ThaiNGO

Position Announcement: Administrative Assistant

Position Type: Full-time; 40 hours/week

Location: Bangkok, Kingdom of Thailand

Reports to: Director of Finance and Operations

Deadline for Applications: January 24, 2017 by 23:59 in Bangkok

Interviews: To be held on a rolling basis until filled.

Start date: ASAP; January 2017

About Asia Catalyst

Founded in 2006, Asia Catalyst builds strong civil society and advances the right to health for marginalized groups in Asia. We train leaders of community-based organizations to run effective, sustainable, and democratic organizations, and to conduct rigorous human rights research and advocacy. We are an independent organization that places the needs of marginalized communities at the center of national, regional, and international policy making.

We do this by providing capacity-building training and coaching to small community based organizations in Asia in organizational management skills, human rights documentation and advocacy, and by partnering with groups in the region to conduct research and advocacy to promote the right to health.

Asia Catalyst is a US based not for profit organization with offices in New York, Beijing and Bangkok, and an annual budget of US $800,000. Asia Catalyst is registered in Thailand as Asia Catalyst Foundation Thailand.

About the Administrative Assistant

We seek a full-time administrative assistant to work in Bangkok office, located steps from Surasak BTS station. The successful candidate will join three full time staff in Bangkok, and a global team of ten.  We seek self-starters with a passion for social justice and rule of law who will be an active part of the organization.

The Administrative Assistant is part of a three person operations team, and reports to the Director of Finance and Operations. The assistant is expected to manage the organization’s paper and digital filing system, serve as lead on office management and technology, and keep meticulous financial records for a growing organization, including entering revenues and expenses into our digital accounting system. This is a full-time salaried position, with an expected 40 working hours each week.

Responsibilities

• Financial recordkeeping, data entry into electronic bookkeeping system
• Abide by and strengthen Asia Catalyst’s financial procedures in Thailand
• Manage procurement for the Bangkok office, maintain contact with vendors
• Office management & supplies orders
• Assist program staff with travel booking and meeting logistics
• Maintain petty cash for the Bangkok office
• Assist in preparation and submission of government forms
• Assist non-Thai staff with visa renewals
• Maintain organizational filing system
• Assist the Director of Finance and Operations in preparing for the organization’s annual audit
• Process payments and donations
• Enter information into donor database
• Manage organizational email account
• Screen incoming calls and correspondence, direct to appropriate staff
• Coordinate and participate in bi-weekly staff and volunteer meetings
• Support Director of Finance and Operations and Program Directors in additional tasks as needed

Qualifications

• BA/BS
• Experience in administrative work
• Strong organizational, time management, and communication skills
• Computer skills: Word, Excel, & Skype essential; Experience using accounting software and CRM systems desirable
• Fluency in written and spoken English
• Fluency in written and spoken Thai
• Experience with government filings in Thailand desirable

Full time members of staff at Asia Catalyst receive:

• 15 days of paid vacation in their first year
• Paid public holidays based on duty station
• Comprehensive Health Insurance
• Concessions and allowances for work travel

Asia Catalyst is committed to diversity and equal opportunity:

Asia Catalyst works in a wide range of cultural, ethnic, religious, linguistic and geographic contexts. The organization believes that Asia Catalyst can best advance the organization’s mission if staff members reflect as much as possible the tremendous diversity of the communities in which Asia Catalyst works.

Asia Catalyst is an equal opportunity employer, and actively attempts to recruit and maintain a diverse staff. Asia Catalyst does not discriminate based on a candidate’s age, sex, sexual orientation, gender (including gender identification), color, race, religion/creed, national origin, alienage, citizenship status, marital or partnership status, military status, domestic violence victim status, predisposing genetic characteristics, disability, or any other classification as provided by law.

Asia Catalyst encourages applications from members of the communities with which we work, including LGBT and gender non-conforming persons, persons with disabilities, persons living with HIV or hepatitis, persons who formerly used drugs or worked as sex workers, and persons from other marginalized groups.

Interested applicants should submit the following in English to be considered for this vacancy:

• One page cover letter including
• the position you are applying for
• how you heard of this opening
• description of relevant experience and qualifications
• One page unedited writing sample in English
• Résumé/CV
• Contact details (phone and email) for two references

The position will start in January 2017.

Please submit the requested items in one PDF or MS Word file to Brian Bonci at info@asiacatalyst.org.  Please title the email “Admin Assistant BKK.”  Zipped files will not be opened. Applicants that do not include all of the requested items will not be considered.

We will only contact applicants we wish to interview.