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Mekong Institute Vacancy Announcement

Project Officer (1-year contract)

Mekong Institute

MI is an intergovernmental organization that contributes to regional cooperation and integration through capacity development, dialogue, and advocacy for the acceleration of sustainable socioeconomic development and poverty alleviation in the Greater Mekong Subregion (GMS).

Founded and represented by Cambodia, P.R. China, Lao PDR, Myanmar, Thailand, and Vietnam, MI’s strategies are aligned with the core tenets of the GMS Cooperation Program Strategic Framework 2030, ASEAN Economic Community, and the 2030 Agenda for Sustainable Development.

MI supports these frameworks through the implementation of projects across the areas of Agricultural Development and Commercialization, Trade and Investment Facilitation, and Sustainable Energy and Environment, while addressing issues of social inclusion and vulnerability, digital economy and innovation, and labor mobility to cement holistic and sustainable development impacts in the subregion and beyond.

Project Officer, Sustainable Energy and Environment (SEE) Department

We are seeking a Project Officer for Sustainable Energy and Environment (SEE) Department, reporting to a the Director of SEE, the Project Officer works in cooperation with the Program Coordinator and Program Manager and is responsible for administrative coordination and facilitative support before, during, and after capacity development activities of programs within the department. This position is classified as an entry-level professional and therefore carries an expectation of ongoing learning to acquire knowledge and expertise.

Main deliverables, responsibilities and tasks

Key deliverables

• Transparent, fair, and value-for-money procurement for MI in compliance with approved policies and procedures
• Accurate, complete and up-to-date procurement administration records and reports
• Provision of support and assistance to administrative functions routinely as required

Main responsibilities and tasks

• Coordinate with the Program Coordinator and Program Specialist on curriculum preparation and administration to arrange contracts for subject matter experts, supervision of contract entitlements, initiation of payment requests, and preparation of daily and weekly programs.
• Send participants invitation letters and advance training program materials.
• Prepare resource materials for distribution to course participants.
• Assist the Program Specialist with content development and delivery
• Assist the Program Coordinator and Program Specialist with material preparation as and when required, including editing session lecture notes before distribution to participants.
• Arrange and distribute course or activity information and schedule prior to the program
• Guide the Program Assistant on arranging travel for participants including air tickets and visas as required; Khon Kaen airport pickups and dropoffs; refunds of airport taxes and other travel costs.
• Coordinate the arrangement of training facilities – room, equipment, and materials.
• Coordinate with and provide administrative support to module presenters.
• Assist the Program Specialist and other resource people with inclass support as and when required.
• Document program proceedings (workshop reports, minutes, pictures, etc) and disseminate program documents after editing to participants and partner organizations.
• Ensure lecture notes, readings, and course documents are filed accurately for MI records, and coordinate with IT section MI Intranet and CDROM.
• Assist Program Assistant with the preparation of activity budgets with the provision of realistic cost information, ensuring that MI financial procedures and systems are applied in budgetary calculations, and liaising with MI Admin and Finance colleagues to clarify or obtain necessary information.
• Provide assistance for MI workshops, conferences, and other official functions as required.
• Any other reasonable task requested by management.

Required qualifications, skills and experience

Essential

• Master’s degree in a subject relevant to the department's program
• Knowledge of the technical issues relevant to the program in the GMS, region, ASEAN, and globally
• Minimum of three-year experience in:
  • Project implementation, particularly of capacity development projects;
  • Design and implementation of capacity development activities, particularly as a facilitator; and/or
  • Carrying out research studies and surveys
• Proven skills in facilitation of capacity development activities in the program's technical specialism
• Proven experience in project logistics support functions
• Proven ability to communicate in the English language in written and spoken form.
• Good negotiation and interpersonal skills
• Proven ability to work in a team and coordinate with others
• Proficient user of all Microsoft Office applications, office equipment, and communications equipment

Desirable

• Experience in project implementation support in the GMS region, particularly of capacity development projects
• Skills in any of the GMS languages

If you have the skills and experience to exceed in this position, and are passionate about equitable and inclusive economic growth in GMS, please send your CV and cover letter to recruitment@mekonginstitute.org by April 30, 2023, titled ‘SEE Project Officer’.

Please note that the closing date is midnight Bangkok, Thailand time and only applications successful in progressing to the next stage will be responded to.