Finance Officer

Community Partners International (CPI)
Nonprofits / องค์กรไม่แสวงหาผลกำไร
2254
15 Feb 2024
29 February 2024

Vacancy Announcement

Job Title	Finance Officer
Department	Finance Department
Employment status	Full time
Number of Position	2
Location	Chiang Mai, Thailand
Travel	Frequently travel to Partner’s Project Area, if needed
Reports to	Finance Coordinator
Reporting to this position	N/A

Community Partners International (CPI) is a U.S. nonprofit organization dedicated to empowering vulnerable communities in Asia to meet their essential health, humanitarian and development needs. Founded by U.S. doctors in 1998, the organization has grown to serve more than one million people each year. Community Partners International focuses on helping communities affected by conflict, violence, and displacement, in remote and hard-to-reach contexts, and marginalized by poverty and exclusion.

Primary Responsibilities

To adhere the rules and regulations, procedures, and policies of CPI and donors.
Initiate, track and recorded transfer funds to partners (support to program and finance team).
Estimate the project cash requirements for the coming month and submit requests to Finance Team at Thailand.
Verify and reconcile all receipts and payments of partners on quarterly basis in alignment with Donor Guide lines, CPI Policies, Partners’ Policies and audit requirements.
Verify and code all receipts and invoices, enter them in accounting software (SUN) and EXCEL according to CPI financial policies and guidelines.
Ensure that all disbursements and receipts are properly authorized by Manager.
Ensure that all disbursements are properly documented (PRF, Advance Cash request, receipt, invoices, quotations, goods received note, distribution form, etc.), verify and authorized before payments are made.
Keep track of all payment of cash advances and ensure that all advances are accounted for within guidelines.
Prepare disbursement/cash/Cheque/bank transfer payment vouchers.
Enter or record all cash/bank transactions in the Excel cash/bank books.
Undertake any other relevant duties as may be assigned from time to time by supervisor.

Regular Responsibilities

Provide finance support to the Program team and partners that ensure process integrity.
Ensure internal control procedures are followed for all cash disbursement, receipts and transfers.
Maintaining internal controls over the receipts, disbursements and management of project resources, ensuring that all transactions are adequately authorized and properly supported.
Have a proper filing system maintaining up-to-date documentation of expenditures, vouchers, and related financial records.
Assist and provide information for internal and external audit.
Assist preparation of monthly financial report.
Monitor staff advance request and reimbursement are in line with monthly cash projection.
Ensure the coding contained on disbursement vouchers are accurate as per Chart of Account (COA) and check the expenditures are reasonable, relevant, and according to the monthly cash projection and approved budget for CPI and Partners.
Record and prepare monthly financial report and sent to relevant finance focal in timely manner
Ensure there is sufficient cash available in field office and maintain cash in safely manners.
Perform archiving of the accounting documents.

Partner Support

Monitor and follow up the sub-grants and/or payments to partners and report to Finance Manager as needed.
Check and compile partner financial report, send to Finance Manager and analyses partner BvA.
Train partners on accounting, financial reporting and record keeping
Provide guidance on financial recording and reporting system to CPI's new local partners
Travel to project sites of partners for monitoring financial management skill of partners and local group accountant
Regular review and analyze the actual and budget comparison of partners
Monitor on the financial management of partners in order to maintain the auditable good practices system are in place in partners

Capacity Building and Supporting Staff

To assist program focal in preparing CPI annual budget as well as for CPI’s partners
Working collaboratively with the Yangon finance team as necessary
Encourage overall program cohesion through communication and facilitating the submission of finance reports

Operations and Administration

Manage, organize, and update partners' relevant data using spread sheets
Review financial reports sent by partner quarterly and to make sure to meet CPI financial guide line for partner

Comply review the inventory reports for the CPI Partners on quarterly basis, and develop to final report to submit to Finance Coordinator for review.
Ensure compliance with CPI Policies and Donor Guide lines.
Develop financial and statistical report for quarterly variance analysis.

Organization Representation

Participates to coordination meetings, staff meetings.

Essential Skills

B. Com/ B. Act or University degree and a diploma in Accounting Finance or related field
At least 3 years’ experience in related position. Project financial management experience is preferred
Fluent in written and spoken English and Burmese (preferable)
Knowledge and experience in the use of computerized accounting. Sun Fix software is preferred
Competence in using information technology, word-processing, spreadsheets and power point software.
Excellent organizational, planning, and interpersonal skills
Exposure to NGO work is an advantage.
Able to travel and work in remote area around Myanmar

APPLICATION INSTRUCTIONS

All interested and qualified candidates are requested to send an Application Letter, Curriculum Vitae to: Email: recruitment.th@cpintl.org

The closing date for application is before 5:00 PM on Thursday, 29th February 2024, Thailand Standard Time.
Please note that the applications will be reviewed regularly, and the interviews may be arranged before the closing date.
Please clearly mention the position and location you are applying for in the email Subject Line.

CPI’s Value

At CPI, we believe that all people have right to live their live free from sexual violence and recognized that there are unequal power dynamics across the organization. CPI does not tolerate discrimination and harassment under any circumstances and will take disciplinary action, which may include dismissal, against any worker who discriminates or harasses any worker. Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct, that enshrines principles of PSEA, at all times (both during work hours and outside work hours). Familiarization with, and adherence to, the Code of Conduct is an essential requirement of all staff, in addition to related mandatory training. All staff must ensure that they understand and act in accordance with this clause.
CPI is an Equal Opportunity Employer and considers all applicants on the basis of merit without regard to race, religion, sex, gender identity, sexual orientation, ethnicity, national origin, age, marital status, or disability.

Note to Candidate

Candidates are required to declare in advance that should there be any relative or family member currently being employed in CPI. Failure to do so can lead to termination of the employment contract even after successful selection.
Because of the large volume of applicants, only shortlisted candidates will be contacted.
Contract and position are contingent upon successful award of the project and final approval by the donor.

The selection process will only be finalized when the project is granted, and the confirmation of selection & onboarding is subject to the grant and budget availability.

Contact : recruitment.th@cpintl.org

การเงิน / Financier เจ้าหน้าที่ประจำสำนักงาน / Officer