ThaiNGO

The Finance & Operations Officer is responsible for providing high quality, flexible and effective financial, operational and administrative for People in Need in Thailand. The Finance & Operations Officer reports to the Head of Operations, and cooperate closely with other colleagues deployed in Thailand a (Head of Programs, Head of Finance, etc) and also with the Regional Administration Officer & Accountant for Asia based at HQ in Prague, Czech Republic.

Duties & Responsibilities:

FINANCE & ADMINISTRATION 

• Assistance with communication and submitting/obtaining documentation from local authorities and institutions.
• Facilitating the submission of essential regular and yearly reports to the regulatory bodies.
• Act as the central point of contact for operational activities related to Thailand projects.
• Organizing meetings and drafting meeting minutes.
• Upon request, when and if possible, translation from/to Thai to/from English 
• Contract administration and archiving for Regional Office in Thailand 
• Facilitating the submission of essential regular and yearly reports to the regulatory bodies in Thailand. 
• Focal point for THA level programme and project support activities 
• Handles cash desks, invoices, contracts, and other financial documents.

 HUMAN RESOURCES 

• Following up on welcome emails for expatriate staff based in Thailand with specific information related to the country orientation
• Maintaining and executing initial induction and security briefing for expatriate staff within first 3 working days upon their arrival in Thailand
• Processing documents for visa/work/residency/other permits as needed and relevant, coordination and support of the process in cooperation with HQ and CP
• Accompanying expatriate staff to medical and vaccination centres and local authorities in case interpretation is needed
• Assisting expatriate staff with arranging their accommodation (short-term and long-term), local transportation, Thai SIM card, etc.
• Cooperation with RAO for Asia and other HQ and CP colleagues in revising the pre-deployment pack for Thailand

 LOGISTICS & PROCUREMENT 

• Central focal point for office coordination.
• Responsible for the set up and maintenance of office premises.
• Meeting arrangements (venue, catering, technical support, office supplies, etc.) 
• Overall coordination of Headquarters (HQ) and/or Country Programmes (CP) support visits including assistance with flight tickets, accommodation and other travel arrangements
• Assisting with procurement (negotiations with suppliers, collecting procurement documentation, etc.)
• Maintaining a database of local suppliers (travel agencies, hotels, venues, etc.)
• Arranging delivery of accounting and legal documents from/to Thailand.

The duties and responsibilities outlined above are not exhaustive and other duties might be required depending on the needs of the PIN Regional Office in Thailand.

  Requirements:

• A bachelor’s degree or equivalent in business administration, project management, international development or a related field is preferred.
• Desirable three years minimum relevant work experience as a Finance & Admin Officer, Administrative/HR Officer, Procurement Officer, and/or related fields is preferred.
• Experience working with intergovernmental agencies, private sector, or NGOs is an advantage.
• Excellent communication and organization skills with demonstrated ability to work with diverse individuals and groups to serve as a major point of contact across multiple remote teams.
• Experience and knowledge in collecting and analysing data of the relevant tasks.
• Ability to track and manage multiple tasks concurrently, making regular use of productivity and organizational tools.
• Professional proficiency in working with Microsoft Office (MS Excel, Word, Outlook & PowerPoint).  Experience in using any other office software is an advantage.
• Excellent administrative and organizational management skills with attention to detail and the ability to handle multitask in a changing environment.
• Excellent project and deadline management skills.
• Able to handle ambiguity and maintain a flexible and positive approach. 
• Ability to work both independently and as part of a team. 
• Fluent written and verbal communication skills (English & Thai). Ability to speak additional languages a benefit.
• This is a Thai national position

Benefits:

People in Need offers:

• Salary and benefits according to PIN’s salary scale and HR policies. 
• Opportunities for learning, trainings and capacity development.
• Working environment in a well-established and growing humanitarian organization.
• Flexible and challenging working environment with room for personal growth.
• A supportive RHQ and HQ that provides expertise and guidance.

Please submit your CV and cover letter to tha.regoffice@peopleinneed.net with the subject line: "Finance and Operations Officer- with your full name" no later than 31 October 2024.