ThaiNGO

The International Federation of Red Cross and Red Crescent Societies (IFRC) seeks to appoint a:

Title:              Knowledge Sharing Officer

Reports to:     Disaster Risk Management Delegate

Duration:        6 months (Temporary)

Purpose:

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian network, reaching 150 million people each year through its 190 member National Societies. The Organisation acts before, during and after disasters and health emergences in order to meet the needs and improve the lives of vulnerable people. Our work is guided by seven fundamental principles (humanity, impartiality, neutrality, independence, voluntary service, unity and universality) and by Strategy 2020, which voices our collective vision and determination to move forward in tackling the major challenges that confront humanity in the present decade.

Southeast Asia region comprises 11 National Red Cross Red Crescent Societies: Brunei, Cambodia, Indonesia, Lao PDR, Malaysia, Myanmar, Philippines, Singapore, Timor-Leste, Thailand and Viet Nam. All National Societies (NSs) are much known and highly reputed institute in their respective countries. They have institutional network of volunteers and experiences working in disaster response, Recovery and Development programmes. In line with our global commitment to resilience the Bangkok Country Cluster Support Team Community Safety and Resilience Unit’s key task is to provide an additional capacities and resources for IFRC country delegations and National Societies to effectively meet the growing needs of vulnerable communities in reducing their exposure to risk by strengthening safety and resilience clearly focusing at community level. 

At the end of 2013, a three-year initiative aiming at building regional Capacity and Collaboration for Community Resilience in South East Asia was launched to further strengthen existing programme and strategies and plans in the region, in particular the focus on DRR advocacy and humanitarian diplomacy, aiming at persuading decision makers and opinion leaders to act in the interest of vulnerable people and with full respect for fundamental humanitarian principles. Disaster Risk Reduction, Environmental Changes, Gender, Partnerships and Humanitarian Diplomacy are the key priorities identified in the region as well as highlighted from Strategy 2020.

The CSR Unit has identified that sound information management is a key enabling factor of capacity-building, knowledge sharing, coordination and – ultimately - advocacy. An online library was created in 2011 and has been enriched continuously with tools, reports other reference materials from National Societies, IFRC and other partners in the region until 2012.

In 2014, the existing online library has been resumed and reactivated on google site as an online knowledge sharing platform. In order to facilitate the participatory approach of the knowledge management effort, the platform is being migrated to a new WordPress platform. The new platform is currently being populated and will soon be disseminated for wider circulation and participation from the 11 National Societies of Southeast Asia.

Job purpose

Under the management and guidance of the DRM Delegate, the Knowledge Sharing Officer will be responsible for the overall management of information and knowledge within the CSR team and in coordination with other departments of the Bangkok CCST and 11 National Societies in Southeast Asia.

This particularly includes continuing the effort online Knowledge Sharing tools and process development, particularly of the Resilience Library, including resource collection, outreach and communication with the focal points in the National Societies, and ensuring that the resources gathered are available online at Resilience Library. Furthermore, the KIM Officer will provide technical support to the CSR Programme activities in relation with data management, surveys, mapping and other as required. 

Job duties and responsibilities

Under the management and guidance of the DRM Delegate, as part of the CSR Unit and in close collaboration with other departments of the CCST, the Knowledge Sharing Officer shall:

KNOWLEDGE PLATFORM MANAGEMENT

• Update the existing Resilience Library and link it to other existing data management tools of the IFRC, such as FedNet, websites from NSs of the region or the GDPC website.
• Ensure that the required functionalities for the Resilience Library to operationalize are consistent and working according to the expressed needs of the region.
• Provide technical support in website design and development as required

DATA COLLECTION AND PROCESSING

• Act as focal point of the CSR Unit for data/resource collection and processing.
• Regularly interact with team members of CSR and other Bangkok CCST Departments and 11 National Societies focal points to gather key documents about projects and countries in the region
• Update the Resilience Library accordingly, ensuring data/resources are stored and presented in a coherent, logical and user-oriented way
• Liaise with the communication unit on IFRC style guidelines and other necessary elements of IFRC communications to ensure consistent branding and representation of materials.

SUPPORT TO PROGAMMING

• Provide support to the team in relation with activities dealing with data collection and analysis. This could include survey, mapping exercises, baseline / endline processes, etc.

OTHER TASKS

• Participate in regular team meetings and training programmes related to the responsibility assigned
• Be prepared to share knowledge information and Management system outside of the CCST
• Support the line manager with:
  • Reporting tasks
  • Meeting representation within and outside of the Movement
  • Be part of meetings (as invited) and workshops and report back on these venues for the purpose of sharing information
  • Be part of planning meetings.
• Prepare any logistics, administrative and financial documents to support the activities mentioned above
• Report monthly, quarterly and annually on all activities performed.

Qualifications, experience and skills required:

• Relevant University degree (Bachelor’s or Master’s Degree in social sciences / information management or related fields)
• At least 3 years’ experience of knowledge and information management
• Prefer minimum of 2 years or more experience of working for the Red Cross/Red Crescent or for other NGOs within similar areas
• Experience of programme/project planning, monitoring and reporting
• Prefer experience of planning, organizing, supporting workshops and training courses etc.
• Good knowledge of information management, disaster management, and humanitarian principles
• Prefer skills in planning, organizing and supporting workshops and training courses etc.
• Skills in computer use (Windows, Microsoft Office including Access, spreadsheets, Microsoft Outlook, email, internet, office equipment and preferably familiar with web design software
• Excellent writing and communication skills
• Ability and willingness to work in a multi-cultural environment
• Prefer good knowledge and understanding of Red Cross Movement
• Fluently spoken and written English
• Thai citizenship or foreigners holding a valid work and residence permit to live and work in Thailand

Interested candidates should submit the application to anchalee.limpiponpaiboon@ifrc.org and include:

• Covering Letter in MS WORD format

• Curriculum Vitae with salary expectation in MS WORD format

We thank you in advance for understanding that only short-listed candidates will be contacted.

Closing date:   20 November 2016

More information about IFRC, please see www.ifrc.org.