ThaiNGO

Request for Proposals for Technical Facilitation for online conference

Position: Technical Facilitation for online conference

Type of Contract: Fixed price contract or Individual Consultancy

Duration of Contract: 20 September 2022 – 12 December 2022 (part-time capacity)

Closing Date: September 12, 2022, 11.59 hrs. Bangkok time

Winrock International is currently seeking proposals from qualified firms or individual consultants to support the technical coordination and to facilitate a 3-day online event in multiple languages with expected 16 sessions planned on December 7^th, 8^th, 9^th, 2022.

Background

The USAID Asia Counter Trafficking in Persons (CTIP) program is a seven-year regional initiative aimed at addressing human trafficking risks, providing appropriate responses that transcend borders, and protecting the rights of vulnerable and trafficked persons. The USAID Asia CTIP program is implemented by Winrock International. The program addresses human trafficking in Asia through activities conducted under three components: Force Multiplier 1 (FM1): Strengthening learning around trafficking in persons and interventions; Force Multiplier 2 (FM2): Improving coordination and cooperation between source, transit and destination countries; and Force Multiplier 3 (FM3): Leveraging private sector engagement to reduce trafficking in persons in target sectors.

Responsibilities

• Coordination and prep meetings with speakers and moderators

• Staying on top of the agenda

• Share link to meetings

• Answer technical questions from participants and troubleshooting

• Running the meeting space

  • Starting zoom

  • Letting people in from the waiting room

  • Introducing technical aspects of the session (mute, camera off, translator directions, etc.)

  • Recording

  • Closing

• Timekeeping

• Collecting all supporting materials for the sessions (power points, videos, etc.)

• Managing the waiting room

• Managing interpretation functions

• Handling break-out rooms

• Posting quizzes and polls and other features of Zoom

• Technical trouble shooting as needed

• Regular communication with the CTIP team

• Prepare final report with participants, engagement and send thank you letters to participants and speakers with all material shared during the event

The facilitator/s will be familiar with the agenda, organize tech run-throughs, and be available full time on the three days of the conference to facilitate every session (December 7,8,9).

Qualifications

The lead consultant should meet the following minimum requirements:

• well versed in Zoom and its features

• have experience working with Office, Windows, and MS teams

• be a quick thinker who can solve problems quickly

• be personable and work well under stressful conditions

• Excellent English

• Experience in running online events

• Available full time on 7-8-9 December 2022

Proposal Submission

Interested firms and/or individual consultants should submit:

1. CV of applicant or organizational profile, including organizational/individual capacity to conduct the scope of work, as well as relevant experience and additional services that may be provided.

2. Names and contact information for three references who can provide evidence of the candidate’s experience performing similar tasks on related assignments.

3. Quotation (including costs for potential additional services)

To Apply

• Contact: Please submit your quotation and relevant questions to: USAIDAsiaCTIP@winrock.org

• Transmittal email subject must state: “Technical Facilitation for online conference”

• Closing date for applications: 5 pm Bangkok time, on September 12, 2022.