ThaiNGO

Administrative and Accounts Assistant,

USAID Asia Counter Trafficking in Persons (USAID Asia CTIP)

Job Description

Position:         Administrative and Accounts Assistant

Location:        Winrock International, Bangkok, Thailand

Reports to:     Finance and Grants Manager

Duration:        One year with possibility of renewal subject to funding availability

Closing Date: October 15, 2024 11.59 hrs. Bangkok time

Position Summary

The Administrative and Accounts Assistant is responsible for preparing vouchers and related statements, ensuring the authenticity and accuracy of accounting records for review and approval by the supervisor, in compliance with Winrock, USDA, and legislative requirements. This role supports the PAD Project operations by assisting the supervisor in maintaining strong internal controls over receipts and disbursements, contributing to the effective management of Winrock’s resources. Additionally, the assistant provides ongoing support to the operations team to ensure the smooth functioning of daily activities.

It is a dynamic job with varying responsibilities that requires someone willing to work closely with and learn from a diverse international team.  

Essential Responsibilities

• Prepare journal, receipt, and payment vouchers, ensuring proper documentation and approvals.
• Manage daily data entry in accounting software (QuickBooks) and Excel sheets, as well as field office vouchers.
• Issue withholding tax certificates and distribute them to vendors.
• Prepare and monitor monthly withholding tax statements, ensuring compliance with efiling requirements and timely remittance to the government treasury.
• Monitor VAT and other governmental taxes while ensuring the maintenance of precise records.
• Prepare monthly bank and petty cash reconciliation reports.
• Coordinate with Lahore office staff regarding expense reports (perdiem).
• Manage finance filing and dispatch vendor checks.
• Work closely with external auditors during financial and tax audits.
• Assist in monitoring and following up on business advances to prevent prolonged outstanding balances.
• Assist in the preparation of monthend and year-end account closing, ensuring completeness, accuracy, and timeliness.
• Arrange for the opening of employee accounts and handle deposits of official checks and utility bills.
• Serve as backup for the Finance and Grant Manager.
• Oversee the management of financial documentation, ensure uploads to the OPF (cloudbased system), and facilitate the distribution of vendor checks.
• Perform other duties as assigned by the supervisor.

Qualifications

• Bachelor’s degree or B.Com with 2 years of extensive experience in managing accounts and generating financial reports, OR
• MBA with 1 year experience in managing accounts and generating financial reports.
• Strong understanding of bookkeeping and accounting, with knowledge of the income tax system in Thailand.

Skills/Knowledge:

• Strong communication and organizational skills.
• Proficiency in one or more computerized accounting packages, as well as skills in spreadsheet and wordprocessing programs.
• Familiarity with QuickBooks is a plus.
• Solid accounting and bookkeeping skills.
• Basic knowledge of cloud services and MS Office and Outlook.

Applications

Please submit your CV; your cover letter; and the name and contact details and titles of three professional references, indicating your relationship (preferably direct supervisors, if possible) to info.th@winrock.org with the subject line: Administrative and Accounts Assistant by 15 October 2024. Should you have any questions, please contact the Asia CTIP team at the above email.

Winrock would like to thank all applicants for their interest but only candidates who meet all requisite criteria and are shortlisted will be contacted.