ThaiNGO

Location: Bangkok, Thailand

Start Date: As soon as possible

Compensation: Competitive salary with benefits

Reports to: Human Resources and Administrative Manager

International Justice Mission (IJM) is a global organization that protects the vulnerable from violence by partnering with government authorities to rescue victims, bring criminals to justice, restore survivors, and strengthen criminal justice systems so they protect the vulnerable from violence and abuse long-term. IJM is a global team of lawyers, social workers and other professionals. IJM has 17 field offices across the globe, including multiple offices in Southeast Asia. IJM is headquartered in Washington, DC.

IJM has worked in northern Thailand through IJM’s Chiang Mai Field Office (FO) since 2000, partnering with government authorities on hill tribe Thai citizenship cases and cases of sexual violence against children. In 2017, IJM will establish a new field office in Bangkok that will provide support to Thai authorities to eliminate labor trafficking and forced labor from the Thai fishing and seafood industries. IJM lawyers, social workers, fieldworkers and other professionals will support Thai law enforcement, social services and the judiciary to identify and prosecute cases of forced labor and labor trafficking crimes and restore labor trafficking survivors to safety and strength.

Position Details:

IJM is seeking a Human Resources and Administrative Assistant to support and enhance the human resources and administrative activities of the Bangkok office. The Human Resources and Administrative Assistant will work closely with the Human Resources and Administrative Manager to provide administrative support and assist him/her in day-to-day operations. This position is based in Bangkok, Thailand and may require occasional travel within Thailand.

Responsibilities:

• Provide administrative and receptionist support, including answering the telephone, assisting visitors, and resolving and/or referring various administrative tasks and inquiries;
• Assist the Human Resources and Administrative Manager in all HR functions, including recruiting, on-boarding of new staff, payroll administration, staff’s professional development program, performance management, compensation and benefits, employee relations, occupational health and safety, and staff care program;
• Assist IJM Bangkok’s end to end recruitment process in drafting Job Descriptions for future positions, proactively seeking out candidates for open positions, and partnering and communicating with hiring managers throughout the process;
• Organize case files, create tracking system, and provide documentation of standard processes;
• Develop relationships with vendors, negotiate agreements for services, and calls for bids;
• Review documents, records and forms for accuracy, completeness and conformance to applicable policies;
• Draft emails, memos and materials as directed;
• Coordinate travel arrangements, draft agendas and correspondence;
• Provide information and assistance in person and on the phone on a variety of matters specific to the team;
• Record the minutes of the team meetings and follow up on the action plans;
• Maintain the condition of administrative assets and equipment;
• Manage minor purchasing and the procurement of office equipment and supplies;
• Travel from time to time for meetings, cases or conferences;
• Assist the overall organizational development;
• Maintain confidentiality of privileged and sensitive information;
• Perform other necessary assignments as required.

Required Skills and Experience:

• Thai national.
• Bachelor’s Degree required.
• Minimum one year experience providing administrative support in a fast-paced, professional environment; two to three years’ experience strongly preferred.
• Excellent written and spoken English and Thai required.
• Proficiency with Microsoft Office applications, particularly Word, Excel, PowerPoint and Outlook.
• Strong organization skills and attention to detail.
• Superior ability to manage large number of tasks simultaneously and proven ability to consistently meet deadlines with excellence.

Critical Qualities:

• Professional presentation in demeanor and written and oral communication.
• Exceptionally high level of honesty and integrity.
• Meticulous attention to detail, sound judgment, ability to take initiative and provide constructive feedback, and strong analytical and problem-solving skills.
• Disciplined with priorities and works well under deadline pressures.
• Excellent interpersonal skills, cross-cultural communication, and experience or desire to work comfortably within a multi-ethnic team.
• Highly developed organizational and leadership skills; willingness to initiate actions and ideas, with exceptional follow-through.
• Sustained positive attitude.
• Passionate commitment to and understanding of IJM mission.

In order to apply, submit a complete application form, CV, and Cover Letter to bangkokrecruiting@ijm.org. Please specify in the subject which position you are applying for.