ThaiNGO

Location:           Bangkok

Type of Role :   1 Year Fixed- Term Contract with possibility of extension

Reports to:        Country Finance Manager

Closing Date:    3 December 2023

JOB PURPOSE:  

The Accountant roles are to oversee agreements, reporting and accountability standards of partner NGOs, ensure accuracy of accounting transactions and month-end closing, and coordinate with banks for related matters.  S/he will build the capacity of partners through support, coaching, and recommendations including ensuring Plan policies and donor requirement compliance for particular projects implemented by the partners.

Core role and responsibilities:

Overall

• Checks completeness and correctness of financial supporting documents for voucher and liquidation reports as per Plan International financial protocols and policies.
• Verify accounting entries GL/WBS for grant transaction record, and maintain SAP system on Finance Module for month end closed
• Month end closing process reconciliation Trial Balance, such as bank reconciliation, Accounts Receivables, Accounts Payable, Withholding tax, Staff Advance, etc.
• Prepare month end checklists report with subsidiary ledger and explanation support month end uploading.
• Support Finance Assistant, verify payment and advise staff to solve any issues related to payment transactions.
• Coordinate with relevant persons to clear pending issue or any adjustment.
• Advance control, to ensure that advance and clearing in accordance with the policy.
• Document control, to ensure that all payment voucher, journal voucher attached supporting document, and filling every month.
• Prepare payment to partners, communities, and government agency.
• Review support documents of partners with feedbacks, and alert Finance Manager  of any suspected fraud.
• Track fund transfers to partners, clear unliquidated advance in SAP system.
• Track partner monthly/final reports to ensure timely submission and follow up any late cases.
• Review of monthly financial reports and support documents of partners.
• Follow up and clarify any issues on partner reports or support documents.
• Prepare monthly partner advance breakdown for month end closing, control liquidation advances to partners.
• Prepare Partner summary report submit to CMT on 15^th of each month.
• Responsible for external auditors in the audit of grant, ensure audit requirements are satisfactorily completed/submitted to the auditors.
• Intercompany recharge OUT; Coordinate with APAC/NO to send out intercompany recharge before monthly cut offs with proper issuance of IC forms.
• Intercompany recharge IN; bookkeeping incoming intercompany recharge from other offices after verification details, documents attached and approval.
• Prepare journal voucher with supporting documents on IC form for any adjustment.
• Prepare invoice lists with scanned documents to NOs, and record income from NOs,
• Maintain cash flow management and monthly fund request.
• Upload monthly fund request to Business Planning and Consolidation (BCP) as Global Hub schedule.
• Provide monthly cash flow forecast and upload into BPC
• Coordinate with banks for all related bank business, e.g., prepare documents for adding or cancelling the authorities, support team on any issues on bank process.
• Support team on internal and external auditing.
• Support CO Finance Manager preparing an annual budget workbook.
• Tasks assigned by CO Finance Manager

ENTRY QUALIFICATIONS, SKILLS & EXPERIENCE:

Essential

• University Degree or equivalent on Finance or Accountancy
• 3-5 years worked in Accounting and Finance field
• Direct experience as Accountant and on SAP system
• Experienced in field internal audit is advantage
• Good Computer operation on Microsoft office
• Good in English both writing and speaking

Skills

• Analytical & Problem solving
• Detailed oriented
• Correct and quick decision-making
• Effective communication & Negotiation skills
• Mature

How to apply:

For candidate who are interesting in this position, please click on the link below to apply through our recruitment system.

APPLY

Closing date for applications:  3 December 2023

Reference & background checks will be performed for successful candidates including clearances on child related offences in conformity with Plan’s Child Protection Policy. Only shortlisted candidates will be contacted.