ThaiNGO

TREAT Asia-Therapeutics, Research, Education, and AIDS Training in Asia-is a network of clinics, hospitals, research institutions and community organizations working to ensure the safe and effective delivery of HIV/AIDS treatments throughout Asia and the Pacific. TREAT Asia is searching for the following to be based in Bangkok, Thailand

Administrative Assistant

ROLE AND OVERALL FUNCTIONS: 

The Administrative Assistant is based in TREAT Asia’s Bangkok office, providing administrative support to pediatric and adolescent-related research and training activities.

RESPONSIBILITIES

• Programmatic activities

• Assisting with maintenance of files related to pediatric-, adolescent-, and related IeDEA global research, including a database of research activities.
• Assisting in the management of an HIV clinical research site database, including maintaining and updating site investigator lists, contact information, and compliance with regulatory requirements.
• Compiling statistics and gathering data regarding HIV and clinical research, and conducting other online searches for program-related information, as required
• Assisting with preparing, formatting and/or maintaining pediatric-, adolescent-, and related IeDEA global research concepts, presentations, reports, annual budgets, work plans, donor-related reports and other program materials.  
• Performing other special projects and job-related duties as assigned. 

• Operational activities

• Assisting with coordination of consultants, vendors, and sub-contractors and their activities.
• Working with other TREAT Asia staff to organize travel, meetings, workshops and events.
• Tracking activities with national and international partners, clinical sites, donors, and other key stakeholders.

• Administrative and other duties

• Monitoring, reconciling, and assisting with fiscal administration, including but not limited to travel documentation, monthly expense reports, and/or purchasing; may assist with current or long-term fiscal planning.
• Managing appointment schedules and arranging for meetings.
• Facilitating communications; logging and prioritizing mail, calls, and other contacts.
• Coordinating travel arrangements.
• Assisting with preparation and distribution of meeting agendas, minutes, and other assigned documents or letters.
• Occasional travel within and outside of Thailand may be required.

QUALIFICATIONS

Degree: Bachelor’s degree preferred.  

Experience: Minimum 3 years of prior administrative support experience, preferably including working with international organizations/partners in health-related activities.

Languages: Ability to read, write, and communicate in English. 

Other skills: Good organizational and computer skills. Fluent in MS Office Suite (i.e., Outlook, Word, Excel, Powerpoint). Ability to prioritize and manage multiple tasks, and to work both independently and as part of a team. Good problem-solving skills and sense of initiative. Detail-oriented, sound judgement, flexibility, and discretion. 

Note: Residence in Bangkok is required; no work permit is available in association with this position. 

Email your CV to Human Resources Department: hr.department@treatasia.org by 15 OCTOBER 2024

Only short-listed candidates will be contacted.

Treat Asia (amfAR)
Exchange Tower, 21th Floor, Suite 2104, 388 Sukumvit Road,
Klongtoey, Bangkok 10110
Telephone (66) 0-2663-7561 Fax (66) 0-2663-7562