ThaiNGO

The International Federation of Red Cross and Red Crescent Societies (IFRC) seeks to appoint a:

Title:                Finance Officer

Reports to:      Finance Manager

Organisation background:

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian network, reaching 150 million people each year through its 190 member National Societies. The Organization acts before, during and after disasters, crises and health emergencies in order to meet the needs and improve the lives of vulnerable people.

Our work is guided by seven fundamental principles (humanity, impartiality, neutrality, independence, voluntary service, unity and universality), policies and by Strategy 2020, which voices our collective vision and determination to move forward in tackling the major challenges that confront humanity in the present decade.

The Country Cluster Support Team (CCST) covers four countries namely Cambodia, Lao PDR, Thailand and Viet Nam. The Federation hosts teams in each of these countries except Lao PDR where the support is done remotely from Thailand office. The CCST operates as one joint team to support each country’s National Society and partners.

The Support Services department covers all traditional support services functions including the Human Resources, Finance, Administration, Logistics, Information technologies (IT), Legal support and Security support. All team members cooperate closely to provide efficient support services based on Federation’s standards of quality, competitive cost and time criteria. All team members deliver efficient support services to various stakeholders at all levels in the CCST such as all programme teams, Federation’s visitors, Partner National Societies, National Societies and country teams.

The Finance Officer reports to the Finance Manager and follows the technical direction of the Regional Finance Unit Senior Finance Analyst.

Purpose:

The mission of the Finance Officer is to provide cost effective day to day quality finance services that enhance the work efficiency of the CCST, in accordance with Federation standard procedures, policies and regulations. 

He / She contributes to the sound financial management of the funds spent by the delegation by observing strict compliance to all Finance Procedures and to all Finance Audit recommendations.

He / She contributes to the achievement of the Federation’s Strategy for Implementation 4 to “ensure a strong IFRC that is effective, credible and accountable” and the role demands strict adherence to the International Federation of Red Cross and Red Crescent Societies’ Code of Conduct. 

Job duties and responsibilities

Accounting

• Perform the month end closing of accounting books (completeness, accuracy and timeliness required).
• Book accounting transactions with strict compliance to IFRC standard finance procedures.
• Abide to internal controls in place.
• Verify correct account codes and correct CODA documents are used for all transactions.
• Book, monitor and minimise exchange gains and losses.
• Book, monitor and follow up working advances reconciliations (accuracy and timeliness required).
• Prepare and verify balance sheet reconciliations at month end and ensure all signatures are obtained for approval.
• Prepare and verify monthly invoices for Service/Integration Agreements with PNSs, including invoices for ad-hoc fees
• Work with strict compliance to all audit recommendations.

Treasury and payments authorization

• Prepare and review petty cash and bank journals for all currencies using correct accounting codes and CODA documents.
• Control petty cash transactions (payment and receipts).
• Perform and document cash count and bank reconciliations each month or more.
• Review payment requests and prepare payment batches in e-banking system.

Budget Management

• Assist programme managers on budget preparation on a quarterly basis.
• Support the Finance Manager to review and compile regional budgets and financial plans on a quarterly basis.
• Prepare and update PEAR forms.

Financial monitoring and reporting

• Prepare financial reports to the organisation and to donors.
• Prepare monthly movement of funds reports and send to each budget holder.

Risk Management

• Support the Finance Manager to respond to financial audit recommendations or queries.
• Abide to the fraud and corruption policy. 

Relationship Management

• Contribute to the dissemination of IFRC Finance procedures among all teams (IFRC, PNS, NS).
• Work closely with the Finance counterparts in the National Society, Country delegations and Partner National Societies.

Other tasks

• Additional duties as assigned by the Finance Manager.
• Provide assistance in case of long term vacancies, absence or illness to ensure finance services’ continuity.
• Advise proactively the Finance Manager on systems and process improvement that will contribute to increase the efficiency and effectiveness of the accounting tasks.

Qualifications, experience and skills required:

• Diploma or degree in finance and accounting
• Prefer a certified of accountant
• 5 years’ experience in finance and accounting roles
• Prefer 5 years’ experience in budget management
• Prefer experience of working for the Red Cross/ Red Crescent Movement
• Prefer experience of working for a humanitarian aid organization
• Advanced analytical skills (financial analysis)
• Self-supporting in windows standard programmes and expert in excel
• Skills in time management
• Knowledge of accounting software
• Fluently spoken and written English

• Thai citizenship or foreigners holding a valid work and residence permit to live and work in Thailand

Interested candidates should apply to online IFRCjobs from the link below:

http://www.ifrc.org/en/who-we-are/working-with-us/current-vacancies/job-description/?id=4060

and include:

• Covering Letter in Microsoft WORD
• Curriculum Vitae with salary expectation in Microsoft WORD

Application material are non-returnable, and we thank you in advance for understanding that only short-listed candidates will be contacted for the next step in the application process.

Closing date:   7 April 2017

More information about IFRC, please see www.ifrc.org.