ThaiNGO

[URGENT] Recruitment of Project Assistant

I. Background

Ministry of Public Health (MoPH) and Japan International Cooperation Agency (JICA) have launched “Project for Social Implementation of Infectious Disease Control using Genomic Information and Innovative Technology” (called JICA TCP/ASIST TB Project hereinafter) since last year. This project aims to improve the control and treatment of tuberculosis (TB) in Thailand by using genomic and immunological technologies. JICA TCP/ASIST TB Project started in November 2023 and will continue until October 2026.

II. Main Duties and Responsibilities

Under the overall direction of the JICA Experts (Chief Advisor and Project Coordinator) the Project Assistant will engage in secretarial works and logistical arrangements such as:

1. Interpretation and translation from English to Thai and vice versa.
2. Logistic arrangement for business trip, meeting, seminar and other events.
3. Document preparation (meeting memos, reports, data input, letters, etc.).
4. Accounting and procurement (price survey, communication with providers, preparation of purchase / service orders, on-site inspection, etc.).
5. Communication and coordination with Thai government officials, researchers, and others.
6. Office set up and maintenance.
7. Other administrative / secretarial work as required.

III. Requirements (Qualifications and Experience)

1. Bachelor's degree or above.
2. Native language in Thai and excellent speaking, reading and writing ability in English. Knowledge of Japanese language will be an advantage.
3. Computer literacy (Microsoft Word, Excel, PowerPoint, internet, email, Cloud storage service (i.e. Google Drive) etc.).
4. Working experience in similar positions in government organization, university, or international organization will be an advantage.
5. Experiences with correspondence with Thai government organizations/universities will be an advantage.
6. Working experience of travel agent will be an advantage.
7. Working experience on procurement will be an advantage.
8. Knowledge and/or working experience on medical and health science is not required, but it is considered as an advantage.

IV. Competencies

1. Willingness to learn new things.
2. Excellent interpersonal skills.
3. Ability to remain calm in difficult situations. 

V. Working Information

1. Place of duty: mainly works at Department of Medical Sciences, Ministry of Public Health with occasional travels to outside Bangkok.
2. Normal working hours: 8:30 to 16:30 (lunch break from 12:00 to 13:00) from Monday to Friday, except Public Holidays.
3. The starting gross salary shall be calculated based on the academic and working experience in accordance with internal regulations.For example, the starting salary for those who have 2 years working experience with a bachelor degree would be 25,300 THB per month, but it can be higher than this depending on the skills and experiences.
4. Commuting allowance, overtime allowance, travel allowance for official trip as well as health and accident insurance allowance is provided but there is no bonus payment.

VI. Submission of Applications:

1. Interested candidates shall send required documents mentioned below by e-mail to the following address:  jica.tcp.asist.tb.2023@gmail.com
2. Only shortlisted candidates will receive invitation for an interview. All applications are treated with strict confidentiality.
3. Document submission deadline: 12 January 2024

Note: We will close the recruitment as soon as we find the suitable person.

VII. Required documents:

Updated curriculum vitae with photo. Include the following information.

1. Personal data such as full name, date of birth (age), civil status, present address, mobile phone number and email address.
2. Language (s) and Skill (s): language, computer skill and other qualifications.
3. Educational background: school, university name, degree, major.
4. Working experience: company / organization name, period, position, role / responsibility.
5. Expected monthly salary (THB).
6. Two referees (name, affiliation and telephone number)

Note: Please attach copy of certificates of degrees, language and other skills as evidence.

VIII. Time Frame

1. Interview: 10 January – 18 January 2024
2. Starting date: 22 January 2024 (negotiable but as soon as possible)
3. Contract Period: 1 year with the possibility of renewing contract every year (until the project ends)