ThaiNGO

Position:

Operations and Information Management Assistant (OIMA)

Department/Project/Country:

Operations/Information Management/MAD/Thailand

Last revised:

17 January 2024

Project number:

242201

Immediate Superior:

Operations and Information Management Officer

Shall report to:

Same as above

Function prerequisite:

The Operations and Information Management Assistant (OIMA) is responsible assisting operations and information management and contributing to the survey reporting. The proportion of the Operations works (landmine and survey clearance) to Information Management is 40:60. This position is based in Bangkok with a significant proportion of working time in the field.  

Education

Must have:

• Studies in computer science and studies in information management and/or relevant education or equivalent qualifications (result focused mine action NGO or commercial EOD work, relief and development programmes or military qualifications) will be an asset. 
• Sound IT knowledge
• Experience in computer handling and data acquisition
• Experience on computer maintenance and computer security software
• A realistic and objective approach to new technologies and methodologies
• Cooperating ability with all relevant stakeholders

Desirable:

• Database development and good understanding of RDBMS
• Understanding and knowledge of GIS (Geographical Information Systems)
• Profound knowledge in technical English would be an asset
• Experience using ArcGIS programme and coding
• Experience working in landmine survey and clearance with good understanding of land release
• Capable of working independently and in groups or in remote locations

Experience

Must have:

• Experience in using MS Office

Desirable:

• At least 3 years of progressive working experience in any reputable organization or enterprise in the field of data management and database development
• Working experience in mine action programs would be an asset

Other Qualification

• Written and verbal proficiency in Thai. English proficiency is desirable
• Good health

Personal Competencies

• Systematic and structured
• Analytical
• Sensitive
• Good communication and interpersonal skills
• Cross-cultural communication skills
• Ability and readiness to work under pressure and dealing with difficult and complex conditions

Responsibilities:

General responsibilities:

• Day to day assisting in management and quality control of available data submission from the field team
• Assist in designing/producing maps for operational purpose
• Co-operate and assist Operations and Information Management Officer (OIMO) in summarizing of available data
• Assist the OIMO to ensure that data entry is updated and provide data output/analysis upon requests
• Assist the OIMO to ensure that forms/maps/software/IM tools are standardized and applied throughout the project
• Assist the OIMO to supervise and support/train IM tools/skills to the field team at the field work
• Assist the OIMO in presenting information rich and easy to comprehend maps and presentations
• Fulfil other relevant tasks as may be assigned by OIMO and Programme Manager

Specific duties:

• Make sure data quality and operational maps of field operation progress is daily checked and entered into database and SharePoint
• Have the day to day responsibility for management of information management related tasks in the project/programme under guidance of the OIMO
• Produce overview maps assigned by supervisor(s)
• Assist the OIMO for preparation and QC/QA on reporting from the team before sending out mostly to the national authority
• Assist the OIMO to ensure data is updated from NPA operational data and well prepare to submit to mostly the national authority
• Create specific GIS data as assigned and required
• Create, manage, backup and restore GIS projects and GIS data, manage hard-copies, set up and install Windows, programs, printers, scanner, internet and network infrastructure at office
• Make a schedule to provide support/maintenance of informatics system in the office to keep it in sound working conditions (i.e. including hardware and software check, networking services, system and file backup, anti-virus update and security, and training for IT users at NPA field operation)
• To assist and closely work with the OIMO in managing the overall delivery of the Information and IT plan in an effective and efficient manner
• Provide training to field operational staff on how to use GPS (set up, marking, upload, download, directing, bearing etc.)
• Conduct QA of the use of GPS for field staffs
• Report any technical task that is unclear to OIMO and request for monitoring
• Assist the OIMO to follow up the field work and coordinate between the field team and Bangkok office staff
•  

Authority/ Decisions:

Typical decisions the holder of the positions makes

All responsibilities and reporting has to be carried out in accordance with the strategic objectives of NPA as set out in the Mine Action and Disarmament Department Strategy, the Delegation Directive, the NPA Thailand strategy, annual plans and budgets, the respective donor grant contract terms and conditions, the NPA Operational Management System (NOMS), procurement guidelines and other relevant procedures and guidelines in the Quality Management System (QMS) and NPA Organizational Policy. Any deviation from the above has to be reported to, and approved by Programme Manager.

Additional Considerations:

The holder of the position is to abide by the policies set by the Norwegian People’s Aid (NPA) and represents the organisation in a loyal and responsible manner.