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Senior Assistant, Finance

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: The International Federation of Red Cross and Red Crescent Societies (IFRC)
: 7 Nov 2023
03 / December / 2023

he International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 191-member National Societies (NS). The overall aim of the IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by NSs with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” The IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.

The IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member NSs and the International Committee of the Red Cross (ICRC). The work of the IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.

The IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three main Divisions: (i) National Societies Development (NSD) and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services.

The IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. The IFRC also has CCD and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat. The CCD Bangkok covers four countries namely Cambodia, Lao PDR, Thailand and Viet Nam and operates as one joint team to support each country’s NS. The CCD Bangkok also provides secretariat support to the Southeast Asia Red Cross Red Crescent Networks and represents IFRC with the United Nations ESCAP and other regional organizations based in Bangkok.

The Support Services team covers all traditional support services functions including the Human Resources (HR), Finance, Administration, Logistics, Information Technologies (IT), Legal Support and Security Support. All team members cooperate closely to provide efficient support services based on IFRC’s standards of quality, competitive cost and time criteria. All team members deliver efficient support services to various stakeholders at all levels in the CCD such as all programme teams, IFRC’s visitors, Partner National Societies (PNSs), NSs and country teams.

Job Purpose

The job purpose of the Senior Finance Assistant is to provide cost effective day to day quality finance services that enhance the work efficiency of the CCD, in accordance with IFRC standard procedures, policies and regulations.

The Senior Finance Assistant contributes to the sound financial management of the funds spent by the CCD by observing strict compliance to all Finance Procedures and to all Finance Audit recommendations.

The Senior Finance Assistant contributes to the achievement of the IFRC’s Implementation of Transformation 3 to “Ensure trust and accountability” and the role demands strict adherence to the IFRC’s Code of Conduct.  

Job Duties and Responsibilities

Accounting and monthly closing

  • Verify and process all the requests for payments (RFP), travel claims, requests for reimbursement, and transfers to NSs for bank payment as well as Apple invoicing and ERP system.
  • Daily entries of all transaction into the accounting system (CODA), with complete, accurate and validated data documents for reference.
  • Match supplier invoices with correct payment voucher into the accounting system (CODA).
  • Run the re-valuation of exchange rates for all accounts at month end and record forex gain/ loss (ALC) per project.
  • Perform the month end closing of accounting books.  
  • Prepare and verify balance sheet reconciliations at month end and ensure all signatures are obtained for approval.
  • File all accounting documents in accordance with the IFRC filing system and ensure the documents are scanned and sent to the Regional Finance Unit (RFU) by the second week of each month.

Treasury management and payments authorization (petty cash and bank)

Petty Cash

  • Petty cash management
  • Ensure documents are stamped “paid” once paid
  • Making sure cash box is kept safely
  • Ensure sufficient original supporting documents, programme managers approval and compliance to IFRC finance procedure are all in place before making cash payment
  • Undertake cash counts and reconciliation to journal balance daily
  • Process cash payments without delay
  • Monitor cash forecast and ensure petty cash is enough for payment

 

Bank

  • Prepare all bank movements
  • Liaise with the bank as required  
  • Inform partners and suppliers when the payment is made
  • Update supplier list in e-banking system and cross check with supplier registration documents and with accounting (CODA) supplier list.

Working Advance settlement (National Societies, delegate staff and national staff)

  • Check all finance documents working advance clearance
  • Perform transaction entries of all working advance clearance into CODA system
  • Perform reconciliation end balance, exchange rate conversions and communicate with NSs accordingly
  • Process working advance (WA) on time.
  • Reconcile the clearance of working advances according to IFRC finance procedure.
  • Maintain an efficient and up to date filing of working advance system to NSs in accordance with IFRC procedures.
  • Identify any dormant working advance and follow up with NS, delegate or staff concerned. Report back to Finance Manager on any pending outstanding.
  • Monitor each project’s on-going status in each NS as well as their movement of the documents to the office (create a worksheet to monitor the process)

Partner National Societies (PNS) support

  • Process bilateral transactions and follow up with PNS on the outstanding balances
  • Prepare draft PNS monthly invoice and submit to Finance Manager for validation

Job Duties and Responsibilities (continued)

National Society Development

  • Provide support to NS on finance matters
  • Provide input as requested to finance related policies and processes of NS
  • Provide support in rolling out WWPP for the four NS.
  • Provide other developmental support as requested.

