum 65 days worked

Duty Station:                            Bangkok, Thailand

Expected Places of Travel:   None

5) FINAL PRODUCTS

• Handling recruitment cases;
• Handling HR related payments, and filing systems.

6) PROVISION OF MONITORING AND PROGRESS CONTROLS

The HR Administrator reports to HR Analyst and will be required to submit a weekly recruitment progress report and monthly filing report.

7) DEGREE OF EXPERTISE AND QUALIFICATIONS

1)      Bachelor’s Degree in Arts, Business Administration, Social Science or any related fields.

2)      3 years of HR and/or administrative experience, with focus on recruitment.

3)      Familiarity with UN System is highly desirable.

4)      Good command in MS Office (MS Word, Excel, PowerPoint).  Familiarity with web-based information management system will be an asset.

5)      Good working knowledge in English and Thai.

8) REVIEW TIME REQUIRED

Review will be completed within 3 workdays at the end of each month.

9) CONSULTANT PRESENCE REQUIRED ON DUTY STATION/UNDP PREMISES

For recruitment support (e.g. logistic arrangement of test/interview facilities, facilitating recruitment interviews, escorting candidates, etc.).

10) PAYMENT TERMS

Please indicate any special payment terms for the contract.

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11) REQUIRED DOCUMENTS

12) CRITERIA FOR SELECTION OF THE BEST OFFER