ThaiNGO

Position Summary

The Venue Officer is responsible for sourcing venues (at little to no cost) that meet the needs and ensure the efficiency and effectiveness of Direct Dialogue (DD) fundraising programme.                    

Key Duties

General and administrative

Research and acquire new venues suitable for Direct Dialogue fundraising.

Work on and update all proposals and presentations required to secure venues.

Meet with Marketing/Mall/Venue Managers to negotiate venues at little to no cost.

Conduct a direct dialogue demo to mall managers who wish to be briefed about the program.

Maintain ongoing and favourable relations with current venue contacts.

Send thank you letters and proposals asking for ongoing permits to contacts from previously utilized venues.

In conjunction with DD Coordinator, implement new strategies to attract and keep high performing venues.

Maintain a timely roster of confirmed venues.

Acquire all required gate passes and permits for DD Team Leaders to set up stands.

Communicate all venue requirements, hours, necessary stand materials, mall contact information etc. to DD Team Leaders.

Text or call Team Leaders every Wednesday (prior to TL’s making rosters) to confirm venue info with them.

Complete weekly progress reports for the Direct Dialogue Coordinator.

Ensure clear communication with Direct Dialogue Coordinator asking for assistance with necessary.

Monitor stock levels of materials required for the stands and request these from DD Coordinator when low.

Assist the DD Coordinator from time to time when or if possible and necessary.

Liaise with Public Outreach Manager on possible events we can fundraise at; communicate these to DD Coordinator for discussion/approval.

Other

Meet weekly with Team Leader and DD Coordinator to discuss venue progress reports.

Any other tasks relevant to the position scope as directed by the Direct Dialogue Coordinator.

Educational Background & Fundamental Qualifications

Bachelor's Degree in any fields

1-2 year experience in coordination field and event planning.

Good in communication and negotiation skills.

Good in Ms. Excel and Word.

Calm under pressure with a good service Mind and team player

Problem-Solving Skills

THINGS YOU SHOULD KNOW BEFORE APPLYING TO THIS POST

WORKING HOURS

Normal hours of work for full time Employee will be forty (40) per week or (5) days in a week, at 8 hours per day excluding an hour lunch break. This will be from Monday to Friday, between the hours of 8:30 am to 6: 30 pm. Ordinary hours of work may be varied as agreed between staff and the line managers.

LEAVE

A permanent employee will be entitled to the following leaves:

Annual Leave: 20 days

Sick Leave:  30 days

Parental Leave:  As per labor laws and Greenpeace policy

Long Service Leave: 2 months paid leave after 5 years of continuous service

 Compassionate leave: maximum of 5 days for the death of significant others

SALARY

In determining salary offer for this position, Greenpeace applies its Salary Grading Process, taking into consideration the job description and applicant’s previous experience, and the organization’s salary grade.

INSURANCE
Greenpeace provides health insurance and travel insurance to its employees.

LEARNING AND DEVELOPMENT

Greenpeace is committed to providing its employees with learning and development opportunities to be able to perform its functions more effectively.  Through its mentoring process and annual Performance Management System, staff’s development objectives are identified and prioritized.

EQUAL EMPLOYMENT OPPORTUNITY

Greenpeace is committed to the principle of Equal Employment Opportunity for all employees, regardless of sex, marital status, nationality, religion, age, sexual orientation and any other characteristics unrelated to the performance of the job. Selection will be in accordance with objective, job related criteria and the appointment will be on the basis of applicant’s merits and abilities.

HR POLICIES AND PROCEDURE

Greenpeace management and staff are given guidance on the implications of the equal opportunities policy. Policies and procedures are reviewed to review and adapt current practices to promote equality of opportunity. Other organizational policies and procedures will be fully discussed to the successful applicant.

APPLICATION GUIDELINES

nterested candidates are invited to write Letter of Introduction, explaining why you are qualified for the position and why you want to work for Greenpeace, fill-up the attached Application as below :

http://www.greenpeace.org/seasia/th/about/jobs/Venue-Officer/

                                 and email to:

jobs.th@greenpeace.org

Deadline for Applications:    June 15, 2016

We regret that we shall be unable to acknowledge receipt of the form but should you wish to confirm that we have received your application, please call our office at tel. +63-2-3321807.

As we receive a large number of applicants for our advertised vacancies, we are unable to respond to those applicants who have not been shortlisted and we apologize for this in advance.  If you do not hear from us within two weeks of the closing date, please assume that you have not been shortlisted.

GUIDANCE IN COMPLETING YOUR APPLICATION FORM

 Read the recruitment pack carefully before completing your application form.  The recruitment pack contains information about Greenpeace, about the job you are applying for, and brief information on employment conditions.

Complete all items in the application form. Remember that this will be our basis for shortlisting candidates. Curriculum Vitae (CVs) will not be accepted.

Make sure you email the form to the correct email address (jobs.th@greenpeace.org), addressed to the HR Department, and ensure that your application form arrives before the closing date.  Application forms received after the closing date will not be accepted.

If you have questions, kindly email jobs.th@greenpeace.org.

Thank you and we look forward to receiving your application letter and completed application form.