ThaiNGO

Job Title                               :           Finance and Admin Officer  
Reports to                           :           Executive Director
Location                               :           Chiang Mai, Thailand 
Starting date                       :           Immediately
Employment Duration      :           1 year with possible extension depending upon funding availability

The Women’s Education for Advancement and Empowerment (WEAVE) is a Thai Foundation with a mission to serve, protect and advance the rights, status and dignity of marginalized, indigenous and displaced women and their children in Northern Thailand.  WEAVE supports the expansion of women’s power, rights and opportunities by sponsoring women’s organizations to drive meaningful change in their families and communities and practices that are environmentally, economically and socially just.  WEAVE also strengthen the efforts of these organizations as they continually build the capacities of women and children to acquire quality education, become economically self-reliant through Fair Trade enabling them to fully participate and contribute in the development of their communities. Visit this link to know more about WEAVE, http:www.weave-women.org

ABOUT THE JOB: 

WEAVE is looking for a Finance and Administration Officer for its main office in Chiang Mai. The Finance and Admin Officer is responsible for the financial administration and management of WEAVE. This is a full-time post. 
 

RELATIONS: 
The WEAVE Finance and Administration Officer reports to the Executive Director and works closely with the Projects Officers. 

KEY RESPONSIBILITIES: 

Administration 

• Take the lead in coordinating all financial transactions at WEAVE related to project activities and administrative work .
• Maintain an effective, efficient, systematic and transparent financial management of WEAVE, including maintaining a computerized finance and admin filing and tracking (data management) system.  
• Support in the capacity building of staff to be conversant with financial policies and procedures including cash and bank and reconciliations.
• Assist Projects and Staff in proper financial management to ensure overall quality management of financial resources.
• Prepare monthly payroll, insurance payments, tax payments and other financial documents. 
• Support and coordinate on all areas of finance, administration, and human resource management with relevant staff. 
• Participate in WEAVE meetings.

Bank, Cash and associated tasks 

• Process and make payments as provided in the approved budget after ensuring that proper authorization is obtained for all disbursements. 
• Oversee all accounting transactions including recording of codes of payment vouchers before disbursement and ensure proper filing system with supporting documentation for all transactions.
• Take the lead in reviewing and reconciling monthly bank statements.

Finance Proposals, Reports and Audits

• Provide assistance in the development of new project finance proposals. 
• Preparation of monthly financial reports (e.g. income and expense and balance statements) as required by donors, based on agreements between WEAVE and the Donors.
• Prepare consolidated Finance Report on a quarterly, semi-annual and yearly basis.
• Prepare regular cash flow projections and spending reconciliations.
• Provide regular financial analysis of all projects, raising concerns and offering appropriate recommendations to the Program Officers and Executive Director for future improvement. 
• Ensure all financial reporting deadlines are observed, (i.e. payroll, reports from the projects, reports to donors, auditors, etc.). 
• Coordinate, schedule WEAVE’s annual audit and provide all documents and supporting documents and reports as required. 
• Conduct timely internal auditing of WEAVE finances in coordination with the Project Officers and Executive Director. 
• Take the lead in ensuring that all procurement of goods, supplies, and services are in conformity with WEAVE and the donor procurement policies and requirements.
• Perform other relevant tasks as maybe assigned by the Executive Director.

QUALIFICATIONS & EXPERIENCE: 

• Bachelor’s degree in accountancy, business management and related fields. 
• At least 3-5 years of experience in finance management. Working with NGOs is an advantage. 
• Basic computer skills including Word and Excel in English version. Experience with computerized financial systems - importing and exporting data. Knowledge and experience of BC Accounting Software. 
• Thai Citizen with ID card. 
• Fluency in Thai, good written and spoken English. Ability to understand and write English-language reports and documents. 
• Flexibility to adapt to change and work under dynamic conditions.
• Good interpersonal skills and attention to details.
• Good administrative skills and results-oriented approach to work.
• English speaking skills and experience in an international working environment is essential.
• Driving skills.
• Possess flexibility and ability to work in a diverse and multi-cultural team. 

CONDITIONS: 
WEAVE offers a localized salary and benefits. Details will be discussed with short-listed candidates; salary depends on the status and qualifications of the successful applicant. 
 

HOW TO APPLY?

Please submit your CV (curriculum vitae), motivation letter with 3 references. The deadline of application is no later than December 5, 2023. Early applications are encouraged. This is a rolling recruitment - so we may select and hire a candidate before the 5 December deadline.

Only short-listed candidates will be contacted for interview.

WEAVE advocates for equal opportunity and promotes diversity in the working environment. Qualified candidates from indigenous and ethnic communities are highly encouraged to apply.

All WEAVE personnel are explicitly prohibited from engaging in any activity that may result in any kind of Child and Women’s Abuse.  

CONTACT: weave@weave-women.org