ThaiNGO

Background

Doctors without Borders Thailand (DWBT) is a Thai company working to increase access to mental health services in Thailand. DWBT is neutral, impartial, and is solely medical in nature with no religious, political, or human rights objectives. DWBT has started a project to primarily provide mental health services for those who need in deep south of Thailand including basic mental health and an appropriate system of referral where needed. The project is based in Pattani.

Main Purpose

Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and DWBT procedures, in order to ensure legal compliance and keep a strict control over monetary resources.

Main Responsibilities

• Execute administrative and legal related tasks, under supervision of the FIN/HR Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
• Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
• Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
• Update Social security  Tax office employee files in order to meet legal requirements and duties.
• Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending DWBT ’s interests.
• Follow up all staff, external consultants, and rental contracts and inform the FIN/HR Manager in order to leave enough time to arrange a renewal or look for some other alternative.
• Assist the FIN/HR Manager in the provision of monthly treasury and planning in order to ensure the coverage of daily needs and payroll, etc.
• Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
• Make all administrative information available to the staff (posting, meetings, etc.)
• Classify and prepare all accounting pieces as requested by the FIN/HR Manager.
• File the accounting documents and enter the accounting pieces in the accounting software, with the support from the FIN/HR Manager.
• Support the FIN/HR Manager in translating documents into local language.
• Assists the FIN/HR Manager in meetings upon request and any other tasks as required.
• Ensure that cleaners are performing their duties properly.

Requirements

Education

Desirable finance, business, or administration-related diploma.

Experience

Essential previous working experience of at least two years in relevant jobs.

Desirable experience in DWBT or other NGOs in developing countries.

Languages                      

Essential spoken & written Thai and English

Knowledge

Essential computer literacy (word, excel, internet)

Competencies

Results

Teamwork

Flexibility

Commitment

Stress Management