ThaiNGO

­­­­­VACANCY ANNOUNCEMENT

Community Partners International (CPI) is a U.S. nonprofit organization dedicated to empowering vulnerable communities in Asia to meet their essential health, humanitarian and development needs. Founded by U.S. doctors in 1998, the organization has grown to serve more than one million people each year. Community Partners International focuses on helping communities affected by conflict, violence, and displacement, in remote and hard-to-reach contexts, and marginalized by poverty and exclusion.

Having a considerable gap in service provision, people living in hard-to-reach areas are prone to health disasters such as disease outbreaks. Hence, CPI aims to address such health inequalities with response, prevention & control. The project intends to work closely with local implementing partners and stakeholders so that beneficiaries there receive quality health services.

Primary Responsibilities

• Ensure an accurate, timely, efficient, and transparent process for the entire grants life cycle, from proposal to project closure. This position supports in grants management entails pre­award assessment, risk assessment, update and analyze grants matrix, review, or produce relevant reports, monitor awards and manage post-award closure
• Work with finance and program staff to develop requests for proposals, support grants recipients with finalization of project descriptions, action plans and budgets before signing LoA and LoC

• Monitor and evaluate the consistent usage of grants management procedures at CPI by all stakeholders
• Reinforce and build internal capacity for the consistent usage of grants management tools at CPI by all stakeholders

Regular Responsibilities

Pre-award

• Coordinate with relevant panel members for the preparation of calls for proposal, evaluation and selection of the proposals, and grants negotiation with the awardees
• Take part in developing all necessary tools and conduct documented pre-award due diligence process of current and potential partners and ensure necessary follow-up actions are taken
• Conduct due diligence assessments to potential sub awardees, properly record the assessment results, share the results with program and management staff, plan and conduct the necessary actions together with program teams based on the results

Post-award

• Draft letter of Agreement (LoA) and or Letter of Contribution (Loc) for Finance and Program review prior submission to Management and partner signatory
• Check and ensure all the annexes and supporting documents are included in the agreement
• Monitor grants implementation and build the capacity of grantees in managing the grants and projects; prepare monthly reports on the status and results of grants project implementation
• Oversee sub-grants tracking, ensuring forward planning and preparation for donor report writing, and timely submission of sub-grantee reports
• Establish effective communication and cooperation with grants recipients on project implementation, reporting, information sharing and further work planning
• In coordination with Program and Finance focal Grants Coordinator tracks and updates the grants tracking sheets in google drive (upstream and downstream) regularly
• Work closely with Program Directors and Managers to monitor CPI and partners' program spending & evaluate financial proposals or requests, and report to Finance &Grants Manager
• Ensure the grants are utilized in compliance with grants agreements and donor requirements
• Conduct joints team monitoring trips to partners project area if the situation allowed
• Record the grants related documents (i.e., for the whole grants management cycle) in google drive and share with relevant focal

Close-out

• Should there be any partner’s agreement is going to expire, alert to program focal to check whether it is to be extended, amended or close out.
• Draft grants closeout checklist and ensure all stakeholders provide the inputs for proper grants closure

Partner Support

• Collaborate with the organization capacity development team to enhance the grants management capacity of the partner organizations
• Build strong and collaborative positive working relationship with partners and other staff members
• In collaboration with program and finance, provide orientation to new sub grants partners
• Plan and direct training for partners on procedures and the grants management system if needed
• Work with CPI staff and partners to conduct systematic organizational assessments, facilitate knowledge management and develop context-relevant organizational learning tools and methods
• Collaborate closely between finance and program team to provide current data on grants, including partner needs
• Ensure up-to-date and accurate tracking of all sub-grants to partners

ESSENTIAL SKILLS

• Must have Bachelor in business administration or similar
• Prefer experience with in-country major donors’ compliance, finance/budget planning knowledge
• Excellent in English competency especially writing and speaking
• Proven experience in grants management and have excellent organizational skills for at least five years
• Ability to communicate with diverse stakeholders
• Proven ability to multitask, work collaboratively across diverse teams, work independently and deliver results

APPLICATION INSTRUCTIONS

All interested and qualified candidates are requested to send an Application Letter, Curriculum Vitae to:

Community Partners International

Email: recruitment.th@cpintl.org

• The closing date for application is 17:00 p.m. Thai time, (Friday, 16 December 2022).
• Please clearly mention the Position and Location you are applying for in the email Subject Line.

CPI’s Value

• At CPI, we believe that all people have right to live their live free from sexual violence and recognized that there are unequal power dynamics across the organization. CPI does not tolerate discrimination and harassment under any circumstances and will take disciplinary action, which may include dismissal, against any worker who discriminates or harasses any worker. Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct, that enshrines principles of PSEA, at all times (both during work hours and outside work hours).  Familiarization with, and adherence to, the Code of Conduct is an essential requirement of all staff, in addition to related mandatory training.  All staff must ensure that they understand and act in accordance with this clause.
• CPI is an Equal Opportunity Employer and considers all applicants on the basis of merit without regard to race, religion, sex, gender identity, sexual orientation, ethnicity, national origin, age, marital status, or disability.

Note to Candidate

• Candidates are required to declare in advance should there be any relative or family member currently employed in CPI. Failure to do so can lead to termination of the employment contract even after successful selection.
• Because of the large volume of applicants, only shortlisted candidates will be contacted.
• Contract and position is contingent upon successful award of the project and final approval by the donor.