POSITION TITLE: Grants and Operations Specialist
Location: Bangkok, Thailand
PROJECT: USDA Thailand Regional Agriculture Innovation Network (RAIN)
Reports to: Operations and Finance Director
POSITION SUMMARY:
Winrock International is seeking candidates for a Grants and Operations Specialist to manage and support the
grants program for the USDA Thailand Regional Agriculture Innovation Network (RAIN) project based in
Bangkok from 2022-2027. The project will source, validate, and disseminate climate-smart innovations in
rice, cassava, and fruit in Thailand.
S/he will ensure compliance with Winrock and donor regulations and conduct due diligence on potential sub-
grantees. S/He will be responsible for developing, reviewing, and compiling financial, administrative, and
other documentation as it relates to the grant’s procurement and management processes.
ESSENTIAL RESPONSIBILITIES:
- Work with the operations and technical staff to develop requests for proposals and support grant recipients with the finalization of scopes of work, action plans, and budgets before signing grant agreements.
- Conduct pre-award assessments, coordinate reviews, and document findings to inform the final selection decisions for grantees and sub-contractors.
- Lead and facilitate the formation and activities of grants review panels consisting of multi-disciplinary teams with relevant expertise and expertise.
- Coordinate preparation of all necessary documents for grants, sub-awards, and subcontracts for review and approval by the Home Office and the donor.
- Draft grant agreements for internal reviews and liaise with the partner on signing.
- Ensure that grantees understand grant agreement requirements (financial, reporting, etc.)
- Organize and facilitate portions of post-award orientations for subrecipients.
- Review grantee inputs, including financial reports and technical reports, ensuring that grant agreement requirements are met.
- Track grant progress, working with the technical team to ensure necessary amendments and close-out procedures are timely, efficient, and compliant.
- Ensure overall compliance with Winrock and funder policies.
- Ensure timely internal review and clearance of all financial documentation and reporting associated with grants.
- Ensure timely and accurate payments are made to partners throughout the life of the sub-grants.
- Visit grantees’ offices and project activities as necessary to assess compliance and ensure correct systems and filing are present.
- Provide guidance and advice to grantees and program staff on compliance issues and questions.
- Maintain high ethical standards of integrity and respect confidentiality.
- Support Operations, Finance, and Logistics functions.
- Any other duties as assigned.
QUALIFICATIONS:
Education: Degree in finance, accounting, business administration, public administration, or related field.
EXPERIENCE:
- A minimum of 5 years of experience working in project coordination and grant management for NGOs/INGOs
- Experience on USG-funded projects preferred.
SKILLS:
- Sound knowledge of international donor financial and accounting regulations and procedures.
- Strong workflow management skills; flexibility; good interpersonal and organizational skills for coordinating a variety of tasks simultaneously; attention to detail; team player.
- Excellent computer skills (Microsoft Word, Excel, databases) required.
- Fluency in English and Thai (written and oral)
- Willingness to travel.
HOW TO APPLY:
Applicants should apply by emailing a cover letter and resume to job.rain@winrock.org by January 31, 2024. Please include “Grants and Operations Specialist” in the email subject line. Applications will be reviewed on a rolling basis.
Winrock would like to thank all applicants for their interest, but only candidates who meet all requisite criteria and are shortlisted will be contacted.
