ThaiNGO

ToR Consultant to conduct training on Digital Tools for Monitoring and Reporting / Kobo Toolbox

The Pestalozzi Children's Foundation (PCF) is a Swiss non-profit organisation, which works worldwide. Our vision is to create a world as a global village of peace through education. PCF seeks to enhance inclusive and equitable quality education to promote sustainable development and living peacefully together in 12 different countries in Central America, South East Asia, East Africa and South East Europe. To get more information about PCF, please have a look on the following website: http://www.pestalozzi.ch/en/

PCF is implementing projects through local and experienced partner organisations, which are responsible for the planning, implementation, monitoring and evaluation of the joint projects.

In Thailand, PCF is working with local partner organisations to provide support for girls and boys in rural/remote areas and emergencies contexts to improve access to quality education that is relevant to their language and culture.  

1. Objective of the Training

PCF provides funding to local organisations and aims at strengthening their staff capacities and skills to achieve the programme outcomes. To support local partner organisations we would like to offer a training for the project management staff, project coordinators and staff members responsible in project monitoring. Even though the partner organisations' staff have experience in result-based management (RBM), in developing monitoring tools and in reporting, they need further capacity strengthening in digital tools for monitoring and reporting. Therefore, this training shall enable participants to understand the online monitoring tool Kobo Toolbox and its application according to the project design and context, as well as enable them to apply it in their daily work.

At the end of the training, the participants will be able to:

• Apply digital monitoring tool Kobo Toolbox for project monitoring;
• Integrate project monitoring forms and tools into the digital monitoring tool Kobo Toolbox;
• Collect data (online and offline) via the Kobo Collect application;
• Analyse, compare data and interpret the project quantitative and qualitative data by applying the online tools/software and digitally creating visual presentations of the progress/results in the project monitoring report (e.g. with Google Data Studios or other).

2. Participants

Participants will be selected from PCF partner organisations in Thailand as identified per the partner organisation's capacity needs regarding digital tools for monitoring and reporting. Most of PCF partner organisations are small local NGOs which do not have a specific M&E position. Project field staff, academic field staff or field coordinators typically collect data which is then analysed by project coordinators and managers with the support of the director. Currently, the four partner organisations implement five projects which each use a monitoring tool that was developed by the project team. They manually collect data and use Excel to calculate and analyse it. Therefore, digital tools (Kobo Toolbox) for monitoring will improve data collection, save time and offer support during the analysis process before reporting. The training shall be conducted for a minimum of 15 and maximum of 25 participants.

3. Tentative Agenda

The training agenda shall be developed in close cooperation between PCF and the external service provider. The main topics will be:

• Introduction to the digital monitoring tool Kobo Toolbox for online and offline data collection

• Application of the digital monitoring tool Kobo Toolbox (e.g. procedures and tools for recording class observation, integration of project monitoring forms and tools into the online Kobo Toolbox by creating quantitative and qualitative surveys, questionnaires and interview guides);

• Application of the surveys, questionnaires and interviews with Kobo Collect;

• Analysis and interpretation of the project quantitative and qualitative data by applying the online tools/software and digitally creating visual presentations of the progress/results in the project monitoring report.

The training shall be tailored to the specific needs and knowledge of the PCF partner organisations. In order to determine the current knowledge and exact needs of the participants, an assessment questionnaire shall be developed and circulated by the trainer upon provision of participants' contacts. The results will inform the detailed planning and agenda of the training.

A follow-up exercise for the participants shall be part of the training package (participants go back to their respective work and apply their learning); the exact format is to be identified and agreed with the trainer.

4. Dates and Place

Preferred dates for the training are between 1-3 October 2024. The duration of the training should not exceed three days (excluding arrival and departure of trainer and participants). The training shall take place in Chiang Mai, Thailand, and shall be held in Thai. Costs for transport, accommodation and alimentation are covered by PCF for the duration of the training. 

5. Application

To apply, please send a signed technical and financial offer and your CV to Nam-mi Kölbener, n.koelbener@pestalozzi.ch and to s.suriyamonton@pestalozzi.ch by latest 20.08.2024

6. Annex

• Technical and financial offer
• Trainer CV

The present ToR are part of the contract to be signed by the Contractor and PCF.