Position Description
POSITION TITLE: Accounting and Administrative Associate
LOCATION: Bangkok, Thailand
REPORTS TO: Finance Manager, Thailand Counter-Trafficking in Persons (CTIP) Program
Position Summary:
Winrock is seeking candidates for an Accounting and Administrative Associate to carry out the day-to-day financial and administrative aspects of a USAID-funded project.
The Accounting and Administrative Associate will be responsible for maintaining the finances and accounting as well as performing administration, procurement-related activities of the USAID-funded projects. S/he will work closely with the Finance Manager to complete regular financial transactions, and ensure compliance with Winrock policies, USAID regulations, as well as local laws and tax regulations as related to the statutory requirements of the local legal entity.
ESSENTIAL RESPONSIBILITIES:
- Process the vouchers of all receipt and disbursement transactions.
- Ensure that project vendors are paid in time.
- Monitoring advances (vendors/ staff) and other receivables and ensure timely clearance of outstanding items, taking corrective follow-up actions where required.
- Managing confidential payment of monthly payroll and ensuring timely processing of statutory reports and payments i.e. social security, withholding tax, etc.
- Ensure tax is properly withheld and relevant tax form is correctly issued to the payee.
- Maintain petty cash fund and its expenditures.
- Ensure all financial documents are electronically filed with timely submission by uploading on Share Point to Winrock Regional Office, including scanning and uploading all documents
- Review and process all staff submissions of travel expense reports.
- Support in office functions and activities related to procurement, travel, records and filing systems
- Other duties as assigned
QUALIFICATIONS, EXPERIENCE, and COMPETENCES
Education: Degree in accounting, economics, business administration, or related field.
Experience and Skills
- At least 1 year of experience in performing accounting, procurement and office support functions.
- Experience with QuickBooks Accounting System is desirable
- Experience in USAID-funded projects preferred
- Working knowledge in the use of Microsoft Office Package and Advanced Excel Skills
- Strong workflow management skills; flexibility; prioritization and organizational skills for coordinating a variety of tasks simultaneously; attention to detail; team player
- Interpersonal and negotiation skills will be an added advantage
- Good communication skills, both oral and written with fluency in English and Thai required
APPLICATIONS:
Applicants should apply by emailing a cover letter and resume to info.th@winrock.org by December 17, 2022. Please include “Accounting and Administrative Associate” in the email subject line, and save documents (cover letter, resume) in one PDF as ‘Last Name, First Name.pdf’ (e.g., Smith_Jane.pdf). Applications will be reviewed on a rolling basis.
Winrock would like to thank all applicants for their interest but only candidates who meet all requisite criteria and are shortlisted will be contacted.