Budget

  • Support Programme Managers on budget preparation on a quarterly basis to ensure funding is available and budget is accurate and exhaustive
  • Provide feedback to Finance Manager about issues in the implementation or spending on timelines of pledges

Donor report

  • Prepare pledge-based reports and donors report with accuracy and completeness
  • Provide feedback to Finance Manager on financial reporting deadlines and timeframe and if extension is needed from donors and warn budget holders when there is a risk of overspending or under spending.

Other tasks

  • Additional duties as assigned by the Finance Manager or the Support Services and Partnership Coordinator
  • Provide assistance in case of long-term vacancies, absence or illness to ensure support services’ continuity
  • Support the Finance Manager in preparing for the monthly KPI reports
  • Support the Finance Manager in budgeting

Confidentiality

  • Maintain strict moral confidentiality and do not disclose neither spread any confidential or sensitive information.
  • Organize archives of all reports and documents and treat them as confidential material.

Education

Required

  • Bachelor degree or equivalent higher education degree in finance and accounting

Preferred

  • Certified accountant

Experience

Required

  • 3 years of experience in finance and accounting roles

Preferred

  • 3 years of experience in budget management
  • Experience of working for the Red Cross/ Red Crescent Movement
  • Experience of working for a humanitarian aid organization

Knowledge, Skills and Languages

Required

  • Advanced analytical skills (financial analysis)
  • Self-supporting in windows standard programmes and expert in excel
  • Skills in time management
  • Knowledge of accounting software
  • Fluently spoken and written English

Competencies, Values and Comments

Remark

Contact : https://www.ifrc.org/jobs/details.html?nPostingId=11393&nPostingTargetId=128006&id=PZ8FK026203F3VBQB79LO79OB&LG=UK&languageSelect=UK&mask=newtempconfig

Comments

ขณะนี้มีเวปไซด์ปลอม หลอกให้โอนเงินบริจาคในนาม Oxfam โดยใช้ชื่อว่า th-oxfam.org กับ th-oxfam.com จึงขอแจ้งมา ณ ที่นี้ว่าปัจจุบัน องค์การอ็อกแฟมในประเทศไทยไม่ได้เปิดระดมทุนจากประชาชนทั่วไป และไม่มีการเปิดรับบริจาคใดๆ ทั้งสิ้น
โปรดระวังผู้ไม่หวังดีแอบอ้างเพื่อหลอกลวงเงินบริจาคจากท่าน

At present, there are fake website under the names of th-oxfam.org and th-oxfam.com asking for donation, therefore, kindly be informed that Oxfam in Thailand currently does not accept any individual donation from the public and does not conduct any fundraising activity.
Please beware of donation scams!


เตือนภัย! ขณะนี้มีเว็บไซต์ปลอมและกลุ่มไลน์หลอกให้โอนเงินบริจาคให้แก่ Save the Children Thailand ทางมูลนิธิขอแจ้งว่าเว็บไซต์ของเรามีเพียง http://thailand.savethechildren.net เท่านั้น Save the Children Thailand ไม่อนุญาตให้บุคคลใดเรียกร้องและรับเงินบริจาคแทนมูลนิธิ และจะไม่ขอเงินบริจาคผ่านทางไลน์ หากท่านสงสัยว่าอาจจะกำลังถูกหลอกลวง กรุณาแจ้งตำรวจได้ทาง https://www.pct1599.net

Beware! There are currently fake websites and unauthorised LINE groups calling for donation, falsely claiming to be associated with Save the Children Thailand. Please be informed that our official website is http://thailand.savethechildren.net. We do not authorise any individuals to call for and accept donations on our behalf, and never ask for donations through LINE. If you have concerns that you are being deceived, please report directly to the police reporting channel - https://www.pct1599.net.

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