Job Title: Operations Assistant
Department: Operations
Location: Mae Sot
Application Deadline: 13th December 2022
Background/IRC Summary:
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is at work in over 40 countries and 26 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. The IRC has been operating in Thailand since 1975 and currently provides assistance to displaced persons in Tak, Kanchanaburi, Ratchaburi and Mae Hong Son provinces
Job Overview/Summary:
Under the direct supervision of Human Resources and Administration Manager, the Operations Assistant will be responsible for the provision of efficient, high-quality operations and program support to IRC staff in Tak Province and provides administrative support concerning Camp Based Assistant (CBA) to help programs and activities run smoothly.
Major Responsibilities:
Camp Based Assistant and Letter of Understanding (LoU) Management
• Follow up with program hiring manager on the completed documents in preparation of the Letter of Understanding (LoU) for Camp Based Assistants (CBAs) prior to hiring
• Check that documents are certified by the authorized signatory.
• Check qualifications of CBA applicants according to the criteria.
• Conduct Anti-Terrorism Check for CBA under the IRC System
• Prepare CBA LoU for new hire and annual renewal with accurate data.
• Be the focal point to communicate, provide information about Camp Based Assistant guideline, and conduct training related to CBA guideline
• Coordinate with Camp-based Assistant Administrative for all related documents and maintain filing.
• Track submissions of leave requests for Camp-based Assistants and coordinate with Finance for the payment of stipends on monthly basis.
• Make IRC CBA card for new hire and ensure IRC CBA card return to IRC for leaving CBA.
• Update and maintain CBA database in excel sheet with accurate data.
Other responsibilities
• Assist Programs and Operations to raise the purchase request such as Feeding for patient, Oxygen for medical use, and Phonecard for CBA use, and etc.
• Prepare payment request for all work-related
• Build good relationships with staff and Camp Based Assistant
• Maintain all CBA files, folders, and related documents in proper condition
• Always keep CBA information private and confidential
• Perform other duties as assigned by Supervisor.
Key Working Relationships:
Position Reports to: Human Resources and Administration Officer Manager
Other Internal and/or external contacts:
Internal: HR Officer, Operations and Programs staff, and CBA focal point in Mae La, Umpiem, and Nupo
External: Government officials, Agency, Vendor, Landlord and etc.
Job Requirements:
Education: Bachelor’s degree or Diploma in Management or related field
Work Experience:
• Minimum 1 year experience in Administrative or relevant field.
• Experience in a non-profit organization and international environment is preferable.
Demonstrated Skills and Competencies:
• Good organizational skills, good at multi-tasking, prioritization, and flexible.
• Ability to communicate clearly both verbally and in writing.
• Able to work under pressure with minimum supervision.
• Good time and people management skill.
• Good computer proficiency of Microsoft Excel, Word, and PowerPoint.
• Positive attitude, Excellent and team-oriented person
• Ability to work on regular deadlines and adapt to changing situations
Language Skills:
• Good command of written and spoken Thai and English. Burmese or Karen is a plus
• Computer proficient and demonstrate skills in database management and record keeping
Working Environment:
The position will be based in Mae Sot District, Tak Province with some time travel to Mae La, Umpiem and Nupo Temporary Shelter in Tak.
Standards of Professional Conduct:
The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.
Equal Opportunity Employer:
IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.
If you are interested, please apply for this position via the below link:
https://rescue.csod.com/ux/ats/careersite/1/home/requisition/35301?c=rescue
